ZipRecruiter

Log In

1

Office Operations Associate Jobs in Maine (NOW HIRING)

MedRhythms

Operations Associate

Portland, ME

Position Overview The Operations Associate supports patients, healthcare providers, and internal ... Proficiency in Google Suite or Microsoft office; experience with CRM systems (e.g., Salesforce) a ...

MedRhythms

Operations Associate

Portland, ME · On-site

Position Overview The Operations Associate supports patients, healthcare providers, and internal ... Proficiency in Google Suite or Microsoft office; experience with CRM systems (e.g., Salesforce) a ...

Crateandbarrel

Operations Associate, C&B

Kittery, ME · On-site

As a C&B Operations Associate, you will play a vital role in maintaining an efficient stockroom and ... General office equipment, including computer and printer, Point of Sale (POS) system, AS400 system ...

Unitil

Operations Services Associate

Portland, ME · On-site

Maintenance and assistance with all office equipment, ordering of supplies and catering. 10% ... Associates degree in Business, Accounting or equivalent work experience * 2-3 years of similar ...

next page

Showing results 1-20

All JobsOffice Operations Associate JobsOffice Operations Associate Jobs in Maine

Office Operations Associate information

What is an office operations associate?

Office Operations Associates are professionals responsible for ensuring the smooth and efficient functioning of an office environment. Their duties typically include administrative support, managing office supplies, coordinating meetings, handling correspondence, and assisting with facility management. They act as a point of contact for staff and visitors, help maintain office organization, and support various operational tasks to improve workplace productivity. Their role is essential in creating a well-organized and productive work environment.

What are the key skills and qualifications needed to thrive as an office operations associate?

To thrive as an Office Operations Associate, you need organization skills, attention to detail, and a solid understanding of office procedures, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and basic office equipment is typically required. Strong communication, time management, and problem-solving abilities help individuals excel in coordinating tasks and supporting team efficiency. These skills ensure smooth daily operations, effective support for staff, and a well-managed office environment.

What are some common challenges faced by office operations associates and how can they be managed effectively?

Office Operations Associates often handle a wide range of tasks, from managing supplies and coordinating schedules to supporting team logistics. A common challenge is prioritizing urgent requests while maintaining routine operations. Effective time management, clear communication, and proactive problem-solving are key to staying organized. Building strong relationships with team members and being adaptable to shifting needs can also help ensure smooth office functioning.

What is the difference between Office Operations Associate vs Administrative Assistant?

AspectOffice Operations AssociateAdministrative Assistant
Primary FocusManaging office processes, logistics, and operational workflowsProviding administrative support, scheduling, and correspondence
Required SkillsOrganizational skills, process management, basic tech proficiencyCommunication, scheduling, document handling
Work EnvironmentOffice settings, often involved in cross-departmental tasksFront desk, executive offices, general administrative roles
Common EmployersCorporations, startups, non-profitsBusinesses, government agencies, educational institutions

The Office Operations Associate typically handles office logistics and process management, focusing on operational efficiency. In contrast, the Administrative Assistant primarily provides clerical support and handles communication tasks. Both roles are essential in maintaining smooth office functions but differ in scope and responsibilities.

What are the most commonly searched types of Office Operations jobs in Maine?

The most popular types of Office Operations jobs in Maine are:

What cities in Maine are hiring for Office Operations Associate jobs?

Cities in Maine with the most Office Operations Associate job openings:

Office Operations Associate jobs near you
Infographic showing various Office Operations Associate job openings in Maine as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 12% Part Time, 4% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Operations Associate

Portland, ME

MedRhythms
Biotechnology Research and Development • 11 - 50 employees
Learn more about MedRhythmsexternal

Full-time

Medical, Life, PTO

Re-posted 9 days ago

Job description

NOTICE 

Please be aware that individuals have been receiving fraudulent interview and job offers from perpetrators seeking to acquire personal information. If you are asked to provide personal or financial information, pay a fee to apply for a position, accept an offer via email, text, or other messaging system, or if you are suspicious for other reasons that fraudulent activity may have occurred during your recruiting process, then please contact us directly at [email protected]. MedRhythms will never ask for sensitive information before a candidate accepts an offer, we do not request a fee for applying to a job, we will not text you, and we will never conduct interviews via messaging systems. 

Company Overview

MedRhythms is pioneering the development of next-generation neurotherapeutics designed to improve walking, mobility, and related functional outcomes via a proprietary, patented technology platform. Our mission is to help patients regain their mobility, by expanding access to patient-centered, world-class medical devices.

Our groundbreaking technology uses sensors, software, and music to deliver evidence-based interventions to improve walking. At its core is a cutting-edge treatment mechanism based on the latest neuroscience research in music: rhythm can be used clinically to directly target the human motor system and improve functional outcomes in walking. It's our mission to see these outcomes realized for the millions of people worldwide who struggle with walking impairments, in conditions including stroke, Parkinson's disease, and multiple sclerosis. In late 2023, MedRhythms launched InTandem, an FDA-authorized, prescription-only, home-use device intended to improve walking in adults with chronic stroke, and secured a new unique HCPCS reimbursement code in 2024. In early 2025, MOVIVE, our second FDA-authorized, prescription-only device was released to support gait rehabilitation and motor function for people living with Parkinson's disease. 

We are committed to developing evidence-based treatments, and have conducted clinical trials with leading research institutions across the U.S., including Johns Hopkins, Boston University, Mount Sinai, Cleveland Clinic, and Spaulding Rehabilitation. 

Cultural Pillars that drive us and our success: 
We are committed to People First
We are committed to Excellence Always
We are committed to being Action Focused

At MedRhythms, we value the passion and diversity that people bring with them everyday. It is crucial to our culture when it comes to building a successful and innovative team. If you are unsure whether your experience is a perfect fit for the position you are interested in, we encourage you to apply.

Position Overview 

The Operations Associate supports patients, healthcare providers, and internal teams in coordinating prescription services from enrollment through fulfillment. This role ensures documentation is complete and accurate, facilitates communication to obtain required information, and helps maintain timely prescription processing. The ideal candidate is detail-oriented, organized, and committed to delivering a positive patient and provider experience while adhering to privacy and compliance standards.

Responsibilities
  • Case manage prescriptions from intake to completion, monitoring missing information and screening for completeness and quality on all documentation
  • Review assigned forms and documents for required information; flag missing or incomplete items.
  • Contact healthcare provider offices via fax, email, and phone to request missing documentation or information.
  • Record all outreach attempts, and communications in the Company's CRM (Salesforce).
  • Enter information provided on patient enrollment forms and other documents into the company's CRM (Salesforce).
  • Upload, categorize, and/or save digital files according to Company procedures.
  • Prepare and send routine communications, using approved templates when applicable.
  • Communicate professionally and in compliance with Company privacy standards and applicable regulations.
  • Complete ad-hoc projects as needed, which could include drafting communications, synthesizing data, or preparing other resources for internal communications and/or partner relationships
We're looking for you to bring
  • Strong organizational and problem-solving skills with attention to detail
  • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
  • Strong written and verbal communication skills
  • Proficiency in Google Suite or Microsoft office; experience with CRM systems (e.g., Salesforce) a plus.
  • Ability to handle sensitive information with discretion and professionalism
  • Ability to learn quickly and adapt to the constantly shifting healthcare landscape
Helpful experiences and skills (if you don't have them, it's not a dealbreaker)
  • Experience in the healthcare or pharmaceutical industry, with knowledge of regulatory requirements and compliance standards.
  • Experience with customer service software (e.g., Zendesk, Salesforce)
  • Familiarity with digital therapeutics or medical devices. 
  • Experience working in a startup or fast-paced environment, with the ability to adapt to change and navigate ambiguity.
What we can offer you
  • Meaningful, purpose driven work on a life-changing product
  • Opportunity for growth across various functions
  • Collaborative, supportive, smart and fun team
  • Generous paid time off: vacation, sick and volunteer time off
  • Downtown Portland, Maine office: Inviting office in the heart of the Old Port
$0 - $0 one-time
Compensation will be in alignment with market data, commensurate with experience, skills and qualifications, and a combination of salary and bonus potential. 
We are an equal opportunity employer and welcome people of diverse backgrounds, experiences, abilities, and perspectives. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the talent selection process, please reach out to [email protected]
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
apply for this job

Apply