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Customer Success Manager & VIP Account Manager

Poland

Full-Time

About UltaHost:

UltaHost is a fast-growing global web hosting provider, delivering high-performance infrastructure and exceptional customer experiences to clients worldwide. We operate in a highly dynamic and technology-driven environment where service reliability, technical excellence, and customer satisfaction are at the core of everything we do.

We are seeking a strategic, proactive, and relationship-driven Customer Success Manager to lead high-value account management, strengthen customer retention, and elevate the overall customer experience across our global portfolio.

This is not a purely operational role. It is a strategic position that directly impacts company growth, customer loyalty, and revenue expansion.

About the Role

The Customer Success Manager owns the customer journey end-to-end from onboarding to active usage, renewal, and expansion. This role focuses on managing VIP and high-value accounts, reducing churn, driving retention, and building long-term partnerships with our customers.

This role requires someone who:

• Manages VIP clients directly
• Monitors and proactively supports high-value accounts
• Maintains consistent and proactive communication
• Is fluent and confident in English (written & spoken)
• Can professionally handle night shift responsibilities
• Excels in communication, relationship management, and retention

Key Responsibilities 1-Strategic Customer Management

• Develop and continuously improve the company’s Customer Success strategy
• Define and manage customer segmentation (Enterprise, SMB, Developers, Agencies, etc.)
• Map and optimize the full customer lifecycle (Onboarding → Adoption → Renewal → Upsell)
• Conduct churn analysis and implement retention strategies

2-VIP & High-Value Account Management

• Personally manage VIP and enterprise-level clients
• Conduct regular business reviews and strategic check-ins
• Monitor SLA compliance and ensure service excellence
• Identify early risk signals and proactively prevent churn
• Act as the primary liaison between customers and internal teams
• Identify “at‑risk” customers using behavioral and operational data
• Engage directly with customers considering cancellation
• Provide tailored retention offers and strategic solutions
• Track and improve NPS, CSAT, churn, and renewal rates
• Build long‑term, trust‑based client relationships

4-Hosting Product Consulting

• Provide strategic guidance on VPS, Dedicated Servers, WordPress Hosting, Domains, and security services
• Recommend performance and security optimizations
• Coordinate custom infrastructure solutions for enterprise clients
• Ensure customers maximize the value of their services

5-Upsell & Cross‑Sell Optimization

• Recommend premium support and security add‑ons
• Collaborate with the Sales team to drive account expansion
• Increase customer lifetime value (LTV)

6-Crisis & Escalation Management

• Personally handle dissatisfied or high‑risk customers via phone when necessary
• Apply empathy, active listening, and solution‑oriented communication
• Escalate critical cases to leadership when required

7-Ticket Quality & Process Optimization

• Ensure customer communication is clear, empathetic, accurate, and professional
• Monitor SLA performance (response & resolution times)
• Improve ticket categorization, routing, and prioritization
• Analyze recurring issues and propose operational improvements
• Support documentation and automation initiatives

Qualifications

• Minimum 4+ years of experience in Customer Success, Account Management, or similar roles within web hosting, cloud infrastructure, SaaS, or related technology sectors
• Fluent and confident English communication skills (written & verbal)
• Strong interpersonal and relationship management abilities
• Proven experience in customer retention and churn reduction
• Experience managing VIP or enterprise-level accounts
• Ability to handle night shifts professionally and consistently
• Strong crisis management and conflict resolution skills
• Analytical mindset with the ability to interpret performance data
• Experience in hosting, cloud infrastructure, or technical services is a strong advantage

Nice to Have

• Experience working with web hosting technologies (VPS, Dedicated Servers, Shared Hosting, WordPress Hosting)
• Familiarity with cloud infrastructure environments
• Hands‑on experience with ticket management and helpdesk systems
• Experience using WHMCS or similar hosting automation and billing platforms
• Understanding of cPanel, Plesk, or other hosting control panels
• Basic knowledge of server performance, security configurations, and infrastructure optimization
• Familiarity with SLA tracking and service quality monitoring tools
• Experience working in a remote‑first, globally distributed team environment

What We Offer

• Be part of a rapidly growing global technology company.
• Lead and shape a high‑impact, customer‑facing organization.
• Influence company‑wide performance and customer retention.
• Work in a dynamic, performance‑driven environment.