Office Position Jobs in Augusta, GA (NOW HIRING)

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About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .
Location
Augusta University
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904
College/Department Information
Located conveniently in Augusta's downtown medical community, Georgia War Veterans Nursing Home provides continuous professional nursing care to veterans of Georgia who have served in the armed forces during war times. The home is owned and funded by the Georgia Department of Veterans Service and operated through an interagency agreement with Augusta University. Through this association, Georgia War Veterans Nursing Home is considered a leader in the area of geriatric educational training for Augusta University.
Job Summary
The Office Specialist plays a vital role in assisting Georgia War Veterans Nursing Home (GWVNH) to effectively mitigate a number of financial risks and ensure compliance with various Augusta University, GWVNH, and Department of Veterans Service Policies. The duties include but are not limited to: coordinating, completing and/or processing all nursing home purchasing requests into computer based purchasing system, maintaining purchasing logs and reports, maintaining accurate department files, balancing and reconciling donated funds account, purchasing card (P-card) compliance and reconciliation, compiles various reports/correspondence/forms, and other duties as assigned. This includes working with Administration, Social Work, Nursing, HIMS, Maintenance, Environmental Services, and Resident Families regarding resident inventory on a regular basis. The Office Specialist is responsible for the effective, thorough communication with all Department Heads regarding equipment, inventory, and P-Card compliance. The Office Specialist also provides back-up for the other Business Services positions.
Responsibilities
The duties include, but are not limited:
PURCHASING: Coordinating, completing, and processing all nursing home purchasing requests into PeopleSoft and HealtheShop in accordance with policy and procedures, comparing with previous approved documentation and prioritizing incoming requests. Includes all necessary information on documents and brings to the attention of the Director of Business Services any delinquent information. Receives all incoming supplies and equipment orders; checks condition and for possible discrepancies; stores/distributes items; prepares receiving documents indicating quality, quantity, and description.
Serves as liaison to vendors, purchasing department, and accounts payable.
P-CARD: P-Card Reconciler: Reviews bank statements for accuracy; works with cardholders for receipts, paperwork, and signatures; coordinates sign off with Director of Business Services and Executive Director; and allocates all P-card purchases, etc. in Works.
ASSISTS DIRECTOR OF BUSINESS SERVICES: Assists Director of Business Services with assigned projects and other duties as assigned. Serves as back up for other Business Office positions and perform other related duties as assigned.
TRAINING: Responsible for training Business Office staff in all aspects of the duties performed in processing purchasing requests and P-card transactions, monitors performance during training.
Cross-trained and serves as back up to Office Specialist and other Business Office positions as required; including but not limited to regular coverage of reception duties, copying and filing, parking decals and hang tags, expense spreadsheet(s) and tracking, resident accounts, and resident billing.
MONTHLY NEWSLETTER : Assists with the design, creation, editing and publishing of the monthly newsletter as needed
DEPARTMENT FILES: Maintains departmental files by sorting, filing materials alphabetically, numerically, and chronologically by department.
OFFICE SUPPLIES: Monitors and orders business office supplies as needed.
OTHER: Perform other related duties as assigned.
Required Qualifications
Associate degree from an accredited college or university in a related field.
OR
High school diploma, GED, or equivalent from a recognized state or federal accrediting organization with a minimum of three years of progressively responsible office support experience.
Preferred Qualifications
Associate degree from an accredited college or university
Preferred Experience
Five or more years of experience
Knowledge, Skills, & Abilities
KNOWLEDGE
Proficient in Microsoft Office and other computer software/databases
SKILLS
Previous experience in accounting, bookkeeping, or accounts payable position
Excellent interpersonal, verbal, and written communication skills
Strong organizational skills
ABILITIES
Ability to maintain confidentiality and protect the privacy of residents and staff
Ability to multi-task and knowledge of modern office equipment
Strong personal initiative, flexibility and ability to work independently
Shift/Salary/Benefits
Shift: Days/M-F
Pay Band: B3
Salary: Minimum: $16.54/hour
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 02/13/2026 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
In conjunction with an offer of employment, selected candidate(s) will be required to successfully complete Augusta University's Criminal Background Check process. In addition, candidates selected for any position within Georgia War Veteran's Nursing Home (GWVNH) will be required to successfully complete the Georgia Long-term Care (GCHEXS) Background Check process. For specific positions, selected candidate(s) may also be required to successfully complete supplementary pre-employment onboarding requirements such as: a physical, drug screening and/or credit check.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365