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Finance Specialist - NCSA
NCSA
The National Center for SupercomputingApplications (NCSA) at the University of Illinois atUrbana-Champaign provides supercomputing and advanced digital resourcesfor the nation's scientific enterprise. At NCSA, University of Illinoisfaculty, staff, students, and collaborators from around the globe use advanceddigital resources to address and research grand challenges for the benefit ofscience and society. NCSA has been advancing one third of Fortune 50companies for more than 30 years by bringing industry, researchers and studentstogether to solve grand challenges at rapid speed and scale. This position is not eligible for any type of sponsorship for work authorization.
Job Summary
The Finance Specialist provides management of an NCSA portfolio of center funds (i.e. state, institutional/ICR, plant, and gift) and supports the general accounting, budgeting, and reporting functions of the NCSA Business office. The Finance Specialist provides first-rate customer service to NCSA staff by serving as a financial professional in the management of the portfolio and the interpretation of law, policy, and procedures. He/she also works with other NCSA administrative staff to maintain expense and encumbrance data using Banner, BA4, and MIS Tools. Duties & Responsibilities
Administrative - 70%:

• Oversees the development and implementation of operational policies and procedures.
• Manages and oversees business, fiscal and/or administrative operations.
• Contributes to the development and implementation of programs, objectives, and/or long range planning.
• Assists with managing a portfolio of NCSA accounts. The nature of the accounts could vary from state, ICR, plant, gift, or other financial programs.
• Performs monthly statement reconciliation within BA4.
• Processes the closing of center-level funds at fiscal year-end, including reviewing the appropriateness of existing expenses for the year, assisting staff with submitting final transactions, and resolving any issues before the year ends.
• Acts as a technical and administrative resource; represents a unit(s) at various meetings, conferences, and/or on committees.
• Oversees personnel functions such as interviewing, selecting, training, evaluating performance, and/or developing staff, work schedules, and assignments.
• Reviews transactions and account statements for accuracy and compliance with University policies and procedures.
• Serves as key resource for administrative and financial support to managers and staff on day-to-day fiscal matters.
• Identifies areas to improve fiscal activity on center funds, which includes recommendation and implementation of innovative organizational changes to improve financial operations.
• Manages NCSA's Memorandum of Understanding (MOU) contracts working with stakeholders to ensure proper spending, compliance, and accuracy.

Reporting Activities - 30%:

• Prepares financials for various funding sources, including state, institutional, and gift funds, ranging from zero-dollar new initiatives to several thousand-dollar existing programs.
• Provides detailed data analyses and comprehensive reports.
• Performs routine financial reporting and financial support tasks assigned by supervisor.

Minimum Qualifications

• Bachelor's degree in business administration, management, or a field related to the position.
• Two (2) years of professional business, financial, and/or managerial work experience.

Preferred Qualifications

• Certified Public Accountant (CPA) or MBA/master's degree with an emphasis in accounting, finance, business or related field.
• 1-2 years of University accounting experience.
• Experience with University financial systems, including Banner, Mobius View, BA Central shadow system, MIS, and University General and Financial guidelines.
• Experience with Microsoft Excel and automated database tools.
• The University of Illinois Certified Research Administrator certification.
• Ability to evaluate routine accounting problems and analyze/interpret complex accounting records and reports.
• The successful candidate will be dedicated to ongoing continuing professional education (internal University finance training or external finance/grant management workshops/training).

Knowledge, Skills and Abilities

• Dedicated to ongoing continuing professional education (internal University finance training or external finance/grant management workshops/training).
• Advanced knowledge of Generally Accepted Accounting Principles.
• Training in University or fund accounting fundamentals.
• Ability to perform detailed work involving the application of accounting theory to routine accounting problems.
• Ability to perform detailed work involving written or numerical data and make arithmetical calculations rapidly and accurately.
• Ability to complete tasks accurately, with an acute attention to detail.
• Ability to communicate effectively with a wide range of audiences.
• Ability to work effectively with others, as well as independently.
• Ability to review and interpret agency guidelines related to proposal submissions.
• Ability to multi-task in a fast paced environment and meet deadlines.

Appointment Information
This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after July 10th, 2026. The salary range for this position is $65,000 to$70,000.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (Central Time) on Friday, July 10th. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact jgoodly@illinois.edu. For questions regarding the application process, please contact 217-333-2137.
At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.
Champaign-Urbana
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.
Requisition ID: 1036456
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu