Ensure CBT progress is monitored and tracked confirming trainees are progressing at a sufficient rate * Ensure daily attendance is tracked and report problems/issues to managers and supervisors
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Ensure CBT progress is monitored and tracked confirming trainees are progressing at a sufficient rate * Ensure daily attendance is tracked and report problems/issues to managers and supervisors
... selection, operation, refresh, migration, optimization, all the way through the retirement and ... Permanent, contract, temporary and graduate trainees Lead third-party ITAM resources: Supervisory ...
... selection, operation, refresh, migration, optimization, all the way through the retirement and ... Permanent, contract, temporary and graduate trainees Lead third-party ITAM resources: Supervisory ...
Operations Supervisor Trainee information
What are the key skills and qualifications needed to thrive as an operations supervisor trainee?
To thrive as an Operations Supervisor Trainee, you need a solid understanding of business operations, leadership fundamentals, and a relevant degree or equivalent experience. Familiarity with workflow management systems, inventory software, and basic Microsoft Office tools is typically required. Strong communication, problem-solving abilities, and adaptability are key soft skills that help you excel in this role. These skills ensure efficient team management, smooth daily operations, and the ability to address challenges proactively in a fast-paced environment.
What are some common challenges faced by operations supervisor trainees during their initial training period?
As an Operations Supervisor Trainee, you may encounter challenges such as adapting to fast-paced environments, balancing hands-on supervisory tasks with learning company procedures, and developing effective communication with team members from diverse backgrounds. You'll also need to quickly learn how to manage shift schedules, resolve conflicts, and oversee workflow to ensure productivity targets are met. However, structured mentorship and ongoing training are typically provided to help you build confidence and gradually take on more responsibility.
How do I become an operations supervisor trainee?
To become an operations supervisor trainee, candidates typically need a high school diploma or equivalent, relevant work experience, and strong leadership and communication skills. Some companies may require prior experience in logistics, customer service, or management, and may offer training programs or certifications to prepare for the supervisory role.
Is operations supervisor a stressful job?
An operations supervisor role can be stressful due to responsibilities such as managing staff, meeting deadlines, and ensuring smooth daily operations. The level of stress often depends on the industry, workload, and management style, but strong organizational and communication skills help manage pressure effectively.
What is an operations supervisor trainee?
An Operations Supervisor Trainee is an entry-level management position focused on learning the responsibilities of overseeing daily operations in a business or facility. Trainees work under the guidance of experienced supervisors to gain hands-on experience in managing teams, coordinating workflows, ensuring safety compliance, and meeting performance goals. The role is designed to prepare individuals for a full Operations Supervisor position by developing their leadership, organizational, and problem-solving skills.
Full-time
Medical, Dental, Retirement
Posted 25 days ago
Job description
ABOUT THIS CAREER OPPORTUNITY
Black & McDonald's Power Generation Region team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
The Onboarding Coordinator coordinates onboarding activities for the Power Generation Region, ensuring new hires are prepared for work through efficient, compliant, and well-organized processes. Working closely with hiring managers, HR partners, site teams, and training providers, the role oversees onboarding requirements, monitors progress, resolves routine issues, and ensures documentation, training, and access requirements are completed in accordance with company, client, and regulatory standards.
DUTIES AND RESPONSIBILITIES
- Hiring & Onboarding
- Create hiring plans for major onboarding phases (e.g. Outage Hiring)
- Attend Outage and Project planning meetings
- Work with HR Partners to coordinator orientation and training for new hire office staff
- Oversee preparation of hire kits, schedules and Computer-Based Training (CBT) lists
- Liaise with site leaders and union halls and distribute Help Requisitions to the union hall
- Schedule Orientations and obtain/notify facilitators
- Assist in monitoring new hires in onboarding room as needed
- Set up Client eLearning profiles as required
- Activate new hires in client Training/Onboarding systems (e.g. OPG ONboard)
- Ensure CBT progress is monitored and tracked confirming trainees are progressing at a sufficient rate
- Ensure daily attendance is tracked and report problems/issues to managers and supervisors
- Ensure timesheets are completed/submitted for new hires
- Review and verify report to Site notifications
- Verify new hires enrolled in client job clock and monitor compliance with company/client job clock policies
- Verify and submit/upload TLD forms and dose reports for new hires
- Security Clearances
- Create security clearance applications for new employees and renewals for current employees
- Maintain active list of clearances and their respective status
- Maintain the library of documents for Clearances (templates, job aids, trackers, etc.)
- Enter/track clearance expiry data and make appropriate notifications to managers when needed
- Generate weekly and monthly clearance reports and distribute to management and site leaders
- Approve/reject identity documents submitted by applicants
- Assist employees with completion of application
- Investigate problems/issues with the client contacts in a timely manner
- Training, Learning & Development and other Admin support
- Prepare training plans for major onboarding phases and ensure roster demand is aligned with client training resources
- Ensure requested qualification/training demand aligns with mandatory qualifications list and job scope
- Maintain training rosters for new hires while in Onboarding
- Schedule and close out courses in company LMS for Onboarding course offerings (e.g. scheduled orientation)
- Coordinate with the Training and Learning & Development teams to roster new hires for required Plant Access Training (PAT)
- Review and facilitate credit transfers and equivalencies for new hires
- Review and submit TLD forms and dose reports for new hires
- Tracking, Logs and Reporting
- Ensure tracking logs are current and up to date (help reqs, onboarding, clearances, terminations)
- Track new hire data (forecast vs actuals, training events, missed training, failures)
- Prepare semiannual hire reports
- Provide hire forecast data to client
- Attend client coordination/alignment meetings and prepare a summarized report to share with the team and managers
- Document Control and Records Management
- Maintain the source documents for the Hire Kit and ensure hire kits are updated when required
- Routinely check prepared hire kits to ensure they are complete and up to date prior to hire day
- Ensure project libraries are complete and accurate and audit on a weekly basis (training files, help requisitions, dispatch slips, etc.)
COMPETENCY REQUIREMENTS
- Communicates effectively (excellent verbal and written communication skills).
- Customer Focus
- Holds self and Others Accountable (proven ability to accurately handle a high volume of transactions, meet deadlines and prioritize workload).
- Problem Solving and Innovation (Strong analytical and critical thinking skills).
- Teamwork and Collaboration (Demonstrated ability to collaborate with a variety of people in a professional manner; Flexible team player with the ability to function independently while working in a team environment)
EDUCATION REQUIREMENTS
- Completion of a College diploma or University degree in Business Administration, Human Resources, or a related field (required) College certificate acceptable with additional relevant experience
- Formal training/course work in HR processes, workforce planning, training coordination, or records management is an asset
- Experience with onboarding systems, LMS platforms or client training system is an asset
- Relevant industry or site-specific training is an asset
WORK EXPERIENCE REQUIREMENTS
- 35 years administrative or coordination experience in onboarding, HR, training, or workforce planning environments
- Experience supporting highvolume onboarding cycles and coordinating multidepartment workflows
- Demonstrated experience maintaining complex records, processing documentation, and ensuring accuracy in compliancedriven environments
- Experience working with onboarding systems, client training platforms, LMS tools, and eLearning administration
- Experience coordinating schedules, planning resources, and supporting teamlevel task execution
- Experience communicating with internal teams, site leaders, client partners, and external stakeholders in a professional setting
- Experience handling confidential employee information and applying policies, standards, and regulatory requirements
SKILLS, ABILITIES, AND OTHER REQUIREMENTS
- Strong knowledge of:
- Workforce onboarding processes
- Project-based hiring and outage planning
- Client onboarding and compliance requirements
- Intermediate to Advanced Proficiency in:
- Microsoft Office Suite (Excel, Word, PowerPoint) and Office 365 applications (Lists, Teams, SharePoint)
- LMS platforms and onboarding systems (e.g., ONBoard, SCIA, ServiceHub, BambooHR)
- Strong organizational skills to manage high-volume onboarding activities and competing priorities
- Knowledge of onboarding policies, compliance requirements, and quality standards
- Experience managing onboarding documentation, records, and hire packages
- Effective communication and stakeholder coordination skills
- Ability to track training progress and resolve onboarding-related issues
- Proficiency with onboarding systems, LMS platforms, and client training tools
- Strong problem-solving skills to address documentation, access, scheduling, and compliance challenges
- Ability to prepare and maintain onboarding reports, forecasts, and status updates
- High attention to detail when reviewing documentation and compliance requirements
- Ability to provide guidance and support to Onboarding Administrators as needed
WORK PERKS & BENEFITS
- Company paid health and dental benefits
- Opportunity to participate in community and wellness initiatives
- Team building events
- Access to a dynamic Employee & Family Assistance Program
- Opportunity for ongoing professional development
- Rewards and recognition
- Scholarship Program for employee dependents
COMPENSATION
The expected salary range for this role is between $60,000/annually and $75,000/annually. The starting salary will be based on several factors such as the successful candidate's qualifications, including but not limited to education, experience and overall competencies. Salary is one component of Black & McDonald's total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual performance bonus, and career development programs.
APPLICATION PROCESS
Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
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