Optics Internship Jobs in Rochester, NY (NOW HIRING)

Position Summary

The Communications Office Assistant provides administrative and communication support for company messaging, presentations, internal updates, public communications, and day-to-day office activities. This entry-level role assists with preparing materials, coordinating communications, maintaining company information, and supporting executive and departmental initiatives. The position works closely with leadership and multiple departments to help ensure professional, accurate, and consistent communication across the organization.

Key Responsibilities

Communications & Administrative Support

•    Assist with preparing internal and external communications, announcements, and company updates. 

•    Support the coordination of meetings, presentations, and communication-related projects. 

•    Help organize and maintain company documents, communication materials, and presentation files. 

•    Respond to general inquiries and route communications to appropriate departments. 

•    Provide general office and administrative support to leadership and team members. 

Presentations & Materials

•    Assist with creating and formatting presentations, reports, spreadsheets, and meeting materials. 

•    Help prepare materials for company meetings, customer visits, conferences, and events. 

•    Maintain templates and ensure consistency in company branding and messaging. 

•    Support leadership with preparation of talking points, agendas, and communication documents. 

Public & Corporate Communications

•    Assist with drafting company announcements, newsletters, and communication materials. 

•    Support updates to company communication platforms, websites, and internal postings. 

•    Coordinate with departments regarding company updates, events, and announcements. 

•    Help maintain organized records of communications and marketing materials. 

Event & Meeting Coordination

•    Assist with scheduling meetings, conference calls, and company events. 

•    Coordinate logistics for internal meetings, visitor arrangements, and conference participation. 

•    Support preparation and organization for trade shows, community events, and company activities. 

•    Help track event materials, schedules, and attendee information. 

Industry & Research Support

•    Conduct basic research on industry trends, competitors, and market information. 

•    Assist with gathering information for reports, presentations, and company communications. 

•    Support special projects and administrative initiatives as assigned. 

Qualifications

•    Associate degree or Bachelor’s degree in Communications, Business, Marketing, Public Relations, or related field preferred. 

•    Entry-level experience or internship experience in office administration, communications, customer service, or related field preferred. 

•    Strong written and verbal communication skills. 

•    Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook. 

•    Strong organizational skills and attention to detail. 

•    Ability to manage multiple tasks in a fast-paced environment. 

•    Professional demeanor with strong interpersonal skills. 

•    Ability to maintain confidentiality and handle sensitive information appropriately. 

•    Willingness to learn and support a variety of administrative and communication functions.