Operations Assistant I Jobs in Texas (NOW HIRING)

DE Executive Assistant I/II - Amarillo

TxDOT's Amarillo District is seeking a dynamic, highly organized professional to join our team as a DE Executive Assistant I/II. In this key role, you will provide executive-level support to the District Engineer while serving as a trusted partner in advancing district priorities and critical operations. Working closely with senior leaders, managers, government officials, and external stakeholders, you will help coordinate communications, manage competing priorities, and ensure the efficient execution of daily operations and strategic initiatives. This position offers a unique opportunity to make a meaningful impact through exceptional organization, professionalism, and relationship-building skills. If you are proactive, detail-oriented, and thrive in a fast-paced environment, we encourage you to bring your talents to our team.

Salary

Minimum: 48,244.00 Maximum: 87,064.00 Pay Basis: Yearly FLSA Status: Nonexempt

Work Locations

Amarillo District Headquarters 5715 Canyon Dr Amarillo 79110

Travel

Yes, 5 % of the Time Shift: Day Job Shift Details: 40 hours/week Location Flexibility: Onsite

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including: Retirement Plans Alternative and/or Flexible Work Schedules Paid Leave and Holidays Health Premiums paid at 100% for Full-Time Employees On-the-Job Training Tuition Assistance Program Holistic Wellness Program with Leave Incentives Career Development and Advancement Opportunities Family-Friendly Policies and Programs In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

Position Description

Performs professional assistance work in support of a District Engineer or Division Director. Reports directly to a District Engineer or Division Director. Work requires extensive contact with middle and high-level managers, executives, officials and private entities. May serve as a lead worker. Employees at this level are virtually self-supervising and assume direct accountability for the work product. Division/District limited to one Executive Assistant in total. Essential Duties: DE Executive Assistant I: Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant. Compiles information and reports summarizing statistical data. Composes responses requiring some understanding of technical matters. Initiates and composes responses to requests for general information. Interprets detailed policy and procedures such as contract processing procedures. Prepares and verifies time sheets, vacation/sick leave forms, career planning profiles, travel statements and other personnel forms for District Engineer. Receives, sorts, opens, evaluates content and distributes mail. Schedules and coordinates meetings/appointments; makes travel arrangements; completes travel expense accounts/vouchers. Types letters, memos and reports; proofs and edits for grammar, punctuation, sentence structure and clarity. Performs other job responsibilities as assigned. DE Executive Assistant II include all the above and: Analyzes and interprets detailed policy and procedures and its impact to the district or division. May serve as a lead worker and the related tasks. Participates in budget preparation, justification and monitoring. Researches and interprets laws, rules and regulations; compiles information on historical precedents and actions taken to aid in making decisions on current problems. Researches and interprets previous policies and procedures and compiles information on historical precedents and actions taken to aide in making decisions on current problems. Trains employees on personnel and clerical policies and procedures. Performs other job responsibilities as assigned.

Minimum Qualifications

Education: High School Grad or Equivalent in general education. Experience: DE Executive Assistant I: *4 years of experience in administrative support or administrative management experience. DE Executive Assistant II: *5 years of experience in administrative support or administrative management experience. *Experience can be satisfied by full time or prorated part time equivalent. College education and/or relevant technical training may be substituted for experience on a year per year basis. Licenses and Certifications: Valid driver's license. This position requires driving a state vehicle. Competencies: DE Executive Assistant I: Program/project planning, development, and management methodologies Office practices and administrative procedures Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area Public relations for maintaining effective working relationships with individuals and groups, both internal and external Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency Preparing and maintaining confidential and sensitive records, files, and reports Office support procedures including proper business telephone etiquette, internal communication strategies, and using basic office equipment Using computers, applicable programs, applications, and systems DE Executive Assistant II include all the above and: Budgeting methods and procedures Scheduling work assignments Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision Protects sensitive and confidential information

Physical Requirements and Working Conditions

Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs Sitting - prolonged periods of time Standing-prolonged periods of time Repetitive Motion-substantial movements of the wrists, hands, and/or fingers Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading