Payoff Coordinator Jobs in Decatur, GA (NOW HIRING)

Edwards Law, LLC Buckhead, Atlanta, GA Hybrid, In-Office Required

Firm: Edwards Law, LLC boutique real estate, estate planning & probate practice 

Location: 3355 Lenox Road NE, Buckhead, Atlanta, GA 

Employment Type: Part-time to start, transitioning to full-time; Non-exempt (hourly), W-2 

Compensation: $22.50$25.50 per hour, commensurate with experience 

Schedule: MondayFriday, 9:00 AM5:00 PM; in-office 23 days per week and on all closing days. This is not a remote position.

This role starts part-time and becomes full-time. The first two weeks are variable part-time hours for training on the firm's process. After that, the role moves to full-time, with the pace of that transition based on the firm's business need and the Coordinator's ability to carry the work independently. Progress is discussed directly through structured check-ins at 30, 60, and 90 days.

Candidates who require a guaranteed full-time schedule beginning on day one may find this is not the right fit.

Edwards Law is a boutique real estate, estate planning, and probate practice in Buckhead. The firm is seeking an experienced Real Estate Closing & Legal Coordinator who thrives in a fast-paced residential closing practice and takes pride in accurate, organized work.

Residential real estate closings are the primary focus of this position. During seasonal lulls in closing activity, the Coordinator supports similar work across estate planning and probate matters document preparation, data entry, and client intake.

This position frequently operates as the only non-attorney staff member in the office. The firm provides as much training as needed to learn its process and once learned, the Coordinator is trusted to run with it. This role is built for a self-starter who takes initiative, keeps files moving without being asked, and does not require day-to-day management.

As the firm grows, there is a clear path to Lead Coordinator and, eventually, a management role.

• Coordinate residential real estate closings end to end scheduling, document preparation, and pre- and post-closing tasks
• Prepare and review ALTA Settlement Statements and closing documents for accuracy
• Order and track payoffs, HOA letters, and lien payoff statements
• Review title commitments and coordinate lender closing requirements
• Manage client intake and communication with buyers, sellers, agents, and lenders
• Support estate planning and probate matters during closing lulls
• Maintain organized, audit-ready files across all active matters
• Be present and reliable on closing days, some scheduled on short notice

Required

• Experience with Qualia or similar closing software
• Proficiency with Microsoft Office, Outlook, and Adobe Acrobat
• Experience reviewing settlement statements
• Comfortable coordinating multiple files at once
• Strong written communication
• Excellent attention to detail

Preferred

• 2+ years residential real estate closing experience
• Georgia Notary Public, or ability to obtain within 90 days
• Georgia residential real estate experience
• GAR contract familiarity
• Title commitment and lender coordination experience
• HOA coordination and payoff processing
• Wire disbursement experience

• $22.50 to $25.50 per hour, commensurate with experience
• Starts part-time and transitions to full-time as described above
• Nine paid holidays
• Health insurance eligibility after the 90-day probationary period, with the firm contributing 50% of the employee-only premium up to $250 per month
• Edwards Law will sponsor the Georgia notary commission for a strong candidate
• Clear advancement path toward Lead Coordinator and management

Applications are submitted through the job posting and include a short screening question. Applications are received and screened by Maven HR Advisory Group, Edwards Law's HR partner.

Edwards Law, LLC is an equal opportunity employer. All candidates are evaluated on the same job-related criteria without regard to race, color, religion, sex, national origin, age, disability, genetic information, or any other status protected by law. Reasonable accommodations are available upon request contact Maven HR Advisory Group, LLC.

Recruiting managed by Maven HR Advisory Group, LLC