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Office Assistant Reception Jobs in California (NOW HIRING)

Disabled American Veterans

Office Assistant

Los Angeles, CA · On-site

$18 - $26.30/hr

Office Assistant Reports To: NSO Supervisor Salary Grade: ý Grade 8 ($16.93 - $26.30/hour) Type of ... Provide front desk and reception support, including greeting visitors and answering calls * Respond ...

Disabled American Veterans

Office Assistant

Los Angeles, CA · On-site

$16.93 - $26.30/hr

Office Assistant Reports To: NSO Supervisor Salary Grade: ý Grade 8 ($16.93 - $26.30/hour) Type of ... Provide front desk and reception support, including greeting visitors and answering calls * Respond ...

Peregrine Team

Front Office Assistant

Irvine, CA · On-site

$17 - $22.25/hr

Front Office Assistant Peregrine Team is hiring a Front Office Assistant in Irvine, CA. This ... Perform patient check-in and front desk reception duties * Verify patient insurance eligibility and ...

Peregrine Team

Front Office Assistant

Irvine, CA · On-site

$25 - $26/hr

Peregrine Team is hiring a Front Office Assistant in Irvine, CA . This position is a full-time, ... Perform patient check-in and front desk reception duties * Verify patient insurance eligibility and ...

City of Palmdale

Office Assistant I/II

Palmdale, CA · On-site

$47K - $66K/yr

The Office Assistant I, II performs a wide variety of general clerical duties related to filing, reception, form processing, record maintenance, mail, typing and data entry; obtains and compares ...

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All JobsOffice Reception JobsOffice Assistant Reception JobsOffice Assistant Reception Jobs in California

Office Assistant Reception information

What is an office assistant receptionist?

Office assistant receptionists are administrative professionals who manage front desk operations and provide support to staff and visitors. Their duties typically include answering phones, greeting guests, handling mail, scheduling appointments, and performing various clerical tasks. They play a key role in ensuring smooth office operations and maintaining a professional environment. Strong communication and organizational skills are essential for this role.

What are the key skills and qualifications needed to thrive as an office assistant receptionist, and why are they important?

To thrive as an Office Assistant Receptionist, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, usually supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, multi-line phone systems, and scheduling tools is typically required. Excellent interpersonal skills, professionalism, and the ability to multitask help someone stand out in this front-facing role. These skills are critical for maintaining efficient office operations, creating positive first impressions, and supporting both staff and visitors effectively.

What are some typical challenges faced by office assistant receptionists, and how can they be managed effectively?

Office Assistant Receptionists often juggle multiple tasks simultaneously, such as answering phones, greeting visitors, and managing schedules. A common challenge is prioritizing urgent requests without compromising ongoing responsibilities. Effective time management, clear communication with colleagues, and utilizing organizational tools like digital calendars can help manage these challenges. Additionally, maintaining a calm and courteous demeanor under pressure is crucial for creating a welcoming environment and ensuring smooth office operations.

What is the difference between Office Assistant Reception vs Office Clerk?

AspectOffice Assistant ReceptionOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront office, reception areaOffice setting, various departments
Required SkillsCommunication, customer service, organizationAdministrative skills, attention to detail
Common CertificationsNone required, but customer service or reception training helpfulNone required, administrative training beneficial

While both roles support office operations, the Office Assistant Reception primarily manages front desk duties and guest interactions, whereas the Office Clerk handles broader administrative tasks within the office. Both positions require strong organizational skills, but their focus areas differ based on their work environment and responsibilities.

Is an office assistant reception the same as a receptionist?

An office assistant reception is a role that typically involves greeting visitors, answering phones, and performing administrative tasks at the front desk. A receptionist is a specific job title focused on these front-desk duties, and the terms are often used interchangeably, though some organizations may differentiate based on scope or responsibilities.

Which office assistant reception job pays the most?

The highest-paying office assistant reception roles typically offer salaries ranging from $35,000 to $50,000 annually, often in larger organizations or corporate environments. Factors such as experience, location, and additional skills like proficiency in office software can influence compensation levels.

What cities in California are hiring for Office Assistant Reception jobs?

Cities in California with the most Office Assistant Reception job openings:

Office Assistant Reception jobs near you
Infographic showing various Office Assistant Reception job openings in California as of August 2026, with employment types broken down into 1% As Needed, 89% Full Time, 8% Part Time, and 2% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution.

Executive Assistant & Reception Coordinator

Hankey Group External

Los Angeles, CA • On-site

$24 - $31.25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 10 days ago

Job description

Executive Assistant & Reception CoordinatorReports To: Director of Operations
Onsite, in-office, Los Angeles, CA
Position Summary
The Executive Assistant & Reception Coordinator provides high-level administrative and organizational support to executive leadership while serving as the first point of welcome for employees, clients, vendors, and visitors.
This position combines traditional executive assistant responsibilities with front-office coordination. The ideal candidate is highly organized, professional, personable, discreet, and able to effectively manage competing priorities in a fast-paced environment.
Essential Duties and Responsibilities
Executive Support
  • Provide comprehensive administrative support to executive leadership.
  • Manage executive calendars including meeting preparation and scheduling priorities.
  • Coordinate internal and external meetings when needed, including preparation of agendas, materials, conference rooms, and technology.
  • Arrange business travel as needed.
  • Assist with expense reports, invoices, purchasing, and other administrative tasks.
  • Maintain confidential executive and company information with a high degree of discretion.
  • Screen and prioritize phone calls, emails, requests, and correspondence.
  • Serve as a liaison between executives, employees, clients, vendors, and other stakeholders.
  • Track follow-up items, deadlines, and action items to help ensure commitments are completed.

Reception & Front Office
  • Serve as the primary greeter and first point of welcome for visitors, clients, and vendors.
  • Answer, screen, and direct incoming telephone calls in a professional and courteous manner.
  • Welcome guests and notify appropriate employees of arrivals.
  • Maintain a clean, organized, and professional reception and lobby area.
  • Coordinate visitor access, meeting room reservations, and guest logistics.
  • Receive, sort, and distribute mail, packages, and deliveries.
  • Provide a professional and welcoming experience for employees, clients, and guests.

  • Coordinate with vendors and service providers as needed.
  • Perform other duties and special projects as assigned.

Qualifications
  • 1-2 years of experience in executive assistance, administrative support, reception, office coordination, or a related role preferred.
  • Excellent written and verbal communication skills.
  • Strong organizational skills and exceptional attention to detail.
  • Ability to manage multiple priorities and meet deadlines.
  • Strong interpersonal skills and a polished, professional demeanor.
  • Demonstrated ability to handle confidential and sensitive information appropriately.
  • Proficiency with Microsoft Office.
  • Ability to exercise sound judgment and work independently.
  • Reliable, punctual, and adaptable.

Education
  • Bachelors degree or equivalent required
  • Bi-lingual Spanish preferred

What's our Pay rate?
  • $24.00-$31.25 per hour
  • The exact starting compensation to be offered will be determined at the time of selecting an applicant for hire and will be dependent on a wide range of factors, including but not limited to geographic location, skill set, experience, education, credentials, and licensure when applicable.

BENEFITS
  • Medical, Dental, and Vision benefits
  • Life Insurance, Flexible Spending Account
  • 401K matching
  • Employee Stock Ownership Program plus company matching
  • Wellness Program, Daily Team Exercises
  • Metro Tap Card and Metro-link Reimbursement
  • Career Path Opportunities
  • Discounts on Parks, Museums, Movie Tickets, and Attractions
  • AT&T Wireless Discounts
  • Onsite Yoga
  • Annual Flu Shots
  • Paid Vacations Days
  • Paid Sick days
  • Paid holidays
  • HGym
  • Rental Car Discounts
  • Dell Member Purchase Program

ACKNOWLEDGMENTS
We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
We are an equal opportunity employer and do not unlawfully discriminate in employment. No question on this application is used for the purpose of limiting or excluding any applicant from consideration for employment on a basis prohibited by local, state, or federal law. Equal access to employment, services, and programs is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the organization.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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