Ocean Conservation Administration Assistant Jobs

POSITION TITLE:Budget Manager

DEPARTMENT/PROGRAM:Finance

REPORTS TO:Associate Director, Sponsored Programs

STATUS: Regular, Full-Time, Exempt

LOCATION:Washington, DC preferred (hybrid); other states considered: AK, CA, FL, MD, OR, TX, WA, WV or VA

For more than 50 years, Ocean Conservancy (OC) has delivered effective, evidence-based solutions for the ocean and all who depend on it. Today, we continue to unite science, people and policy to protect our ocean from the greatest challenges it faces: climate change, plastic pollution and biodiversity loss. We are a 501(C)3 headquartered in Washington, D.C. that inspires a worldwide network of partners, advocates and supporters through our comprehensive and clear-eyed approach to ocean conservation. Together, we are securing a healthy ocean and a thriving planet, forever and for everyone.

The Budget Manager is responsible for the financial management of specific cost centers assigned within Ocean Conservancy’s conservation programs. Within their assigned portfolio, the Budget Manager manages the full lifecycle of compliance for restricted grants, matching funds and unrestricted funding. The incumbent works across multiple cost centers, as needed, to manage financial reporting and analysis, program and project budgets, revenue recognition, cost proposals and lead financial system data entry. This position ensures compliance with donor and Ocean Conservancy policies regarding the use of funds. As the primary financial liaison to program staff, the Budget Manager leads efforts to achieve alignment across executive, program and development staff on financial information.

• Lead financial management and analysis.
• Ensure compliance with organizational policies and procedures, as well as donor reporting requirements.
• Review program spending monthly to ensure costs are allowable and compliant with funding requirements.
• Ensure the ERP is updated with all proposals, amendments and reporting requirements.
• Serve as budget management for assigned cost centers.
• Revenue Recognition for assigned cost centers.
• Assist with audit preparation.
• Generate project and program financial reports for internal and external parties.
• Revise (“reproject”) the annual budget to ensure revenue allocations and expense budgets reflect current information and are accurate forecasts of projected expense.
• Manage staff allocations for assigned cost centers.
• Perform financial tracking and modeling.
• Create spenddown plans.
• Advise on grant extensions, as needed.
• Liaise with Operations and Development teams on sub-grants and sub-contracts financed by program funds.
• Oversee Development and Program staff in preparing grant proposal budgets, grant financial reporting and re-projections.
• Research and respond to program staff inquiries regarding internal financial statements.
• Support integration of complex revenue streams into annualized program budgets during the work planning process.
• Lead coordination across programs and departments related to complex budget planning, execution and reporting.
• Track progress on programs with restricted funds.
• Support the planning, preparation and review of annual program budgets.
• Assist in any ad hoc reporting as assigned.
• Other duties as assigned.

• Four (4) or more years of recent relevant experience in nonprofit budget management, including management of complex revenue streams required.
• Knowledge of Federal compliance requirements.
• Experience working with program staff to translate effort to budget needs in annual work planning.
• Experience working with cross-functional teams.
• Experience with software enabled budgeting preferred.
• Strong attention to detail, excellent written and verbal communication skills, and a proven ability to meet deadlines.
• Demonstrated cultural competency and interpersonal communication skills, effectively collaborating with individuals across diverse roles and functions throughout the institution.
• Customer-focused professional with strong collaborative skills and a high level of emotional intelligence.

Bachelor's degree in Finance or Accounting, or equivalent experience.

Ocean Conservancy is committed to fair pay practices and posts expected salary ranges for each of its positions. Compensation will be commensurate with the candidate’s specialty skills, years of experience, location, and unique background. The expected salary range for this role is $90,000 - $100,000 annually. We would welcome the opportunity to connect with potential candidates whose salary requirements may be outside of the expected range.

Ocean Conservancy embraces a hybrid work environment, which allows our staff the flexibility to work virtually and in-person while building strong connections across the institution.

Ocean Conservancy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

We encourage applicants who have a diverse level and range of relevant skills and experiences to apply. A 100% match is not required. We want to support employees’ career growth and in return, our employees help Ocean Conservancy grow into a stronger, more inclusive institution.