Part Time Event Planner Jobs in Wheaton, IL (NOW HIRING)

Events and Kitchen Coordinator
Compensation
$19 to $24 hourly
Part time (average 25 hours weekly)
401k with 4% employer match
Summary of Position
This role helps Christ Church create a welcoming and hospitable experience for guests attending church events and external facility rentals. Working closely with the Events & Special Projects Director, this position coordinates event logistics, food service, staffing, and volunteer teams to ensure events run smoothly and effectively.
The role also provides key administrative support through responsibilities such as ordering supplies, processing billing, coordinating volunteers, and helping lead events. By managing day-to-day event operations and details, this position enables the Events & Special Projects Director to focus on organizational priorities, strategic planning, collaboration, and problem-solving.
Essential Functions

1. Collaborate with the Events & Special Projects Director to assess, plan, and coordinate F&E service requirements for all church events and external rentals, ranging from staff meetings to conferences and events with more than 700 guests. Lead volunteer teams and oversee the execution of F&E services during events to ensure excellent hospitality and operational excellence.
2. Assist Events & Special Projects Director with accounting, ordering, inventory management, and other administrative tasks
3. Demonstrate a heart for hospitality for guests and participants in all Christ Church and outside rental event.
4. Assist in planning and preparing menus and welcoming spaces for gatherings from 15-to over 500

Other Key Responsibilities

• Program/Event Coordination and Logistical Support 
  This function encompasses the comprehensive planning and execution of all departmental and organizational events, ensuring they run smoothly and align with the broader institution's goals. Key activities involve managing event logistics, coordinating necessary resources, and ensuring seamless collaboration across different departments. 
• Information and Records Management 
  This vital function involves maintaining accurate, organized, and accessible data systems. The assistant is responsible for inputting, updating, and managing organizational records and files—such as volunteer information, attendance data, and contact lists—to ensure data integrity and compliance with institutional procedures. 
• Communication and Scheduling Management 
  This function focuses on facilitating effective information flow and organizational efficiency. It includes managing the official calendars to prevent scheduling conflicts, prioritizing appointments, handling all inbound and outbound correspondence, and acting as the primary liaison on behalf of their supervisor or director. 
• Participate in Christ Church staff life by attending all-staff meetings, church sponsored events, worship, training events and contributing to a culture of collaboration and encouragement.
• Support church-wide initiatives and special events – assist with Christmas, Easter, Mother’s Day services, outreach and mission events by serving in flexible roles beyond primary ministry responsibilities.
• Engage in ongoing personal and professional development through training, reading, coaching or mentoring, to grow as a leader and servant of Christ.
• Collaborate across ministries to ensure alignment, share resources, and strengthen unity on our staff teams.
• Demonstrate and model Christ Church’s core values in daily work, relationships and service to others.
• Maintain a posture of flexibility by assisting with projects or assignments outside the immediate scope of the role when needed.
• Contribute to a culture of grace, care and prayer by being available to support, encourage and pray with staff and volunteers and congregants as appropriate.

*All above are a part of the role, but limited due to minimal hours
Required Qualifications
Education: High School diploma
Preferred Qualifications
1-3 years | restaurant, catering or service industry with experience in large events.
Core Competencies

• Use of software systems like Concur, Microsoft Office, eSpace, Touchpoint & vendor ordering platforms
• Need food handler's certification
• Communicate, organize and delegate volunteer roles
• Ability to collaborate with director and team regarding event logistics planning & execution
• Strong work ethic; willingness to work hard and be personable with guests for many hours during events
• Communicates with clarity and warmth across diverse audiences
• Demonstrates integrity, humility, and alignment with Christ Church’s values
• Collaborates effectively across teams and ministries
• Learns quickly and adapts to new tools, systems, and challenges
• Coaches and develops others, bringing out the best in people
• Resolves conflicts constructively and maintains healthy relationships

Physical Demands & Work Environment

• Kitchen & food prep duties include lifting heavy objects (boxes, pots, coffee)
• Knowledge and certification in food safety
• Must be able to stand and move about the building for many hours during events and limited hours weekly for kitchen clean up and inventory management.
• Works in both office, kitchen, and event setting
• Needs own transportation to shop for and pick up food
• Working knowledge of and ability to use kitchen equipment

Spiritual Development

• Support and model individual spiritual formation i.e. Worship, Grow and Serve.  (Weekly worship, prayer, scripture reading, small group, volunteering/service, etc.).
• Regularly attends worship and participates in ministry events at Christ Church or a Christ Church campus unless exempted by Christ Church leadership.
• Seeks opportunities and participates in authentic worship, exalting and enjoying God as one of life’s greatest purposes and pleasures.
• Lives as an attractive witness, living to draw others to Christ in personal, daily mission.
• Intentionally seeks to become like Jesus, growing purposefully and intentionally.
• Values and contributes to genuine community, doing life together with colleagues and congregation.
• Enrolls in genuine service, living a life of service, humility and generosity.
• Engages fully in life-changing love by loving people extravagantly

Ministry Traits

• Detail-oriented with high capacity to manage multiple projects at high level of detail and organization.
• Desire to continuously learn and serve others.
• Honest and trustworthy.
• Integrity for work habits and results.
• Ability to discern needs and respond appropriately, sensitively and proactively.
• Appreciation for own and others’ giftedness.
• Ongoing desire and effort to grow more Christ-like in character.
• Able to keep high degree of confidentiality.
• High degree of professionalism.
• Approachable and accessible.

 
 

Powered by JazzHR

PxSb7SdkMa