Part Time Gatekeeper Jobs (NOW HIRING)

Job Postings Closing Dates: A job posting may close before the listed deadline if the number of applications reaches the limit for that position. If the original deadline produced fewer applications than expected, the posting may remain open longer.
Application: The application must be filled out completely; stating "see resume" anywhere in the application, is not an acceptable substitute for a completed application.
Application Notification: Please note that some communications from the Human Resources department may be sent from noreply@services.cityofaspen.com.

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The Finance Department is hiring a part-time Administrative Specialist. This role is ideal for someone who enjoys keeping the Finance Team organized, supporting both internal staff and the public, and assisting with the department's outreach and financial programs.

Job Title: Finance Administrative Specialist
Department: Finance
Classification: Non-Exempt, Part-time (less than 29 hours per week)

Pay Range: $23.28/ hourly - $27.93/ hourly
Position Summary: Performs administrative, technical, organizational and communication duties in support of the Finance Department, consistent with the organization's values and mission statement.

Supervision Exercised and Received: Position works under the direct supervision of the Accounting Manager.
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Essential Job Functions:
Outreach - Internal and External:
Assists with content and display of public outreach material on the City's external Finance website. Collaborates with internal budget and revenue staff members to create content to help relay the City's financial status and fiduciary oversight.
Supports Management of the department's internal website (CitySource pages) that assist the organization with messaging and scheduling of financial deadlines, trainings, and documents
Supports production of print material that may be circulated to the public and/or to leadership within the organization
Assists with coordination of Finance department events, including scheduling, communication, and promotion

Administration:
Greets and assists visitors that approach the Finance window in City Hall. Answers, screens, and transfer calls as appropriate. Coordinates responses to customer requests and inquiries.
Supports policy and procedures associated with adhering to records management policies for both physical and digital documents. Coordinates annual document destruction and filing efforts.
Coordinates all office supply and computer replacement needs for the department; gatekeeper for issuance of the department's bus passes
Organizes meetings and conference room

Financial Programs:
Coordinates and supports the organization's purchasing card program, including review of new card requests, validating purchasing limits at issuance, ensuring signatures on consent forms, researching fraudulent purchases and cancelling cards, and more.
Assists the Finance Director with the review process associated with the annual senior low-income property tax rebate program during May/June each year. Coordinating with the Pitkin County Senior Services Center, obtain and evaluate applications for this exemption, award and send letters to applicants with the final determination and possible payment.
Assists with organizing and supporting the annual sales tax (food tax) rebate program between January and May each year. This effort includes obtaining a voter registration list from Pitkin County, coordinating databases (with IT support) to track new electronic applications, updating external website to reflect the acceptance period, reviewing submitted applications for completeness and whether all requirements are met and can be approved, and completing an summary report on final awards.
Back-up support for daily cashiering services for breaks and during extended periods of approved leave for that position. This includes learning to support customers with real estate transfer tax (RETT) questions and payments, accepting and posting monthly utility billing payments, and accepting employee housing payments. May also be trained as back-up for accounts payable technician duties.
Assists the accounting team with routine journal entries for posting monthly expenditures or transfers.

City Organizational Values:
Supports and models the City of Aspen organizational values: Service, Partnership, Stewardship, and Innovation. Organizational values are shared principles that guide behavior across the organization. This position is responsible for upholding and applying these values while performing daily work functions.
Other duties as assigned
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Core Competencies: Displays the following key competencies and behaviors in the overall job performance to include knowledge, skills and abilities:

Service: Provides service with excellence, humility, integrity, and respect in daily work, builds trust by listening, treats people with respect, acknowledges opportunities for improvement, and follows through with commitments.
Partnership: Actively creates strong, supportive internal and external relationships to attain a common goal and achieve greater impact together.
Stewardship: Balances social, environmental, and financial responsibilities, evaluating the impact of decision making on a thriving future for all.
Innovation: Develops technical expertise to pursue new ideas and creative outcomes, grounded in Aspen's unique culture, opportunities and challenges.
Communication: Knowledge of effective and appropriate communication. Ability to use knowledge effectively in various contexts which may require oral, written, visual and non-verbal communication.
Interpersonal: Works to develop strength in interpersonal skills. Has the ability to work well with diverse groups of people, both inside and outside the organization.
Technology: Demonstrates technology skills sufficient for the nature and level of position. Demonstrates a willingness to learn new technologies and transition job duties accordingly to support technological advances and innovation.

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Minimum Qualifications:
Education: High School Diploma or GED equivalent.

Experience: Two years of administrative, office management, or clerical experience.

Technical Knowledge: Must be proficient in the following areas: Microsoft Outlook Email, and a basic understanding of computers and online computer-based technology applications, which includes accessing web-based platforms.

Licenses & Certifications: Must possess a valid Colorado Driver's License or be able to obtain one within 30 days of start date.

NOTE: Any combination of experience and education that would likely provide the required abilities, knowledge, and skills as determined by the City of Aspen may be substituted for the requirements above.

NOTE: This position requires a Criminal Background Check upon hire. Employment is contingent upon successful completion of a Criminal Background Check.

Position Type and Work Hours:
Part-time, Monday through Friday, less than 29 hours per week.
Work schedule is coordinated with the Accounting Manager.
Hours and days vary depending on depending on operational needs

Work Environment:
Indoors: Office environment.
Outdoors/Off-Site: Meetings, trainings, and site visits at a variety of city facilities and areas.

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Physical Demands:
Bending: Bending or position oneself to move an object from one level to another.
Carrying: transporting or moving an object.
Climbing: Ascending or descending stationary objects.
Crouching: Bending body downward and forward by bending leg and spine.
Eye/Hand/Foot Coordination: Performing work through using two or more body parts or other devices.
Gripping/Grasping: Ability to apply pressure with fingers and palm.
Handling: Seizing, holding, grasping, through use of hands, fingers, or other means.
Hearing: Perceiving and comprehending the nature and direction of sounds.
Lifting: Moving objects weighing no more than 10 pounds from one level to another.
Reaching: Extending the hands and arms or other device in any direction.
Repetitive motions: Making frequent or continuous movements.
Sitting: Remaining in a stationary position.
Standing: Ability to sustain position for a period of time.
Stooping: Bending body downward and forward by bending spine at the waist.
Talking: Communicating ideas or exchanging information.
Visual Acuity: Ability to bring objects into focus.
Mobility: Ability to move to traverse from one location to another.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

The City of Aspen is an Equal Opportunity Employer