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Party Rentals Jobs in Seattle, WA (NOW HIRING)

Urban Air Adventure Park

Party Coordinator

Tukwila, WA · On-site

$55K - $65K/yr

... rentals, school groups, theme nights, or community buyouts) SUCCESS IN THIS ROLE LOOKS LIKE ... Consistently high party guest satisfaction * Growing birthday party revenue SUCCESS PROFILE

City of Federal Way

Party Attendant

Federal Way, WA · On-site

$17.13 - $18/hr

Under the direction of the Facility Services Coordinator, assist in birthday party preparation and execution, facility rentals, customer requests, minor custodial duties and other services as ...

City of Federal Way, WA

Party Attendant

Federal Way, WA · On-site

$17.13 - $18/hr

Under the direction of the Facility Services Coordinator, assist in birthday party preparation and execution, facility rentals, customer requests, minor custodial duties and other services as ...

Triad Machinery, Inc.

Shop Technician

Sumner, WA

$26 - $41/hr

... both rentals and customer-owned machines. Technicians from all certification levels will be ... Triad Machinery does not accept unsolicited resumes or calls from third-party recruiters or ...

Port Ludlow

Host / Busser

Port Ludlow, WA · On-site

$17.13/hr

... party size * Collaborate with servers to ensure table rotations are followed, and ensure prompt ... Resort discounts: free golf, discounts for accommodations, dining and marina rentals * Career ...

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Party Rentals information

What are the key skills and qualifications needed to thrive in the party rentals position, and why are they important?

To succeed in Party Rentals, you need strong organizational skills, attention to detail, and physical stamina, often paired with experience in event planning or equipment logistics. Familiarity with inventory management software, scheduling platforms, and operation of rental equipment is frequently required. Excellent customer service, teamwork, and problem-solving abilities set top performers apart in this field. These competencies are crucial for ensuring seamless event setups, satisfied clients, and the smooth handling of potential challenges.

What does a typical day look like for someone working in party rentals?

A typical day in Party Rentals often involves preparing, delivering, setting up, and breaking down event equipment such as tents, tables, chairs, and décor at various locations. You’ll coordinate closely with clients and team members to ensure items arrive on time and events run smoothly, while troubleshooting any logistical issues that arise. Some days may include maintaining and cleaning rental equipment in the warehouse, managing delivery schedules, and processing rental returns. The pace can be fast, especially during peak seasons, but the opportunity to help create memorable events and work in a dynamic team environment is rewarding.

How to get into party rentals?

To get into party rentals, you should gain experience in event planning, customer service, or sales, and develop knowledge of rental equipment such as tents, tables, and inflatables. Many entry-level positions require a valid driver's license and the ability to lift heavy items. Certifications in safety or equipment operation can improve your chances of securing a role in this industry.

What is a party rental?

A Party Rentals job involves providing and managing rental equipment for events such as weddings, birthdays, corporate gatherings, and festivals. Responsibilities may include delivering, setting up, and taking down items like tables, chairs, tents, inflatables, and sound systems. Workers may also assist customers in choosing the right equipment and ensuring everything is in good condition. The job requires physical effort, attention to detail, and good customer service skills.

What are popular job titles related to Party Rentals jobs in Seattle, WA?

For Party Rentals jobs in Seattle, WA, the most frequently searched job titles are:

What job categories do people searching Party Rentals jobs in Seattle, WA look for?

The top searched job categories for Party Rentals jobs in Seattle, WA are:

Party Rentals jobs near you
Infographic showing various Party Rentals job openings in Seattle, WA as of August 2026, with employment types broken down into 1% Internship, 1% As Needed, 80% Full Time, 14% Part Time, and 4% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution.

Party Coordinator

Urban Air Adventure Park

Tukwila, WA • On-site

$55K - $65K/yr

Full-time

Re-posted 14 days ago

Job description

Event Coordinator (Party Coordinator) - $55K-$65K
Urban Air Adventure Park - Southcenter (Tukwila, WA)
JOB SUMMARY
The Party & Events Coordinator owns the end-to-end success of Urban Air's birthday party business. This role drives birthday party sales, converts inquiries into bookings, manages guest communication, coordinates day-of execution, and leads Party Hosts to deliver consistently excellent experiences.
The Party & Events Coordinator is the operational and revenue owner of the birthday department, responsible for ensuring strong conversion, accurate scheduling, smooth execution, high guest satisfaction, and growing birthday party revenue. Based on business needs and demonstrated performance, this role may expand over time to include coordination of additional group events or park buyouts.
CORE RESPONSIBILITIES
Birthday Party Sales & Booking
  • Serve as primary point of contact for inquiries via phone, email, web leads, and in-person
  • Convert inquiries into booked parties through professional sales conversations
  • Clearly explain packages, pricing, policies, and experience flow
  • Upsell party packages, add-ons, food, merchandise, and experiences
  • Confirm party details, special requests, waivers, and payments
  • Maintain accurate bookings and guest notes in the party management system

Guest Communication & Pre-Event Planning
  • Conduct weekly confirmation and upsell calls with upcoming party guests
  • Send confirmation emails and scripts outlining arrival times, expectations, and inclusions
  • Proactively resolve guest questions or changes prior to event day
  • Respond to party feedback and follow up as needed

Day-of Party Execution
  • Print and review daily party invoices and reports
  • Create café party boards and review food & beverage needs
  • Inspect party rooms and tables to ensure they are clean, set, and guest-ready
  • Coordinate closely with Café team to ensure food is prepared and delivered on time
  • Manage party flow and timelines throughout the day
  • Check in with party parent/host during the event
  • Manage party checkout, including add-ons, approved discounts, and final payment
  • Inspect party rooms after completion and confirm reset for next day
  • Actively walk the floor observing parties and addressing needs in real time

Party Host Team Leadership
  • Train, coach, and support Party Hosts
  • Ensure hosts follow party scripts and service standards
  • Provide staffing notes and feedback to support scheduling
  • Ensure adequate coverage for upcoming parties and peak periods

Inventory, Coordination & Admin
  • Conduct weekly inventory of party supplies
  • Place weekly orders for party supplies
  • Review café product needs weekly with Café Manager and/or GM
  • Keep party management and scheduling systems accurate and current
  • Submit tip reports and ensure parties are properly closed

Reporting & Business Ownership
  • Review party transactions to ensure all events are closed out
  • Review party revenue and performance trends monthly
  • Review booking loss and cancellation reports
  • Identify opportunities to improve conversion, average check, and guest experience
  • Collaborate with GM and leadership team on growth opportunities

Birthday-Focused Community Awareness
  • Support local awareness and relationship-building efforts that drive birthday party inquiries and bookings (e.g., schools, youth organizations, sports leagues, community groups)

Future-State Expansion (Conditional)
  • Based on business needs and demonstrated performance, this role may expand to include coordination of additional group events (e.g., private park rentals, school groups, theme nights, or community buyouts)

SUCCESS IN THIS ROLE LOOKS LIKE
  • Strong inquiry-to-booking conversion
  • High confirmation and show rates
  • Minimal day-of surprises
  • Well-trained, reliable Party Host team
  • Clean, well-stocked, guest-ready party rooms
  • Strong add-on attachment and average check
  • Consistently high party guest satisfaction
  • Growing birthday party revenue

SUCCESS PROFILE
  • Highly organized, proactive, and detail-oriented
  • Confident, professional communicator (verbal and written)
  • Comfortable with sales, closing, and discussing value with guests
  • Calm and effective in fast-paced, live-event environments
  • Strong follow-through and accountability
  • Comfortable mentoring and leading teens/young adults
  • Balances guest satisfaction with sound business judgment
  • Solutions-oriented and dependable

EXPERIENCE & AVAILABILITY
  • 1+ year experience in hospitality, events, retail leadership, or sales preferred
  • Experience coordinating events or managing bookings a plus
  • Familiarity with POS or booking systems a plus
  • Full availability for weekends, evenings, and holidays

COMPENSATION & SCHEDULE
Compensation range: $25-$30/hour or $55,000-$65,000 salaried, depending on experience, availability, and role scope.
This role is designed as a primary owner of the birthday party business. Full-time availability is strongly preferred; exceptional candidates with strong relevant experience and 25-30 hours/week availability may be considered.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills.
ABOUT URBAN AIR ADVENTURE PARKS
Urban Air is the preeminent indoor adventure park and the market leader in location-based entertainment. The Dallas-based entertainment company pioneered the adventure park concept and is the largest adventure park operator in the world. Urban Air's purpose is to help kids have fun and aim higher, achieving those things that they never thought they could do.
Urban Air Southcenter is an equal opportunity employer.

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