Network Administrative Assistant Jobs in Baton Rouge, LA

At CF Industries, our mission is to provide clean energy to feed and fuel the world sustainably. Our employees are focused on safe and reliable operations, environmental stewardship, and disciplined capital and corporate management. By joining CF, you will be part of a team that brings their varied experiences, wide-ranging knowledge and diverse talents together to deliver important work and you'll be able to pursue complex, exciting opportunities that help you continue to grow and achieve your potential in different areas. You'll take pride in working for a company that lives its values and where you can be yourself at work, as part of an authentic team that encourages you to share your views and opinions. Our eight manufacturing complexes in the United States, Canada, and the United Kingdom, an unparalleled storage, transportation and distribution network in North America, and logistics capabilities enabling a global reach underpin our strategy to leverage our unique capabilities to accelerate the world's transition to clean energy.

Function:

OperationsJob Summary:The Planning & Scheduling Assistant is responsible for providing administrative, clerical, and coordination support to the Maintenance Department at the Donaldsonville site. This position supports maintenance personnel and contractors through document management, reporting, contractor administration, departmental coordination, and turnaround support activities. The successful candidate will play a key role in maintaining departmental systems, supporting maintenance and outage activities, and helping ensure organizational and operational effectiveness.Job Description:Job Responsibilities

• Assist Maintenance Manager and Maintenance Superintendents with various departmental tasks and projects as needed.
• Maintain Standard Maintenance Procedures (SMPs), lubrication data, office supplies, operating supplies, and departmental call-out lists.
• Maintain and update the Maintenance Department intranet page and other electronic information repositories.
• Oversee contract clerical activities, including timekeeping, activity updates, headcounts, and deadline tracking.
• Maintain contractor contact lists and support contractor onboarding and administrative activities.
• Maintain lists of contractors requiring computer, network, and system access.
• Assist with Management of Change (MOC) activities and documentation as needed to support maintenance operations.
• Perform audits of contractor rosters and related records to ensure compliance and accuracy.
• Create, distribute, and maintain reports, meeting minutes, action item lists, and other departmental communications.
• Provide clerical support and coverage for maintenance personnel during absences and periods of increased workload.
• Support the Donaldsonville facility as necessary to help accomplish site goals and objectives.
• Must be willing to work overtime, weekends, holidays, and flexible schedules to support maintenance activities, turnarounds, outages, and other business needs.

Internal Controls

Understands and complies with established departmental processes and procedures designed to support internal controls. Identifies and communicates potential internal control deficiencies to department management and promotes compliance with company policies and procedures.

Qualifications

• High school diploma or equivalent required.
• Five or more years of experience in a manufacturing facility, industrial environment, or engineering consulting firm preferred.
• Strong proficiency with Microsoft Office applications including Word, Excel, Teams, Access, and PowerPoint.
• SAP experience is preferred.
• Ability to prepare accurate, organized, and professional documents with minimal errors.
• Experience with SharePoint and other electronic document management systems preferred.
• Strong written and verbal communication skills with the ability to effectively interact with personnel at all organizational levels.
• Demonstrated organizational skills and ability to develop, maintain, and improve administrative control systems.
• Must be willing to travel occasionally for training and business purposes.
• Must be able to obtain and maintain a Transportation Worker Identification Credential (TWIC).
• Must be able to pass drug and alcohol testing in accordance with company policy.

Disclaimer: The above statements are intended to describe the general nature and level of work performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and qualifications required.

FMLA:

https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

Employee Polygraph Protection Act

https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf

• Employees in Canada can learn more about their rights by viewing the "Canadian Human Rights Act".

Notice Regarding Potential Use of Artificial Intelligence in the Recruitment Process

As part of our recruitment process, CF Industries may use automated tools, including artificial intelligence ("AI") and machine learning technologies, to assist recruiters in identifying and prioritizing candidates whose qualifications align with job-related criteria, including information provided during the application process such as resumes, work history, education, qualifications, and responses to application questions. These tools support but do not replace human decision-making, and all final employment decisions are made by our Talent Acquisition team and/or hiring managers exercising independent judgment.

If you need any assistance seeking a job opportunity at CF Industries, need reasonable accommodation with the application process, or have questions about our use of AI, please call 847-405-2400 or contact us attalentacquisition@cfindustries.com.

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