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Office Assistant Reception Jobs in Tennessee (NOW HIRING)

One GI, LLC

Medical Office Assistant

Murfreesboro, TN · On-site

$33K - $40K/yr

Medical Office Assistant Location: 1115 Dow Street, Suite B, Murfreesboro, TN Employment Type ... Maintain an organized and professional front desk and reception area. * Travel to other clinic ...

One GI

Medical Office Assistant

Germantown, TN · On-site

$32K - $39K/yr

... Office Assistant in our clinic located at 1324 Wolf Park Dr. Germantown, TN ! Must have previous ... Maintain the front desk and reception areas. The Must Haves * High School Diploma or equivalent ...

One GI, LLC

Medical Office Assistant

Germantown, TN

$32K - $39K/yr

... Office Assistant in our clinic located at 1324 Wolf Park Dr. Germantown, TN ! Must have previous ... Maintain the front desk and reception areas. The Must Haves * High School Diploma or equivalent ...

RemX

Office Clerk

Louisville, TN · On-site

$15 - $16/hr

Handle incoming and outgoing mail efficiently * Assist with reception duties and greet visitors ... office administration

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Office Assistant Reception information

What is an office assistant receptionist?

Office assistant receptionists are administrative professionals who manage front desk operations and provide support to staff and visitors. Their duties typically include answering phones, greeting guests, handling mail, scheduling appointments, and performing various clerical tasks. They play a key role in ensuring smooth office operations and maintaining a professional environment. Strong communication and organizational skills are essential for this role.

What are the key skills and qualifications needed to thrive as an office assistant receptionist, and why are they important?

To thrive as an Office Assistant Receptionist, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, usually supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, multi-line phone systems, and scheduling tools is typically required. Excellent interpersonal skills, professionalism, and the ability to multitask help someone stand out in this front-facing role. These skills are critical for maintaining efficient office operations, creating positive first impressions, and supporting both staff and visitors effectively.

What are some typical challenges faced by office assistant receptionists, and how can they be managed effectively?

Office Assistant Receptionists often juggle multiple tasks simultaneously, such as answering phones, greeting visitors, and managing schedules. A common challenge is prioritizing urgent requests without compromising ongoing responsibilities. Effective time management, clear communication with colleagues, and utilizing organizational tools like digital calendars can help manage these challenges. Additionally, maintaining a calm and courteous demeanor under pressure is crucial for creating a welcoming environment and ensuring smooth office operations.

What is the difference between Office Assistant Reception vs Office Clerk?

AspectOffice Assistant ReceptionOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront office, reception areaOffice setting, various departments
Required SkillsCommunication, customer service, organizationAdministrative skills, attention to detail
Common CertificationsNone required, but customer service or reception training helpfulNone required, administrative training beneficial

While both roles support office operations, the Office Assistant Reception primarily manages front desk duties and guest interactions, whereas the Office Clerk handles broader administrative tasks within the office. Both positions require strong organizational skills, but their focus areas differ based on their work environment and responsibilities.

Is an office assistant reception the same as a receptionist?

An office assistant reception is a role that typically involves greeting visitors, answering phones, and performing administrative tasks at the front desk. A receptionist is a specific job title focused on these front-desk duties, and the terms are often used interchangeably, though some organizations may differentiate based on scope or responsibilities.

Which office assistant reception job pays the most?

The highest-paying office assistant reception roles typically offer salaries ranging from $35,000 to $50,000 annually, often in larger organizations or corporate environments. Factors such as experience, location, and additional skills like proficiency in office software can influence compensation levels.

What are the most commonly searched types of Office Reception jobs in Tennessee?

The most popular types of Office Reception jobs in Tennessee are:

What cities in Tennessee are hiring for Office Assistant Reception jobs?

Cities in Tennessee with the most Office Assistant Reception job openings:

Office Assistant Reception jobs near you
Infographic showing various Office Assistant Reception job openings in Tennessee as of August 2026, with employment types broken down into 1% As Needed, 89% Full Time, 8% Part Time, and 2% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution.

Office Assistant

Chaliff & Associates Certified Public Accountants

Memphis, TN

$15 - $18/hr

Full-time, Part-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 10 days ago

Job description

Office Assistant – Full or Part-Time

(Not Remote)

Position Overview

Chaliff + Associates is seeking a dependable, organized, and detail-oriented Office Assistant to support the daily operations of our CPA firm. The ideal candidate will provide administrative support, deliver excellent client service, and help maintain an efficient and professional office environment. This role requires strong organizational skills, the ability to manage multiple tasks, and a commitment to maintaining confidentiality.

Key Responsibilities

  • Greet clients and visitors in a professional and friendly manner.
  • Answer and direct incoming phone calls and respond to emails.
  • Schedule appointments and manage calendars for firm staff.
  • Prepare, organize, scan, and file client documents, both electronically and in paper files.
  • Maintain accurate client records and update information in firm software.
  • Receive, sort, and distribute incoming mail and prepare outgoing mail and packages.
  • Order and maintain office supplies and coordinate office equipment maintenance.
  • Assist with data entry, and other administrative tasks as assigned.
  • Ensure the reception and common areas remain organized and professional.
  • Handle confidential financial and client information with discretion.

Qualifications

  • High school diploma or equivalent required; associate degree preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Experience with document management or accounting software is a plus.
  • Excellent written and verbal communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to prioritize tasks and meet deadlines.
  • Professional demeanor and excellent customer service skills.
  • Ability to work independently and as part of a team.

Preferred Skills

  • Strong proofreading and data entry skills.
  • Ability to maintain strict confidentiality.
  • Proactive and deadline-driven
  • Strong problem-solving skills
  • Ability to communicate clearly with both clients and vendors
  • Highly organized with the ability to manage competing priorities

Physical Requirements

  • Ability to sit, stand, and use a computer for extended periods.
  • Occasionally lift and carry office supplies or files weighing up to 55 pounds.

Benefits

  • $15 - $18 an hour (commensurate with experience and credentials)
  • Paid time off and holidays (full-time only)
  • Health, dental, and vision insurance (full-time only)
  • Retirement plan with employer contribution
  • Professional development and training opportunities
  • Supportive and collaborative work environment

About Us:

Chaliff + Associates is a locally owned Small Business CPA firm with entrepreneurial CPAs and trusted advisors. Our management team has extensive leadership experience in a variety of industries and is extremely passionate about helping small business owners achieve their financial goals and objectives. At Chaliff + Associates, we value the diversity of perspectives that result from a variety of life experiences: ethnicities, ages, sexual orientations, genders, and other factors. Ours is a winning culture where we work together as a team with a clear focus on common goals and where team members can grow, develop and contribute to their fullest.


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