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Office Support Associate Jobs in Illinois (NOW HIRING)

Pearle Vision

Customer Care - Office Support

Skokie, IL · On-site

$17 - $21.75/hr

A fast-paced and incredibly rewarding environment that thrives off of fostering professional and sociable business relationships with other associates, patients and doctors. Our inclusive, tight-knit ...

State of Illinois

OFFICE ASSOCIATE

Chicago, IL · On-site

$49K - $65K/yr

OFFICE ASSOCIATE - 30015 Skill Option: General/Multiple Areas Bilingual Option: Salary: Anticipated ... Whether you're helping to improve schools, protect our natural resources, or support families in ...

State of Illinois

OFFICE ASSOCIATE

Melrose Park, IL · On-site

$49K - $65K/yr

OFFICE ASSOCIATE - 30015 Skill Option: General/Multiple Areas Bilingual Option: Spanish Salary ... Whether you're helping to improve schools, protect our natural resources, or support families in ...

State of Illinois

OFFICE ASSOCIATE

Chicago, IL · On-site

$49K - $65K/yr

OFFICE ASSOCIATE - 30015 Skill Option: General/Multiple Areas Bilingual Option: Spanish Salary ... Whether you're helping to improve schools, protect our natural resources, or support families in ...

State of Illinois

OFFICE ASSOCIATE SS

Chicago, IL · On-site

$4.1K/mo

OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Bilingual Option: Spanish Salary: Anticipated ... Whether you're helping to improve schools, protect our natural resources, or support families in ...

State of Illinois

OFFICE ASSOCIATE SS

Chicago, IL · On-site

$4.1K/mo

OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Bilingual Option: Spanish Salary: Anticipated ... Whether you're helping to improve schools, protect our natural resources, or support families in ...

State of Illinois

OFFICE ASSOCIATE SS

Chicago, IL · On-site

$4.1K/mo

OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Bilingual Option: Spanish Salary: Anticipated ... Whether you're helping to improve schools, protect our natural resources, or support families in ...

State of Illinois

OFFICE ASSOCIATE

Chicago, IL · On-site

$49K - $65K/yr

OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated ... Whether you're helping to improve schools, protect our natural resources, or support families in ...

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Showing results 21-40

All JobsOffice Support Associate JobsOffice Support Associate Jobs in Illinois

Office Support Associate information

See Illinois salary details

$12

$19

$25

How much do office support associate jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for office support associate in Illinois is $19.46, according to ZipRecruiter salary data. Most workers in this role earn between $17.26 and $21.73 per hour, depending on experience, location, and employer.

What is the difference between Office Support Associate vs Administrative Assistant?

AspectOffice Support AssociateAdministrative Assistant
CredentialsHigh school diploma or equivalent; certifications optionalHigh school diploma; some roles prefer certifications or relevant experience
Work EnvironmentOffice settings, retail, healthcare, or educational institutionsCorporate offices, government agencies, non-profits
Job ResponsibilitiesData entry, filing, answering phones, basic clerical tasksScheduling, correspondence, document preparation, meeting coordination
Industry UsageCommon in various industries for entry-level support rolesWidely used in administrative and executive support positions

While both roles involve clerical tasks, an Office Support Associate typically handles basic administrative duties in diverse settings, whereas an Administrative Assistant often performs more complex tasks like scheduling and correspondence, usually in corporate or professional environments.

What does an Office Support Associate do?

An Office Support Associate provides administrative assistance in an office setting by handling tasks such as answering phones, managing schedules, organizing files, and supporting daily operations. They often use office software like Microsoft Office and may perform data entry, customer service, and basic clerical duties to ensure smooth office functioning.

What cities in Illinois are hiring for Office Support Associate jobs?

Cities in Illinois with the most Office Support Associate job openings:

Infographic showing various Office Support Associate job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, and 4% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $40,477 per year, or $19.5 per hour.

Executive Office Support Liaison

City Colleges of Chicago

Chicago, IL • On-site

Full-time

Medical, Retirement, PTO

Posted 15 days ago

City Colleges Of Chicago rating

7.8

Company rating: 7.8 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

236th of 629 rated colleges and universities

Job description

EXECUTIVE OFFICE SUPPORT LIAISON
MALCOLM X COLLEGE
Malcolm X College is currently seeking an Executive Office Support Liaison. The Executive Office Support Liaison performs responsible administrative support of a confidential and sensitive nature for executive-level administrators, including but not limited to an Officer of the District (OD), college President, or Vice-President.
Working in a fast-paced, highly energized work environment, the position provides executive-level assistance to an Executive/OD by performing administrative duties and handling sensitive information with a high level of confidentiality and integrity. The Executive Office Support Liaison interacts with administrators, staff, community representatives, public officials, and other individuals with a high level of professionalism. Performs related duties as required.
The President's primary responsibility is to provide the vision for the College and continuous leadership and direction for the planning and operation of all aspects of the College's programs and services in conformity with City Colleges of Chicago Board policies, ICCB and IBHE rules and regulations, and State law. The Office of the President is also responsible for developing, maintaining, and evaluating the academic programs and student services of the College and creating a climate that enhances student learning, stimulates creative approaches to teaching and learning, and motivates both staff and students to optimum achievement through reinvention.
The mission of Malcolm X College is to provide accessible liberal arts and health-focused education that fosters personal and professional achievement. To fulfill this mission, we focus on the following core values: accountability, community, diversity, empowerment, learning, and respect.
ESSENTIAL DUTIES
  • Provides responsible administrative support and performs office manager functions as directed for the Office of an Executive/OD. Acts as backup for the Executive Office Manager as directed.
  • Provides front desk coverage in the Office of an Executive/OD. Responds to inquiries and requests for information from visitors and directs to appropriate personnel.
  • Responds to inquiries received either in-person, by phone, or by email. Exercises discretion and good judgment in responding and problem-solving. Consults with appropriate staff as needed.
  • Greets and announces visitors arriving at the Office of the Executive/OD for scheduled meetings or appointments.
  • Answers and directs telephone calls, provides general information, takes messages, and routes callers to appropriate staff. Retrieves messages left on voice mail and directs to proper staff.
  • Assists in managing supervisor's calendar as needed; schedules meetings and events; and informs supervisor of daily appointment schedule and commitments.
  • Prepares and types correspondence for internal and external constituents; copies and distributes documents; maintains spreadsheets and databases. Maintains confidential files, records, and other sensitive information.
  • Provides planning and coordinator support for meetings and events including, but not limited to, executive tours, stakeholder visits, faculty/staff appreciation receptions. Schedules rooms, arranges for audio and visual technical support, prepares and distributes materials, orders food/beverages; and tracks attendance.
  • Handles incoming and outgoing office mail; opens mail and directs to appropriate staff; and processes outgoing mail. Receives and logs incoming signature requests while keeping an accurate filing system of returned items.
  • Performs basic research, compiles data from various sources, and prepares summary reports as requested.
  • Requests and relays information to college administrators and staff as directed.
  • Prepares purchase requisitions to order supplies and equipment. Reviews invoices and purchase orders for correct charges and verifies delivery of ordered items.
  • May contribute to the preparation of information and documents for use in collective bargaining agreement negotiations and other labor relations matters.
  • May serve on committees as assigned.
  • May maintain and update business reports to include procurement and requisition reports; budgets and cost reports; event expense reports; and other management reports.
  • Manages or assists with special projects as needed.
  • Performs related duties as required.

QUALIFICATIONS
  • Associate's degree from an accredited college. Bachelor's degree or higher preferred
  • Three years of experience in an administrative support capacity
  • Previous experience supporting executive functions strongly preferred
  • A combination of education and experience may be taken into consideration provided the minimum degree requirement is met
  • Must be proficient in the use of Outlook and Microsoft Office (Word, Excel, PowerPoint)
  • Knowledge of general office procedures and practices
  • Excellent interpersonal, written and verbal communication skills
  • Ability to compose correspondence
  • Strong organizational and time management skills
  • Evidence of excellent customer service skills
  • Ability to communicate clearly and interact with others respectfully
  • Ability to exercise discretion and good judgement
  • Ability to work within a culturally diverse environment
  • Ability to work independently and meet deadlines while pro-actively managing multiple tasks and changing priorities
  • English and Spanish bilingual preferred

Salary Range: $49,561 - $54,000
Offered salary will be determined by the applicant's education, knowledge, skills and abilities, as well as other factors such as internal equity.
Benefits information is found at https://www.ccc.edu/departments/Benefits/
WE OFFER: Excellent health benefits at a low cost; Investment plans 403(b) & 457(b); SURS Retirement Plan; Generous vacation, holidays, personal and sick days; Tuition Reimbursement. For a more detailed overview of benefits please visit our benefits page.
MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities.
Chicago residency is required for all full-time employees within 6 months of hire.
We are an equal opportunity and affirmative action employer.
Thank you for your interest in City Colleges of Chicago!

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