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Administrative Assistant II - Department of Athletic Training
Salary: $27.00- $28.72 per hour based on a 35 hour work week
Benefits: TheUniversity offers generous benefits including paid time off (holidays, holydays and vacation), employer matching contributions to the retirement plan, andtuition benefits for employees and their eligible dependents. Learn more andexplore benefits at www.duq.edu/benefits
Location: Department of Athletic Training
Position Status: Full-time
Hours: Generally 8:00 a.m. - 4:00 p.m., may vary per operational need
Position Number: 001618 /30-508
FLSA Status: Non-exempt
POSITION SUMMARY:
This is a complex and responsible paraprofessional position whichinvolves the performance of high-level secretarial work and requiresconsiderable exercise of initiative and independent judgment. This positionrequires extensive contact with staff, faculty, students and the public. Workis done with considerable independence within established policies andguidelines and reviewed by superiors through reports, conferences, andobservation of results. The position reports to the Department Chair. Workschedule may vary.
DUTIES AND RESPONSIBILITIES:
(This list is neither absolute norrestrictive, but indicates approximate duties and responsibilities which may beredefined pursuant to operational needs.)
Supervise departmental student workers and part-time clericalstaff; includes graduate assistants, part-time student workers, and part-timeclerical employee. Includes recruiting, selecting, orienting, and trainingemployees as well as coaching, counseling, and disciplining employees;planning, monitoring, and appraising job results. Oversee the accuracy andtimely submission of time sheets by support staff, student workers.
Overall management of the department and office systems- ensuresthat things run smoothly and all needs are being met. Maintains officeefficiency by planning and implementing office systems, layouts, and equipmentprocurement.
Responsibilities with budget planning and record keeping; budgetstatus reports & tracking, expenditures and income, as well as regularmonitoring.
Holds departmental procurement card and maintain records for alldepartmental procurement cards.
Coordinate adjunct faculty and clinical teaching professionals inorder to ensure adequate coverage for lectures, labs, competencies, andevaluations of students. Assists department chair with securing adjunct facultyand clinical teaching professionals for coverage of department coursework.
Prepare scheduled and non-scheduled payroll authorization foradjunct faculty, clinical teaching professionals, lab assistants, andlecturers. Ensure that all required HR paperwork is complete and contracts areissued.
Maintain Departmental records for the ongoing accreditation thruCAATE. Assists in preparing accreditation materials as needed.
Communicatewith the Office of the Dean regarding student and faculty issues. CommunicateDepartmental needs to the Registrar's Office.
Serve as the Department liaison toUniversity Administration, Payroll, Public Relations and Purchasing.
Represent the Department in communication with the general publicand entities external to the University.
Represent the Department in communication with prospectivestudents, and students and alumni affiliated with our department programs.
Communicatewith the BOC on behalf of enrolled students and graduates.
Attend School andUniversity events on behalf of the Department.
Coordinatespecial events including NATA Month, Freshmen Fundamentals, program mentoringmeetings, orientation for new students. Assist department faculty with alumnievents and continuing education events.
Maintain student records to indicateacademic progress and program completion. Prepare credentialing paperwork forgraduates for completion by the Department Chair. Secure classroom and laboratoryspace for course and lab offerings each semester.
Assistthe clinical education coordinator with scheduling and coordinating theclinical education experiences and required clinical education evaluations.
Assist the department chair withmaintaining Department website, social media, and advertising media.
Make travelarrangements for faculty traveling on behalf of the University.
Order officesupplies and laboratory supplies as requested for faculty and staff.
Overseethe inventory of laboratory supplies and Departmental equipment.
Plan anddevelop a written record of Department meetings.
Update thecourse offerings for each semester.
Managelaboratory by our Department and other Departments' faculty.
Greetstudents and visitors into the Department.Maintain and update the Department calendar.
Develop newcomputer skills as dictated by standard practice.
Communicate book orders with the bookstore.
Completes other duties as assigned.
REQUIREMENTS:
Minimum qualifications:
Work requires a minimum of Bachelor's degreein business administration or a related field from an accredited educationalinstitution and 2-4 years of progressively responsible and related supportexperience.
Preferredqualifications:
Alternatively, the successful candidate may possess any equivalent combinationof experience and training, which provides the knowledge, skills and abilitiesrequired to perform the essential job functions. This includes, but is notlimited to, the following:
Prior supervisory experience and the ability to lead, manage, andmotivate support staff;
Knowledge of accounting and budgetary theory,principles, and practices;
Knowledge of state andfederal laws and regulations pertaining to departmental budgets and accountingpractices;
Skill inapplying accounting and financial management principles;
Ability towork both independently and as part of a team;
Excellentinterpersonal skills with a customer service orientation;
Ability tocommunicate effectively, both orally and in writing;
Excellentorganizational skills with the ability to be attentive to the details;
Ability to work a flexible schedule as needed in order to attendDepartment, School and University events;
Thorough knowledge of and proficiency in using the currentMicrosoft Office Suite: Word, Excel, PowerPoint and Access; willingness tolearn new technologies relevant to the position;
Knowledgeof Human Resources, Purchasing, and Payroll systems, preferably Banner;
Ability and willingness to assist with other tasks in the Officeas needed; enthusiastically seeks out work and new assignments; shows interestand initiative in taking on new and challenging assignments;
Goodproblem-solving skills with a can-do approach;
Ability to work independently on complex and confidential issuesrelated to the day-to- day operations of the Department;
Effectiveorganizational and administrative skills required;
Ability to initiate and follow through with work responsibilitiesand to meet deadlines;
Ability to establishand maintain effective working relationships with the University Community.
Ability and willingness to contribute actively to the mission of the Universityand to respect the Spiritan Catholic identity of Duquesne University. Themission is implemented through a commitment to academic excellence, a spirit ofservice, moral and spiritual values, sensitivity to world concerns, and anecumenical campus community.
APPLICATIONINSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact informationfor three professional references.
DuquesneUniversity was founded in 1878 by its sponsoring religious community, theCongregation of the Holy Spirit. Duquesne University is Catholic inmission and ecumenical in spirit. Motivated by its Catholic identity,Duquesne values equality of opportunity both as an educational institution andas an employer.