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Credentialing Assistant
Location: Granville Health System, Oxford NC
About Granville Health System:
For over a century, Granville Health System has been at the forefront of quality healthcare. To cater to the evolving needs of its community, Granville Health System has extended its services throughout Granville County, ensuring convenient medical care access for its residents. The Granville Health System main campus can be found at 1010 College Street, Oxford, North Carolina. For more details, visit GHS online at www.ghsHospital.org.
About Oxford, NC
Oxford, NC is a charming and welcoming community that offers a perfect blend of small-town charm and modern convenience, making it an ideal place to live and work. Located just about 30 miles north of Durham and 40 miles from Raleigh. The region enjoys a mild, four-season climate with warm summers, crisp autumns, blooming springs, and gentle winters-perfect for enjoying the area's outdoor activities year-round. With a thriving local economy, excellent healthcare facilities, and a strong sense of community, its historic downtown, scenic parks, and proximity to the Research Triangle ensure a balanced lifestyle with both professional and personal fulfillment.
Position Overview:
Assists the Director, Medical Staff & Administrative Services in coordinating aspects of the GHS Medical Staff Credentialing Program. Work also encompasses a variety of administrative support functions including, but not limited to, answering telephone calls, use of fax machines and computer communications and providing administrative support to the executive leadership team as needed. Creates and maintains credentialing files of GHS Medical Staff. Conducts necessary research to verify the credentials of medical staff applicants, using acceptable and delineated methods. Professional development and maintenance of competencies is expected of this position. Accurately records and transcribes department minutes and ensures timely follow-through when warranted. Utilizes proficiency with Microsoft Office products and database entry/management with meticulous attention to detail. Exhibits a high degree of responsibility with the confidential and sensitive nature of responsibilities.
Position Highlights:

• Retirement Benefits: NC Local Government Pension Plan (5-year vesting period)
• Loan Forgiveness: Eligible employer for Public Service Loan Forgiveness (PSLF)
• Comprehensive Benefits: Medical, dental, vision, life insurance, and various supplemental benefits available

Key Responsibilities:
• Works with the team to establish and complete credentialing files for new appointments and/or re-appointments following a defined outline of standard verifications.
• Conducts necessary research via internet methods and/or other correspondences to verify medical staff credentials.
• Records relevant and delineated documents in a database for each provider.
• Maintains confidentiality of all medical staff records to include electronic and hard copy files.
• Monitors database for pending expirations of licenses, certifications, malpractice insurance, quality metrics, etc.
• Follows up pending expirations with providers, agencies, practice managers, etc. Ensures there are no lapses in needed records.
• Prepares needed documents for appropriate signatures to complete the credentialing/privileging process.
• Generates reports as requested or per policy to communicate specified data from the database.
• Prepares verification letters for other Verification Offices, following established and authorized language.
• Assists in preparing the agenda for Medical Staff Committees and reviews with the Director, Medical Staff & Admin. Services.
• Records and transcribes minutes to Medical Staff Committees as needed.
• Updates the Meditech system with new providers credentialed through the MSS department and when otherwise requested.
• Develops working knowledge of laws and statutes applicable to Medical Staff Credentialing
• Develops familiarity with the content of Medical Staff By-Laws, Rules and Regulations.
• Communicates relevant info to Medical Staff as directed.
• Develops knowledge of standards for Joint Commission, National Committee of Quality Assurance, as well as state and federal regulations pertaining to medical staff credentialing
• Prepares for Joint Commission or other agency review. Assists Director, Medical Staff & Admin. Services in presentation to review panel as directed.
• Collaborates with the Director, Medical Staff & Admin. Services in maintaining tracking tools and record of medical staff quality and educational data (I.e., OPPE, FPPE, CME etc.)
• Assists with Medical Staff Event planning and execution when directed.
• Apprises Director of Medical Staff Services of any identified issues or resource needs.
• Supports Director of Medical Staff Services with all other aspects of the MSS & Administration department, i.e., physician recruitment, orientation, locum scheduling, retention and relations.
• Other related duties as assigned by the Director of Medical Staff Services, Senior Leadership or Medical Staff Leadership.
Qualifications
High School Diploma or GED.
Experience with healthcare credentialing/privileging or Human Resources application processing/verification
Associate's degree in Business Administration preferred
Proficiency with MD-Staff Software and Adobe Acrobat Pro, Microsoft Office Applications preferred.
Apply Today:
If you're a dedicated professional looking for a position with a focus on work-life balance and the opportunity to make a difference, we encourage you to apply for this position with Granville Health System.