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Operational Secretary Jobs in Florida (NOW HIRING)

Calc Engineering LLC

Secretary

Doral, FL · On-site

Serving as the backbone of daily office operations, this role combines traditional secretarial support--answering phones, managing correspondence, and providing front-desk coverage--with hands-on ...

School District of Lee County

Secretary

Fort Myers, FL · On-site

$16.43/hr

One (1) year of secretarial experience or two (2) years of post-secondary secretarial training ... Confer with the administrator in carrying out the day-to-day operations necessary to the smooth ...

School District of Lee County

Secretary

Fort Myers, FL · On-site

$16.43/hr

One (1) year of secretarial experience or two (2) years of post-secondary secretarial training ... Confer with the administrator in carrying out the day-to-day operations necessary to the smooth ...

Broward Health

Secretary

Fort Lauderdale, FL · On-site

... operations. Education: Essential: * High School Diploma or GED Experience: Essential: * Two Years Broward Health is proud to be an equal opportunity employer. Broward Health prohibits any policy or ...

New

BHMC

Secretary

Fort Lauderdale, FL · On-site

Performs a variety of secretarial and clerical duties involving office coordination. Performs ... related to office operations. Education: Essential: * High School Diploma or GED Experience:

New

Cei Staffing

Legal Secretary

Tallahassee, FL · On-site

$38K - $52K/yr

Legal Secretary We are seeking a highly organized and detail-oriented Legal Secretary for a local ... operation of daily office functions and case management. * The legal assistant acts as the legal ...

Rolfe & Lobello, P.A.

Legal Secretary

Jacksonville, FL · On-site

$40K - $55K/yr

Legal Secretary We are currently seeking a highly organized and detail-oriented individual to join ... smooth operation of our office. Responsibilities: Prepare and file legal documents with courts ...

Rolfe & Lobello, P.A.

Legal Secretary

Jacksonville, FL · On-site

$45K/yr

Legal Secretary We are currently seeking a highly organized and detail-oriented individual to join ... smooth operation of our office. Responsibilities: * Assist attorneys with case preparation ...

Rolfe & Lobello, P.A.

Legal Secretary

Jacksonville, FL · On-site

$40K - $55K/yr

Legal Secretary We are currently seeking a highly organized and detail-oriented individual to join ... operation of our office. Responsibilities: Assist attorneys with case preparation, including ...

LLM PAINTING CORP

Secretary

Miami, FL · On-site

$14 - $16/hr

... operations running smoothly. If you thrive in a fast-paced environment and love keeping things ... or secretary role * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) * Strong written ...

Rolfe & Lobello, P.A.

Legal Secretary

Jacksonville, FL · On-site

$40K - $55K/yr

Legal Secretary We are currently seeking a highly organized and detail-oriented individual to join ... smooth operation of our office. Responsibilities: • Assist attorneys with case preparation ...

ROLFE & LOBELLO, P.A.

Legal Secretary

Jacksonville, FL · On-site

$40K - $55K/yr

Legal Secretary We are currently seeking a highly organized and detail-oriented individual to join ... smooth operation of our office. Responsibilities: • Assist attorneys with case preparation ...

LLM PAINTING CORP

Secretary

Miami, FL · On-site

$14 - $16/hr

... operations running smoothly. If you thrive in a fast-paced environment and love keeping things ... or secretary role * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) * Strong written ...

CEI Staffing

Legal Secretary

Tallahassee, FL · On-site

$24.75 - $28.59/hr

... Secretary for a local government office. The successful candidate will provide comprehensive ... operation of daily office functions and case management. Duties * The legal assistant acts as the ...

LLM PAINTING CORP

Secretary

Miami, FL · On-site

$14 - $16/hr

... operations running smoothly. If you thrive in a fast-paced environment and love keeping things ... or secretary role * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) * Strong written ...

One More Child

Secretary

Jacksonville, FL · On-site

Compassion Operations JOB SUMMARY As a Secretary providing first impressions and administrative support at HQ, you will play a crucial role in ensuring the smooth operation of the respective ...

One More Child

Secretary

Jacksonville, FL · On-site

Compassion Operations JOB SUMMARY As a Secretary providing first impressions and administrative support at HQ, you will play a crucial role in ensuring the smooth operation of the respective ...

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What cities in Florida are hiring for Operational Secretary jobs?

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Secretary

Doral, FL • On-site

Calc Engineering LLC
See more jobs at Calc Engineering LLCexternal

Full-time

Re-posted 4 days ago

Job description

Secretary / Office Manager

Calc Engineering LLC | Doral, FL | Full-Time, On-Site (Mon–Fri, 8:00 AM – 5:00 PM)

Position Overview

Calc Engineering is seeking an organized, personable Secretary to support our growing team in Doral, FL. Serving as the backbone of daily office operations, this role combines traditional secretarial support—answering phones, managing correspondence, and providing front-desk coverage—with hands-on project, billing, and administrative support that keeps deliverables, documentation, invoicing, and client communications on track. Mornings center on keeping the office moving; afternoons shift toward the administrative work that ensures projects and paperwork stay on schedule.

This is an ideal opportunity for a candidate who is highly organized, discreet, and comfortable being the first point of contact for clients, vendors, and visitors in a fast-paced engineering environment. It is also a role with meaningful room to grow: a strong performer can advance into an Office Manager position over time, assuming broader operations, vendor, and project-support responsibilities.

Key Responsibilities

Front Desk & Communications

  • Answer and manage incoming phone calls; serve as the first point of contact for clients, contractors, and visitors

  • Serve as the first point of contact for all client questions – project status, scheduling, billing, and payments – routing technical matters to the appropriate engineer

  • Field new leads and route them promptly to the appropriate engineers

  • Communicate with government agencies and municipalities on permitting and project matters

  • Escalate technical questions to the appropriate engineering staff

Project & Document Support

  • Prepare and send project documents and deliverables to clients based on project status

  • Coordinate getting project documents stamped, signed, and delivered

  • Support engineers and project managers with administrative project tasks (proposals, permit submittals, client deliverables)

  • Schedule and coordinate in-person client meetings and site visits

Office & Administrative Operations

  • Generate and send client invoices in QuickBooks based on project milestones and status

  • Record and reconcile incoming client payments in QuickBooks

  • Maintain organized digital and physical filing systems (contracts, project logs, correspondence)

  • Keep the office calendar, scheduling, and general admin running smoothly

Qualifications

Required

  • 2+ years in an administrative, secretarial, or front-office role

  • Strong verbal and written communication skills in English

  • Highly organized, with strong attention to detail and the ability to juggle multiple tasks

  • Proficiency in Microsoft Office (Word, Excel, Outlook); comfortable learning new tools

  • Able to work on-site full-time in Doral, FL (Mon–Fri, 8:00 AM – 5:00 PM)

Preferred

  • QuickBooks knowledge (invoicing, payment recording, basic reconciliation) is a plus

  • Bilingual (English/Spanish)

  • Exposure to engineering, construction, architecture, or permitting environments

  • Familiarity with permit portals, municipal processes, or project documentation