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Oil Gas Document Control Management Jobs in Iowa

Honeywell

Industrial Project Engineer II

Des Moines, IA · On-site

... control systems for compressors, steam turbines, and gas turbines across the Oil & Gas, LNG, and ... Change Management: Maintain and update engineering documents throughout the project lifecycle to ...

Loenbro

Project Controls Engineer

Cedar Rapids, IA · On-site

Our market spans multiple industries, including mission-critical infrastructure, oil & gas ... Position Summary The Project Controls Engineer supports the Project Controls and Project Management ...

Loenbro

Project Controls Engineer

Cedar Rapids, IA · On-site

Our market spans multiple industries, including mission-critical infrastructure, oil & gas ... Position Summary The Project Controls Engineer supports the Project Controls and Project Management ...

Primrose Oil Company, Inc.

Be Seen First

Independent Factory Sales Representative

Marshalltown, IA · On-site

As a Primrose IC, you operate as an entrepreneur, creating your own customer base, managing your ... Oil & Gas and Trucking. Primrose offers products to all 50 states in the United States (US)

SGS

Ex-Certified Inspector

Des Moines, IA · On-site

$50 - $60/hr

Prepare detailed inspection reports and maintain compliance documentation. * Support audits ... Experience in oil & gas, petrochemical, or chemical manufacturing environments. * Ability to read ...

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Oil Gas Document Control Management information

What is the difference between Oil Gas Document Control Management vs Oil Gas Document Coordinator?

AspectOil Gas Document Control ManagementOil Gas Document Coordinator
ResponsibilitiesOversees document control processes, manages document systems, ensures compliance, and maintains document integrity.Assists in document organization, updates records, and supports document distribution under supervision.
CredentialsTypically requires experience in document management, certifications like ISO 9001, and familiarity with document control software.Often requires basic administrative skills, familiarity with document systems, and relevant industry knowledge.
Work EnvironmentOffice-based, often in oil and gas project sites or corporate offices.Office setting with site visits; supports project teams and document workflows.

Oil Gas Document Control Management involves overseeing the entire document control system, ensuring compliance and accuracy, while Oil Gas Document Coordinator provides support in document organization and distribution. Both roles are essential but differ in scope and responsibility.

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Oil Gas Document Control Management jobs near you
Infographic showing various Oil Gas Document Control Management job openings in Iowa as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 17% Part Time, and 2% Contract. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution.

Document Management Associate

North Liberty, IA • On-site

GreenState Credit Union
501 - 1,000 employees

8.5

Company rating: 8.5 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Good employer

Learn more about GreenState Credit Unionexternal

$23.61 - $27.60/hr

Full-time

Posted 8 days ago

Job description

Position Summary
The Document Management Associate supports the administration of the document management system (DMS) and coordinates document workflows to ensure required reviews and approvals are completed by designated stakeholders and that documents are maintained in accordance with established standards. The role partners with internal stakeholders to maintain organized records, support compliance efforts, and contribute to consistent content practices.
GREENSTATE CULTURE:
At GreenState, our purpose is to create lasting value for our members, our communities, and one another. We empower our teams to create opportunities that strengthen financial well-being, transform lives, and enhance the vitality of the communities we serve. We know our success-now and in the future-is deeply rooted in fostering an engaging, diverse, and inclusive workplace where everyone knows they matter, their work makes an impact, and their everyday commitment to living our values is what brings our mission to life.
Pay range for this hourly position is $23.61 - $27.60/hr with a progressive benefits package.
Essential Duties and Responsibilities
  1. Adheres to the Credit Union's core values and Service Standards in conducting GreenState's mission and vision.
  2. Demonstrates a positive member service (internal and external) focus at all times.
  3. Demonstrates teamwork in all interactions with coworkers and in the completion of all duties and responsibilities.
  4. Ensures confidentiality of member information.
  5. Supports a diverse and inclusive work environment.
  6. Document Management & Workflow Administration
    • Assist with administration of the organization's document management system (DMS), ensuring system integrity, availability, and role-based access controls.
    • Monitor document workflow queues and help advance documents through defined review and approval stages.
    • Assist with document lifecycle activities, including intake, review, approval, publication, revision control, and archival.
    • Ensure only current, approved versions of documents are accessible and obsolete content is appropriately retired.
  7. Workflow Coordination & Stakeholder Management
    • Coordinate cross-functional review and approval processes with business stakeholders.
    • Act as a point of contact for coordinating document routing, status visibility, and process related inquiries.
    • Partner with business owners to ensure timely completion of document reviews and approvals.
    • Provide guidance and support on document standards, submission requirements, and workflow processes.
  8. Audit, Compliance & Reporting
    • Maintain accurate audit trails and documentation to support compliance and record retention requirements.
    • Support internal and external audits by preparing documentation and ensuring traceability of document activity and approvals.
    • Track and provide updates on document status, turnaround times, and workflow bottlenecks.
    • Identify, troubleshoot, and escalate process issues, and escalate complex issues, delays, or exceptions within the document lifecycle.
  9. Content Governance & Continuous Improvement
    • Support enterprise content governance practices, ensuring consistency, accuracy, and accountability across content.
    • Partner with stakeholders to execute ongoing review and audit processes.
    • Partner with stakeholders to execute ongoing document and content reviews, audits, remediation efforts, and periodic refresh activities to ensure information remains accurate, relevant, and accessible.
    • Follow and reinforce document control standards, including naming conventions, metadata, version control, and classification.
    • Identify and suggest process improvements to enhance workflow efficiency, accuracy, and compliance.
    • Escalate system issues and enhancement opportunities to system owners or IT partners as appropriate.
    • Perform other duties and special projects as assigned.

Job Requirements/Expectations
  1. High School Diploma or GED
  2. 2-4 years of relevant experience
  3. Experience working with document management systems (DMS) or similar content management platforms.
  4. Working knowledge of document control practices, including version control and record retention.
  5. Ability to coordinate document workflows and collaborate effectively with cross-functional stakeholders.
  6. Strong attention to detail with demonstrated organizational and problem-solving skills.
  7. Effective written and verbal communication skills.
  8. Experience supporting audit, compliance, or documentation processes.
  9. Ability to apply established document standards, metadata requirements, and workflow procedures.
  10. Ability to identify issues and recommend process improvements.

Reporting Relationship
This position reports to the Manager Internal Communications.
Supervisory Responsibilities
This position is not responsible for the supervision of others.
Equal Opportunity Employment Statement
GreenState Credit Union is an EEO/AA Employer. We strongly encourage all individuals to apply for openings with the credit union.
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