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Office Administration Intern Jobs in Virginia (NOW HIRING)

Grove United

Marketing Intern

Richmond, VA · On-site

$14.75 - $19.75/hr

... administration, nonprofit leadership, event management, or organizational operations. The ... Proficient with Google Workspace and Microsoft Office. * Willingness to support occasional evenings ...

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Office Administration Intern information

What does an office administration intern do?

An Office Administration Intern supports the daily operations of an office by performing administrative tasks such as filing, data entry, scheduling appointments, answering phone calls, and assisting with document preparation. Interns often help maintain office supplies, organize meetings, and ensure that records are kept up-to-date. This role provides valuable hands-on experience in office management and helps interns develop organizational, communication, and multitasking skills. The position is ideal for students or recent graduates looking to gain insight into administrative functions within a professional setting.

What types of projects and tasks can an office administration intern expect to handle during their internship?

As an Office Administration Intern, you can expect to assist with a variety of administrative tasks such as scheduling meetings, organizing files (both digital and paper), preparing reports, and managing correspondence. You may also help coordinate office events, support other team members with research, and learn to use various office software and tools. These hands-on experiences are designed to build your organizational, communication, and time management skills while giving you valuable exposure to the daily operations of a professional office environment.

What are the key skills and qualifications needed to thrive as an office administration intern, and why are they important?

To thrive as an Office Administration Intern, you need strong organizational abilities, attention to detail, and basic proficiency in office procedures, often supported by coursework in business administration or related fields. Familiarity with office software such as Microsoft Office Suite, email platforms, and document management systems is typically required. Excellent communication, time management, and teamwork skills help interns stand out in supporting daily office operations. These competencies ensure tasks are completed efficiently, help maintain a well-organized workplace, and contribute to overall team productivity.

What is the difference between Office Administration Intern vs Office Assistant?

AspectOffice Administration InternOffice Assistant
CredentialsTypically pursuing or recent graduate in business, administration, or related fieldNo specific credentials required, often high school diploma or equivalent
Work EnvironmentInternship setting, often in corporate or organizational officesOffice environment, supporting daily administrative tasks
Employer & Industry UsageUsed in corporate, nonprofit, and government sectors as a learning roleCommon across various industries as a support role
Search & Comparison IntentLooking to gain experience or entry-level position in office administrationSeeking support or entry-level administrative work

The main difference is that an Office Administration Intern is typically a student or recent graduate gaining practical experience, often with a focus on learning and development. An Office Assistant is a support role requiring less formal education, focusing on performing routine administrative tasks to support office operations.

What are the most commonly searched types of Office Administration jobs in Virginia?

The most popular types of Office Administration jobs in Virginia are:

What cities in Virginia are hiring for Office Administration Intern jobs?

Cities in Virginia with the most Office Administration Intern job openings:

Office Administration Intern jobs near you
Infographic showing various Office Administration Intern job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution.

Business Administration Intern

Norfolk, VA • On-site

Overhead Solutions Group, LLC
Accounting Services • 1 - 10 employees
Learn more about Overhead Solutions Group, LLCexternal

$14.75 - $19.50/hr

Part-time

Re-posted 14 days ago

Job description

Business Administration Intern

Overhead Solutions Group is seeking a motivated Business Administration Intern to support our internal operations, human resources systems, task management processes, and day-to-day administrative needs. This is a great opportunity for a student majoring in Business Administration, Management, Human Resources, Operations, or a related field who wants hands-on experience learning how a growing professional services firm operates behind the scenes.

We are looking for someone who is organized, dependable, detail-oriented, and excited to learn. This role is ideal for someone who wants to grow with the organization and may be interested in a full-time opportunity after graduation.

Key Responsibilities

Human Resources & BambooHR Support

The intern will assist with maintaining and managing our BambooHR system for a small team of fewer than 10 employees. This portion of the role is expected to be approximately 10–20% of the position.

Responsibilities may include:

Assisting with onboarding new team members

Helping ensure offboarding steps are completed properly

Making sure employees complete and sign required documents, including employee handbooks and company policies

Maintaining personnel records and HR-related information in BambooHR

Tracking time-off records, employee updates, and performance review schedules

Assisting with reminders and follow-up related to performance reviews and HR tasks

Canopy Task Management Support

The intern will help manage our workflow and task management system, Canopy, to ensure projects and assignments are organized and up to date.

Responsibilities may include:

Setting up tasks and projects in Canopy

Assigning tasks to the appropriate team members

Monitoring upcoming deadlines

Following up with team members on outstanding assignments

Helping ensure workflows are accurate, complete, and timely

Assisting with updates to recurring task lists and internal processes

Identifying areas where task management processes can be improved

Administrative & Operations Support

The intern will also help with general internal operations to keep the office running smoothly.

Responsibilities may include:

Monitoring office supplies and helping ensure items are restocked as needed

Keeping track of basic office needs such as printer paper, trash bags, coffee, creamer, and other supplies

Assisting with internal meetings, scheduling, and communications

Helping organize documents, files, and internal resources

Supporting special projects related to HR, operations, workflow, or administration

Assisting with general administrative tasks as assigned

Qualifications

Currently pursuing a degree in Business Administration, Business Management, Human Resources, Operations Management, or a related field

Minimum GPA of 3.0 preferred

Strong organizational skills and attention to detail

Dependable, proactive, and willing to learn

Comfortable communicating with team members and following up on tasks

Able to handle confidential information professionally

Comfortable using Google Workspace, including Google Docs, Sheets, Calendar, and Gmail

Willing to learn BambooHR, Canopy, and other internal systems

Interested in learning how a professional services firm operates

What You’ll Gain

Hands-on experience with HR, operations, and task management systems

Training on BambooHR and Canopy

Exposure to how a growing accounting and consulting firm manages internal operations

Experience supporting workflow, employee processes, and administrative systems

The opportunity to learn, grow, and potentially transition into a full-time role after graduation

Ideal Candidate

The ideal candidate is someone who enjoys organization, systems, follow-up, and helping a team stay on track. This person does not need prior experience, but they should be eager to learn, comfortable asking questions, and interested in building a long-term career in business administration, operations, or management.