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Work-Study Student Assistant

Hiring Department: Department of Military Science

Position Open To: All Applicants

Weekly Scheduled Hours: 19

FLSA Status: Non-Exempt

Earliest Start Date: Sep 15, 2025

Position Duration: Expected to Continue Until Dec 19, 2025

Location: UT MAIN CAMPUS

Purpose

About UT Austin Army ROTC: The Army Reserve Officers' Training Corps (ROTC) at The University of Texas at Austin is a collegiate program that develops future leaders for the U.S. Army. We offer leadership training, academic coursework, and hands-on experience to prepare students for success as Army officers. Our program emphasizes leadership, teamwork, physical fitness, and community engagement. Army ROTC is seeking a highly motivated and creative assistant proficient in administrative duties.

Responsibilities

• Collaborates directly with the Department Manager, Human Resource Technician, and Recruiting Operations Officer to streamline recruitment processes and ensure seamless program operations
• Manages and organizes confidential cadet files, maintaining accurate and secure record-keeping
• Conducts outreach and recruitment efforts, engaging with local schools to attract prospective cadets and build program awareness
• Manages office operations with proficiency, handling tasks such as filing, data entry, and general record keeping
• Drafts and edits official correspondence, maintaining high standards of professionalism and attention to detail
• Coordinates schedules and appointments for ROTC officers to optimize time management and resources
• Utilize Workday to upload and maintain profiles for Texas Boys State and other outside organizations, ensuring data accuracy, compliance, and easy accessibility
• Develops and produces program merchandise to enhance visibility and engagement.
• Creates and edits memorandum for the United States Army Cadet Command, adhering to format and procedural standards.
• Edits and updates the Department's website, ensuring current, accurate, and accessible content
• Participates in marketing initiatives that promote awareness and appeal
• Assists in the planning and execution of ROTC events, including ceremonies, drills, and training exercises, while coordinating logistics for seamless event operations.
• Facilitates effective communication between university administration, ROTC staff, cadets, and external contacts, fostering smooth information flow.

Required Qualifications

• Currently enrolled as an undergraduate student at The University of Texas at Austin
• Excellent written and verbal communication skills, with a keen eye for detail and grammar.
• Ability to work independently and as part of a team, managing multiple tasks and meeting deadlines.
• Work-Study Award Letter

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Administrative and event planning experience
• Proficiency in creating engaging visual content using tools such as Canva, Adobe Creative Suite (Photoshop, Illustrator, Premiere Pro) or similar.

Salary Range

• $11.50 hourly

Working Conditions

• Typical office environment

Work Shift

• Part-time 19 hours Monday - Friday; flexible hours

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
• Work-Study Award Letter

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.