Part Time Invoice Processor Jobs in Nashville, TN

Executive Assistant 

Position Summary 

The Executive Assistant provides high-level administrative and operational support to the President & CEO and leadership team. This role manages executive communications, scheduling, office coordination, board support, and confidential administrative functions while ensuring efficient daily operations of the organization. 

Hours: 9a - 3/4p, Monday - Friday

Pay: $21.00 - $23.00 per hour

Status: Long term contract

Location: Nashville, TN - Metro Center area

Key Responsibilities 

Executive Support 

• Manage executive calendars, appointments, and meeting coordination in MS Outlook

• Prepare corporate correspondence, reports, presentations, and meeting materials  

• Coordinate travel arrangements and itineraries  

• Screen calls, emails, and inquiries on behalf of leadership  

• Maintain confidential records and sensitive information  

Administrative Operations 

• Support office operations and workflow management  

• Coordinate internal meetings, agendas, and minutes  

• Assist with board and committee administration  

• Maintain organizational files and records  

• Support invoice processing and expense tracking  

Communication & Coordination 

• Serve as liaison between leadership, staff, board members, and external partners  

• Coordinate executive follow-ups and action items  

• Assist with organizational communications and announcements  

• Ensure timely responses to inquiries and requests  

Event & Project Support 

• Support logistics for meetings, conferences, and organizational events  

• Assist with donor, sponsor, and stakeholder engagement activities  

• Coordinate materials and schedules for special projects  

Qualifications 

• Associate or Bachelor’s degree preferred  

• 3–5 years of executive administrative experience  

• Strong organizational and time management skills  

• Excellent written and verbal communication skills  

• Proficiency in Microsoft Office, Zoom/Teams, and office systems  

• Ability to manage confidential information professionally