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Employment Status: Part-Time

FLSA Status: Non-Exempt (Hourly)

Schedule: Monday – Friday 9 am – 3pm /25 hours per week

Reports to: Pastor

SUMMARY

The liturgy coordinator’s primary responsibility is the smooth flow of the liturgical ministry of the parish. The Coordinator works with the parish Liturgy Committee to determine policies relating to the liturgical celebrations of the parish, and to plan the seasonal liturgical celebrations. The coordinator will also assist the Pastor with administrative assistant duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist with recruiting and scheduling of all liturgical ministers, including the readers, commentators, extraordinary ministers of the Eucharist, ushers, sacristans, flower/plant care volunteers, church and sacristy care (general cleaning on exterior of baptism font and sacristy, maintain holy water vessels), linen laundry, baptism gowns, altar seamstress.
• Provide training for all new ministers and ongoing training for existing ministers.
• Coordinate the cleaning of liturgical vestments
• Attend all Liturgy Committee meetings to determine parish liturgical policy and to assist in the liturgy planning process and seasonal church environment.
• Schedule/prepare mass intention lists for altar and presider
• Prepare weekly preparation Intercessions and announcements
• Attend weekend masses, holy day masses and Christmas and Easter masses to make sure everything runs smoothly.
• Coordinate rites and liturgical services in conjunction with the OCIA team.
• Prepare liturgies for special liturgical events
• Coordinate mass and meet with priest and families to help plan the liturgy for baptisms, funerals/bereavements, weddings and quinceaneras and provide vital information and answer any questions.
• Assists in Maintaining and submitting orders for all liturgical supplies (hosts, wine, candles) and equipment
• Prepare all required documents for marriage and send to pastoral secretary for review
• Coordinate Penance Services during Advent and Lenten seasons as well as Healing Mass by contacting and scheduling priests
• Prepare liturgies for special liturgical events
• Maintain Sacramental records
• Participate as verifier when monies collected by secretary is being counted for special intentions, masses, Easter Lily and poinsettia sales, funerals, baptisms, weddings, flower donations, renovation donations. If needed, goes to bank to make deposit(s).
• Prepare the list of the deceased for All Soul’s Day
• Coordinate with Director of Religious Education (DRE) for regular confirmations, any special liturgy
• Coordinate with Chancery for any special liturgy; e.g.; RCIA for confirmation, Rite of Election, etc.
• Contact guest priests for mass and for reconciliation, as needed
• Assist pastor, as needed to answer phone calls for anointing of the sick, house blessings, etc and to translate for incoming parishioners; pick up and sort mail.
• Assist pastor with setting staff meetings, appointments and managing of Pastors calendar.

SUPERVISORY RESPONSIBILITIES - This position has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily; must be a practicing Catholic and active in a parish; possess the ability to honor and maintain confidentiality; must work well with people of all walks of life and possess the ability to lead and train liturgical ministers

EDUCATION and/or EXPERIENCE

• High School Diploma or equivalent is required
• Minimum of 1-2 years experience in Liturgical Ministry.
• Minimum of 1-2 years of administrative assistant experience

CERTIFICATES, LICENSES, REGISTRATIONS

• Driver’s License.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. While performing duties, employee has to sit for long periods of time, use hands in repetitive motion tasks and answer telephone calls. The position also requires some standing, stooping, bending and lifting up to 25 pounds. The employee is expected to work onsite and weekends and on occasional evenings, as needed. The above statements describe the general nature and level of work of the position. They are not an exhaustive list of all responsibilities, duties and skills.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.