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ABOUT MARINHEALTH
Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare's most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital's personalized, caring touch.

MarinHealth is already realizing the benefits of impressive growth and has consistently earned high praise and accolades, including being Named One of the Top 250 Hospitals Nationwide by Healthgrades, receiving a 5-star Ranking for Overall Hospital Quality from the Centers for Medicare and Medicaid Services, and being named the Best Hospital in San Francisco/Marin by Bay Area Parent, among others.

Company:

Marin General Hospital dba MarinHealth Medical Center

Compensation Range:

$33.35 - $50.02

Work Shift:

8 Hour (days) (United States of America)

Scheduled Weekly Hours:

32

Job Description Summary:

The Trauma Registry Specialist is responsible for maintaining and completing current and accurate Trauma Registry (inpatient, outpatient trauma patient) databases, which contain patient-care information from the following phases of care: pre-hospital, emergency room, hospital course, and final outcome. Completed work and decisions made are not reviewed when performed within established departmental guidelines. Work is assigned according to patient census data. Work and decisions are subject to review when guidelines require extension and/or interpretation and when proposed solutions affect the work within the Department. Guidelines include policies, procedures, and precedents of the Department, and MarinHealth Medical Center.

Job Requirements, Prerequisites and Essential Functions:

Job Specifications:

Education:

• High school graduate or equivalent College course work in business, computers, data-entry, or related fields is desirable

Experience:

• 1-2 years' experience in abstracting data from medical records, preferably ED/Trauma related

• Experience in data collection using ICD-10 clinical manager codes preferred

License and Certifications:

• ICD-10 Course Cert within last 5 years

• ATS Trauma Registry

• AIS05/08 or AIS15

Preferred:

CAISS Course Cert

CSTR Course Cert

EPIC and TraumaOne experience

Prerequisite Skills:

• Demonstrated ability to understand medical terminology and the ability to identify and abstract medical data from paper and electronic medical records

• Demonstrated ability to work accurately work accurately under department timelines, exercising good judgement with minimal supervision

• Strong typing and computer skills (data entry/retrieval techniques)

• Demonstrated computer and software troubleshooting skills, including spreadsheets and word processing

• Ability to read and interpret written and transcribed documents in the medical record, and ability to enter complete data into on-line computer system

• Excellent written and verbal communication/interpersonal skills and the ability to deal with individuals of varying comprehension levels

• Must possess tact and diplomacy skills to obtain information from a variety of hospital and public sources

• Demonstrated ability to analyze and interpret data

Primary Customer Served (Age Specific Criteria):

• This position is not a patient care position, and as such, this section does not apply.

Patient Privacy (HIPAA Compliance):

• Employees in this position have access to protected health information. The protected health information a person in this position can access includes demographics, date of service, insurance/billing, medical record summary information, and all other information that may be contained in patient records. This position requires patient health information to perform the functions outlined as part of this position description.

Duties And Responsibilities:

Essential (Not Modifiable)

General

• Commitment to Quality (initiative, judgment, and decision-making)

  • Understands how this position's duties relate to the overall functions of the hospital and to the provision of high-quality service

  • Demonstrates flexibility, adaptability, and professional behavior when faced with changes and challenges

  • Demonstrates the ability to assess a situation, consider alternatives, develop options, and choose an appropriate course of action

  • Seeks guidance and direction as necessary for performance of duties. Assesses appropriate resources prior to making decisions

  • Demonstrates a personal commitment to continuous quality improvements

  • Takes responsibility for ongoing personal development, professional growth, and continuing education

• Customer Relations

  • Demonstrates customer/guest relations skills (such as active listening, paraphrasing, empathy, and positive communication) with internal and external contacts

  • Develops and maintains cooperative working relationships with all members of the department

  • Develops and maintains cooperative working relationships with facility personnel outside of the department

  • Interacts with patients, families, visitors, physicians, and others in a courteous manner

  • Maintains the confidentiality of patient and facility records and information

• Planning and Time Utilization

  • Organizes activities to achieve maximum productivity and efficiency during assigned shift

  • Completes routine and priority tasks within established time frames

  • Demonstrates the ability to recognize and deal with priorities

  • Performs duties in an independent manner with minimal supervision or direction

  • Readily offers to assist others

• Policies and Procedures

  • Demonstrates a thorough understanding of the facility's fire, safety, and disaster procedures, as contained in the applicable facility manuals, and can verbalize/demonstrate role

  • Follows safety procedures, operates equipment, and performs job-related duties in a safe manner which prevents accidents

  • Attends and actively participates in department and facility meetings and classes, including fire, safety, and disaster programs

  • Observes the department dress and grooming code and wears facility identification badge

  • Promptly reports unsafe conditions, and all required repairs or maintenance on equipment, to appropriate staff members

  • Maintains a clean and safe work environment

  • Demonstrates use of correct body mechanics in performing work

• Attendance and Reliability

  • Sick time or personal days off are within Hospital/Department guidelines

  • Provides proper notification of absence or tardiness within time frames

  • Is ready to begin work at start of assigned shift

  • Follows through on work not previously completed and reports incomplete assignments appropriately

  • Attends to personal affairs on own time to avoid disrupting the work schedule

  • Completes time card accurately by the end of the pay period

Specific

• Abstracts data and data input supporting registry concurrency

  • Abstracts data from multiple sources, including the patient medical record, admission logs and nursing records

  • Abstracts from various patient records, required information including treatment during hospitalization, complications and hospital discharge status

  • Inputs into database information on identified hospital course variables and hospital discharge variables

  • Reviews data input to assure accuracy and completeness of Registry records

  • Performs data validation for accuracy and completeness of registry records.

  • Reviews medical record, interprets information, and enters complete and accurate data into on-line computer system

  • Submits requests to Medical Records Dept. for chart retrieval

  • Assists in the management of daily operations of the trauma registry

• Assists with statistical reports in support of Trauma Program Operations and the Trauma Performance Improvement Program

  • In collaboration with the Trauma Specialist, prepares required data for EMS/Trauma Committees for Marin County, State and Regional Trauma Committees

  • Assists Trauma Specialist in preparing reports to support ongoing program planning

  • Provides data input and reports to support and direct the Process Improvement Programs

• Monitors Compliance with Trauma Service standards of Patient Care

  • Audits Trauma Registry in compliance with American College of Surgeon Standards

  • Reports performance improvement issues to Trauma Program Manager/Trauma Director

  • Follows through on research of performance improvement issues identified

Secondary (modifiable)

• All other duties as assigned.

Accommodation:

Qualified applicants with disabilities may request reasonable accommodation during the application process by contacting Human Resources at 415-925-7040 or TalentAcquisition@mymarinhealth.org.

C.A.R.E.S. Standards:

MarinHealth seeks candidates ready to model our C.A.R.E.S. standards-Communication, Accountability, Respect, Excellence, Safety-which foster a healing, trust-based environment for patients and colleagues.

Health & Immunizations:

To protect employees, patients, and our community, MarinHealth requires measles, mumps, varicella, and annual influenza immunizations as a condition of employment (and annually thereafter). COVID-19 vaccination/booster remains strongly recommended. Medical or religious exemptions will be considered consistent with applicable law.

Compensation:

The posted pay range complies with applicable law and reflects what we reasonably expect to pay for this role. Individual pay is set by skills, experience, qualifications, and internal/market equity, consistent with MarinHealth's compensation philosophy. Positions covered by collective bargaining agreements are governed by those agreements.

Equal Employment:

All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sexual orientation, gender identity, protected veteran status or disability status, and any other classifications protected by federal, state, and local laws.