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Order Administration Jobs in California (NOW HIRING)

Thomas Global Systems

Payroll & Finance Clerk

Irvine, CA · On-site

$65K - $80K/yr

Maintain travel, expense, and operational records and reporting. * Assist with invoice tracking, purchase order administration, vendor documentation, and other finance-related administrative ...

Charlie's Produce

Order Selector

Irwindale, CA

These orders are picked with product integrity in mind and are wrapped and staged upon completion ... This employer participates in E-Verify and will provide the Social Security Administration and if ...

Hitachi

R&D Administration Specialist

Santa Clara, CA · On-site

$54K - $74K/yr

Administration & Facilities Job Schedule: Full time Remote: No R&D Administration Specialist ... Provide support for meeting and employee events (conference room reservation, order refreshments ...

Aston Carter

Order Fulfillment Administrator

San Jose, CA · On-site

$24 - $28/hr

... administration, filing, sap, outlook, administrative assistance, customer support, order management, sales administration, detail, inventory, erp, order fulfillment, microsoft, email Top Skills ...

Hitachi, Ltd.

R&D Administration Specialist

Santa Clara, CA · On-site

$54K - $74K/yr

Administration & Facilities Job Schedule: Full time Remote: No R&D Administration Specialist ... Provide support for meeting and employee events (conference room reservation, order refreshments ...

Innovation At Work

Work Order Clerk

San Diego, CA · On-site

$17.50 - $21.25/hr

Receives all incoming calls, answer all emergency calls, submit work orders in the computerized ... High school diploma or equivalent; additional education or certification in office administration ...

Amtec Direct Hire

Be Seen First

Contracts Administration & Bid Manager

Chatsworth, CA · On-site

$110K - $120K/yr

... Administration & Bid Manager to oversee U.S. Government and commercial contracts from proposal ... Review contracts, purchase orders, and amendments for compliance and risk. * Prepare Bid/No-Bid ...

Innovation At Work

Work Order Clerk

San Diego, CA · On-site

$16.75 - $20.50/hr

Receives all incoming calls, answer all emergency calls, submit work orders in the computerized ... High school diploma or equivalent; additional education or certification in office administration ...

Innovation At Work Inc

Work Order Clerk

San Diego, CA · On-site

$16.75 - $20.50/hr

Receives all incoming calls, answer all emergency calls, submit work orders in the computerized ... High school diploma or equivalent; additional education or certification in office administration ...

116508 Innovation At Work

Work Order Clerk

San Diego, CA · On-site

$16.75 - $20.50/hr

Receives all incoming calls, answer all emergency calls, submit work orders in the computerized ... High school diploma or equivalent; additional education or certification in office administration ...

Advantech USA

Order Process Specialist

Milpitas, CA · Hybrid

$50K - $57K/yr

Order Process Specialist Location(s): Milpitas, CA - Onsite Compensation: $50,000-57,000 About this ... Associate's degree in Business Administration, Supply Chain, or a related field preferred, or ...

Navien, Inc.

Sales Order Processor

Irvine, CA · On-site

$23 - $24/hr

Sales Order Processor Account Management amp; Operations Irvine, CA Full Time What We Are Looking ... BA or equivalent in business administration or comparable work experience; 5-7 years in customer ...

Navien, Inc.

Sales Order Processor

Irvine, CA · On-site

$23 - $24/hr

Sales Order Processor Account Management & Operations Irvine, CA Full Time What We Are Looking For ... BA or equivalent in business administration or comparable work experience; 5-7 years in customer ...

Newegg

Sales Operation Specialist

Diamond Bar, CA · On-site

Customer & Order Administration * Assist with enterprise customer onboarding. * Coordinate Net Terms / credit application requirements. * Process and track tax-exempt documentation. * Manage customer ...

Advantech

Order Process Specialist

Milpitas, CA · On-site

$50K - $57K/yr

Order Process Specialist Location(s): Milpitas, CA - Onsite Compensation: $50,000-57,000 About this ... Associate's degree in Business Administration, Supply Chain, or a related field preferred, or ...

Advantech

Order Process Specialist

Milpitas, CA · On-site

$50K - $57K/yr

Order Process Specialist Location(s): Milpitas, CA - Onsite Compensation: $50,000-57,000 About this ... Associate's degree in Business Administration, Supply Chain, or a related field preferred, or ...

Aston Carter

Order Entry Administrator

San Jose, CA · On-site

$24 - $28/hr

... administration, filing, sap, outlook, administrative assistance, customer support, order management, sales administration, detail, inventory, erp, order fulfillment, microsoft, email Top Skills ...

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Showing results 21-40

All JobsOrder Administration JobsOrder Administration Jobs in California

Order Administration information

What is the difference between Order Administration vs Customer Service Representative?

AspectOrder AdministrationCustomer Service Representative
Primary RoleProcessing and managing customer orders, ensuring accuracy and timely fulfillmentAssisting customers with inquiries, complaints, and providing product or service information
Required SkillsAttention to detail, data entry, knowledge of order systemsCommunication skills, problem-solving, empathy
Work EnvironmentOffice setting, often within logistics or sales departmentsCall centers, retail, or service environments
Common CertificationsNone typically required, but familiarity with order management software helpful

Order Administration focuses on managing and processing customer orders, ensuring accuracy and timely delivery. Customer Service Representatives handle customer inquiries and resolve issues related to products or services. While both roles require strong communication skills, Order Administration emphasizes order accuracy and logistics, whereas Customer Service emphasizes customer interaction and problem resolution.

What does an order administration do?

An order administrator manages and processes customer orders, ensuring accurate entry, tracking, and fulfillment. They often use enterprise resource planning (ERP) systems and coordinate with logistics, sales, and inventory teams to ensure timely delivery and customer satisfaction.

What kind of job is order administration?

Order administration is a job that involves managing and processing customer orders, ensuring accurate entry, tracking, and fulfillment. It often requires skills in data entry, communication, and familiarity with order management systems or software. The role supports supply chain operations and customer service functions.

What cities in California are hiring for Order Administration jobs?

Cities in California with the most Order Administration job openings:

Order Administration jobs near you
Infographic showing various Order Administration job openings in California as of August 2026, with employment types broken down into 71% Full Time, and 29% Part Time. Highlights an 86% In-person, and 14% Remote job distribution.

Payroll & Finance Clerk

Irvine, CA • On-site

Thomas Global Systems
See more jobs at Thomas Global Systemsexternal

$65K - $80K/yr

Full-time

Re-posted 19 hours ago

Job description

Join Our Team as a Payroll & Finance Clerk!
Are you a detail-oriented professional who enjoys working with payroll, finance, and administrative processes? We are seeking a Payroll & Finance Clerk to support payroll administration, travel and expense reporting, financial documentation, operational reporting, and day-to-day administrative activities.
About the Company:
Thomas Global Systems is a leader in the design, manufacture and support of high-integrity aviation and defense electronics, operating out of locations in Sydney, Australia and Irvine, California.
About the Role:
The Payroll & Finance Clerk is responsible for supporting payroll administration, finance and operational reporting, travel and expense management, and administrative activities across the business. Working closely with the HR and Finance department, this role helps ensure payroll and financial records are accurate and well maintained while supporting employees and management with timely, organized, and confidential administrative services.
Location: Irvine, CA, fully onsite.
What's on Offer:
  • A varied, fast paced role with an innovative and respected leader in mission-critical aerospace and defense products.
  • Competitive remuneration and comprehensive benefit package.
  • Join a team of skilled and motivated people committed to innovation, collaboration, and national security outcomes.

Key Responsibilities:
Payroll Administration
  • Support semi-monthly and monthly payroll processing through ADP Workforce Now, including payroll data entry, timecard review, payroll audits, and payroll reporting.
  • Maintain accurate and confidential payroll records and supporting documentation.
  • Coordinate payroll-related changes, including new hires, terminations, compensation updates, deductions, and employee status changes.
  • Assist with payroll deductions and withholdings, including benefit elections, retirement contributions, garnishments, tax levies, child support orders, and other statutory or court-ordered deductions.
  • Support payroll reconciliations, reporting requirements, and periodic audits.
  • Assist with year-end payroll activities, tax documentation, and audit requests.
  • Partner with Human Resources to ensure accurate payroll processing and recordkeeping.

Administrative Support
  • Maintain employee records and personnel documentation.
  • Support onboarding and offboarding administration, including documentation and system updates.
  • Maintain organized electronic and physical filing systems.
  • Assist with company meetings, training sessions, and special projects as needed.
  • Provide administrative support to the HR Manager, including documentation, coordination activities, and other business-related projects.

Finance Support
  • Partner closely with the Finance Manager to maintain accurate financial and administrative records.
  • Review, process, and track employee expense reports in accordance with company policies.
  • Perform reconciliations and investigate discrepancies involving payroll, expense, and financial records.
  • Coordinate domestic and international employee travel arrangements, including flights, hotels, rental vehicles, and travel itineraries.
  • Maintain travel, expense, and operational records and reporting.
  • Assist with invoice tracking, purchase order administration, vendor documentation, and other finance-related administrative activities.
  • Generate recurring payroll, expense, headcount, and operational reports for management review.
  • Assist with budget tracking and administrative reporting as assigned.
  • Support internal and external audit requests through documentation preparation and record maintenance.

Required Skills, Experience and Behaviors:
  • Bachelor's degree in Business Administration, Accounting, Finance, or a related field.
  • 3-5+ years of experience in payroll administration, operations support, finance administration, or a related role.
  • Experience supporting payroll processing through ADP Workforce Now or a similar payroll platform.
  • Experience with SAP Concur travel and expense management.
  • Strong proficiency in Microsoft Office Suite, particularly Excel.
  • Strong organizational skills, attention to detail, and ability to manage multiple priorities.
  • Excellent written and verbal communication skills.
  • Ability to handle confidential employee, payroll, and financial information with discretion and professionalism.

Apply now and take your career to new heights!
Base salary range of $65,000 - $80,000 DOE per annum. The final salary offer will be determined after reviewing relevant factors, including but not limited to location, skill set; relevant experience; and other business and organizational needs.
At-Will Employment Statement
Thomas Global Systems is an at-will employer. Employment with the company is voluntary and may be terminated by the employee or the company at any time, with or without cause or notice, and for any reason or no reason at all.
Equal Employment Opportunity (EEO) Statement
Thomas Global Systems is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, or any other protected status under applicable laws.
Americans with Disabilities Act (ADA) Accommodation Statement
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or to perform the essential functions of a position, please contact us at HumanResources@thomas-global.com.

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