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Organizing Paperwork Jobs in Chicago, IL (NOW HIRING)

Winfar Foods Inc

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Bilingual Mandarin/English Administrative Assistant

Chicago, IL · On-site

$50K - $55K/yr

Organize and maintain paperwork, documents, and company records * Schedule meetings, appointments, and calls for the owner * Help manage the owner's calendar and follow up on appointments and ...

TOCA Football

Soccer Class Coach

Evanston, IL · On-site

Help with any additional program needs like setting up for the next class or organizing paperwork. What You Bring to the Pitch: * Soccer experience (playing or coaching) and a passion for the game.

TOCA Football

Soccer Class Coach

Naperville, IL · On-site

Help with any additional program needs like setting up for the next class or organizing paperwork. What You Bring to the Pitch: * Soccer experience (playing or coaching) and a passion for the game.

TOCA Football

Soccer Class Coach

Evanston, IL · On-site

$17 - $18/hr

Help with any additional program needs like setting up for the next class or organizing paperwork. What You Bring to the Pitch: * Soccer experience (playing or coaching) and a passion for the game.

TOCA Football

Soccer Class Coach

Naperville, IL

$15/hr

Help with any additional program needs like setting up for the next class or organizing paperwork. What You Bring to the Pitch: * Soccer experience (playing or coaching) and a passion for the game.

Hub Group

Fulfillment Coordinator

Romeoville, IL · On-site

$18.25 - $24/hr

Process (wave, print / organize paperwork and labels) customer orders. * Run stock reports to check for product availability. * Generate all related paperwork and necessary information required for ...

New

Artech Information System LLC

data entry

Schaumburg, IL

$16.75 - $22.25/hr

... organize paperwork after entering data to ensure it is not lost Updating tracking forms (on line and/or hardcopy) to confirm completion of the work. Additional Information For more information ...

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Organizing Paperwork information

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How much do organizing paperwork jobs pay per hour?

As of Aug 27, 2026, the average hourly pay for organizing paperwork in Chicago, IL is $20.52, according to ZipRecruiter salary data. Most workers in this role earn between $17.84 and $23.51 per hour, depending on experience, location, and employer.

What is organizing paperwork?

An Organizing Paperwork job involves sorting, filing, and managing documents to ensure easy access and efficiency. Responsibilities may include categorizing paperwork, creating filing systems, digitizing records, and maintaining confidentiality. This role is essential in offices, businesses, and homes to keep important documents organized and prevent clutter. Strong attention to detail and organizational skills are crucial for success in this position.

What does a typical day look like for someone responsible for organizing paperwork?

A typical day in an organizing paperwork role involves sorting, categorizing, and properly filing documents both physically and digitally to ensure information is easily accessible when needed. You may review incoming paperwork for completeness, scan and index files into electronic systems, and collaborate with various departments to retrieve or archive documents. Staying organized and on task is crucial as you may handle sensitive or time-sensitive records. You’ll also play an essential role in maintaining confidentiality and compliance with record-keeping guidelines. This position often provides a structured work environment with clear routines, making it ideal for those who value order and accuracy.

What are the key skills and qualifications needed to thrive in the organizing paperwork position, and why are they important?

To thrive in a role focused on organizing paperwork, you need exceptional attention to detail, strong organizational skills, and familiarity with document management procedures. Proficiency with office productivity software, digital filing systems, and sometimes specialized records management tools is important. Effective time management, reliability, and clear communication are key soft skills that help you excel in this position. These abilities ensure paperwork is accurately filed, easily retrievable, and maintained in compliance with company or regulatory standards.

What jobs involve a lot of organizing paperwork?

Jobs that involve a lot of organizing paperwork include administrative assistants, office clerks, records managers, and data entry specialists. These roles require strong organizational skills, attention to detail, and often involve using filing systems, databases, or document management software to maintain accurate records.

What are popular job titles related to Organizing Paperwork jobs in Chicago, IL?

For Organizing Paperwork jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Organizing Paperwork jobs in Chicago, IL look for?

The top searched job categories for Organizing Paperwork jobs in Chicago, IL are:

Organizing Paperwork jobs near you
Infographic showing various Organizing Paperwork job openings in Chicago, IL as of August 2026, with employment types broken down into 77% Full Time, and 23% Part Time. Highlights an 100% In-person job distribution, with an average salary of $42,692 per year, or $20.5 per hour.

Bilingual Mandarin/English Administrative Assistant

Chicago, IL • On-site

Winfar Foods Inc
See more jobs at Winfar Foods Incexternal

$50K - $55K/yr

Full-time

Posted 7 days ago

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Job description

We are a small manufacturing company looking for a bilingual Mandarin/English Administrative Assistant to support our factory owner and team.


This is a hands-on position that combines translation, administrative support, scheduling, organization, and general office assistance. The person in this role will serve as an important communication bridge between our Mandarin-speaking factory employees and English-speaking management, while also helping the owner stay organized and keep important tasks moving forward.


We are looking for someone who is organized, dependable, proactive, and comfortable taking initiative. This is a great opportunity for someone who enjoys a varied role and doesn't mind jumping in wherever help is needed.


Responsibilities

  • Translate conversations between Mandarin-speaking employees and English-speaking management
  • Help communicate instructions, questions, concerns, and other information between employees and management
  • Translate documents, emails, forms, and other written materials as needed
  • Organize and maintain paperwork, documents, and company records
  • Schedule meetings, appointments, and calls for the owner
  • Help manage the owner's calendar and follow up on appointments and commitments
  • Prepare documents, reports, forms, and correspondence
  • Assist with emails and general office communication
  • Keep track of deadlines, follow-ups, and important tasks
  • Help the owner organize and prioritize day-to-day responsibilities
  • Assist with communication and administrative needs within the factory
  • Help gather information from employees and communicate information back to management
  • Take on special projects and miscellaneous administrative tasks as needed
  • Identify tasks that need to be completed and take initiative to get them done


Qualifications

  • Fluent in Mandarin Chinese and English (speaking and writing)
  • Strong communication and interpersonal skills
  • Excellent organizational and time-management skills
  • Strong attention to detail
  • Comfortable communicating with both management and factory employees
  • Able to handle confidential and sensitive information professionally
  • Proficient with Microsoft Office and/or Google Workspace
  • Able to work independently and manage multiple priorities
  • Reliable, professional, and dependable
  • Comfortable working in a manufacturing/factory environment
  • Previous experience in administrative support, executive assistance, office management, translation/interpreting, or manufacturing is preferred


The ideal candidate will be someone who can become a trusted right hand to the owner.

You may spend part of your day translating a conversation with an employee, then organizing paperwork, scheduling a meeting, following up on an important task, or helping with an unexpected issue.

We are a small company, so we're looking for someone who is willing to wear multiple hats, take initiative, and help wherever needed. You don't need to be told about every task—you should be someone who notices what needs to be done and takes care of it.