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Parttime Secretary Jobs in Vaughan, ON (NOW HIRING)

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Parttime Secretary information

What are the key skills and qualifications needed to thrive as a parttime secretary?

To thrive as a Part-time Secretary, you need strong organizational skills, attention to detail, and basic office administration experience, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and scheduling systems is typically required. Excellent communication, multitasking, and time management skills help you stand out in this role. These abilities are crucial for efficiently supporting office operations, managing multiple tasks, and ensuring smooth workflow even within limited hours.

What are some common challenges faced by parttime secretaries in managing their workload?

Part-time secretaries often face the challenge of balancing a condensed workload within limited hours, which requires strong organizational and time management skills. Since they may not be present for the entire workweek, staying up-to-date with ongoing office communications and projects can be demanding. Effective coordination with colleagues and clear documentation are essential to ensure continuity and minimize disruptions. Additionally, part-time secretaries may need to quickly adapt to shifting priorities and multitask to support various departments efficiently.

What is a parttime secretary?

Part-time secretaries are administrative professionals who work fewer hours than a standard full-time schedule, often supporting office operations by handling tasks like scheduling, correspondence, and record-keeping. Their flexible hours make them ideal for businesses that need administrative help but do not require a full-time staff member. Part-time secretaries may work mornings, afternoons, or a set number of days per week, depending on the employer’s needs. They are essential for maintaining organization and ensuring smooth communication within an office.

What cities near Vaughan, ON are hiring for Parttime Secretary jobs?

Cities near Vaughan, ON with the most Parttime Secretary job openings:

Parttime Secretary jobs near you
Infographic showing various Parttime Secretary job openings in Vaughan, ON as of August 2026, with employment types broken down into 2% As Needed, 81% Full Time, 11% Part Time, 1% Temporary, and 5% Contract. Highlights an 91% Physical, 5% Hybrid, and 4% Remote job distribution.

Customer Service Representative Recreation Centre

City of Richmond Hill, ON

Richmond Hill, ON

CA$58K - CA$68K/yr

Full-time, Part-time

Posted 9 days ago

Job description

Customer Service Representative Recreation Centre  Posting Id 3421 Department Community Services Division Recreation and Culture Services Section Marketing and Administration  Job Grade SEA35 Grade 03 Rate of Pay $58,506.00 - $68,816.00 Annual Job Type Permanent Full Time Employee Group SEA  Replacement/New Position          Replacement for Existing Vacancy Posting Type Internal and External Posting Date 08/06/2026  Application Deadline 08/20/2026 
Position Summary

Reporting to the Coordinator of Community Centre Services, the Customer Service Representative is responsible for providing secretarial and reception services for the Community Centre including providing information to the public, processing program registrations, facility bookings, and facility admissions.

Key Duties and Responsibilities
  • Greet customers and handle all inquires pertaining to community services while maintaining exceptional customer service
  • Receive payments for registrations, memberships, programs, products and services
  • Respond to telephone and counter inquiries, providing accurate and timely information to the public, program participants and staff, and keyboarding of correspondence 
  • Open, sort, distribute facility mail and post office boxes
  • Follow and reinforce all policies and procedures as outlined, and update staff on new policies and procedures
  • Participate in the training of part-time reception and part-time pool supervisors on opening and closing office procedures
  • Resolve and follow up on any errors that occur as well as customer conflicts
  • Inputting program registrations 
  • Processing program registrations, processing facility bookings, selling garbage tags, processing facility admissions
  • Process rentals, birthday parties, wedding photos, pool and ice rental payments and documentation   
  • Print and distribute class lists and attendance sheets
  • Update and maintain Archives (files) and prepare files for offsite storage
  • Complete daily cash summary report and prepare daily deposits for pick up
  • Provide secretarial and administrative support, including typing correspondence, creating meetings and taking minutes for meetings
  • Prepare a variety of documentation and statistical information using Excel, Word and ActiveNet
Education and Experience
  • High School Diploma, plus additional courses in secretarial studies or office administration
  • First Aid and CPR certifications an asset
  • Minimum 1 year of related work experience in an office environment
Required Skills/Knowledge
  • Well-developed secretarial and keyboard skills with a thorough working knowledge of MS Word, MS Excel and ActiveNet and/or the CLASS system
  • Ability to multitask in a fast paced environment
  • Team player that possesses strong organization and communication skills, as well as, the ability to prioritize tasks
  • Ability to provide excellent customer service in a patient and professional manner is essential
  • Experienced to independently resolve problems and issues under minimal supervision
  • Demonstrates good judgment and makes sound decisions
  • Shows commitment to personal growth, development, and leadership opportunities
  • Shares new ideas and challenges the status quo
  • Proven written and verbal communication skills with the ability to communicate with honesty, openness, respect, and trust
  • Takes initiative to participate in a culture of learning, mentoring, and sharing
  • Demonstrate the City's corporate values of care, collaboration, courage and service
Leadership Competencies
  • Demonstrates personal leadership
  • Builds people and culture
  • Cultivates open communication
  • Shapes the future
  • Navigates and leads through complexity and change

Attention Internal Candidates:  All current City of Richmond Hill employees are required to apply via the 'View Jobs for Current Employees' link on the City's Careers Page.

We thank all candidates for their interest, however, only those under consideration will be contacted.

The City of Richmond Hill is committed to inclusive, barrier-free recruitment and selection processes. If contacted to participate in the recruitment and selection process, please advise Human Resources if you require an accommodation.

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