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Municipal Secretary Jobs (NOW HIRING)

cityofcolumbus

Judicial Secretary

Columbus, OH · On-site

$42K - $58K/yr

ABOUT FRANKLIN COUNTY MUNICIPAL COURT The Franklin County Municipal Court is the largest and ... The secretary acts as the office manager, performing all tasks necessary for the efficient ...

City Of Ketchikan

Secretary II

Ketchikan, AK · On-site

Secretary II for City of Ketchikan Electric division. Regular, full-time; Monday - Friday, 8:00am ... Experience in a municipal government setting is desirable. Position is open until filled. EOE/AA

City of Red Oak, TX

Deputy City Secretary

Red Oak, TX · On-site

$75K - $85K/yr

... municipal elections, public information requests, and citizen inquiries. The Deputy City Secretary ... helps ensure accurate documentation, timely service delivery, compliance with applicable laws and ...

Red Oak, City of (TX)

Deputy City Secretary

Red Oak, TX

$75K - $85K/yr

... municipal elections, public information requests, and citizen inquiries. The Deputy City Secretary ... helps ensure accurate documentation, timely service delivery, compliance with applicable laws and ...

Bryn Athyn Borough

Borough Secretary

Bryn Athyn, PA · On-site

$17.25 - $23.25/hr

Bryn Athyn has been a Home Rule Municipality since 1979, although its official name remains the ... The Secretary might be asked to attend evening meetings monthly and be on-call as necessary outside ...

Carlsbad Municipal Schools

Secretarial Substitute

Carlsbad, NM · On-site

$11.50 - $15.50/hr

Carlsbad Municipal School DistrictIn the Carlsbad Municipal Schools, our secretaries have planned or unplanned absences. When they do, we rely on skilled substitutes to fill in. We are currently ...

Staffworks CNY

Legal Secretary $15/DOE

Utica, NY

$45K - $61K/yr

Prior experience in legal secretary in the areas of real estate law, litigation, matrimonial, municipal law, corporate & business law, wills, trusts & estates * Responsible for answering phones ...

Olson & Olson, LLP

Legal Secretary (Municipal)

Houston, TX · On-site

$42K - $57K/yr

The Legal Secretary/Assistant works in a fast-paced environment under the direction of the attorneys and paralegal and assists in performing administrative tasks that are specific to the Firm, as ...

Carlsbad Municipal Schools

Secretary

Carlsbad, NM · On-site

Secretarial/Clerical/Secretary Date Posted: 4/15/2026 Location: Riverside ElementaryThe Attendance Support Secretary will assist the school principals and truancy officers in meeting the requirement ...

Carlsbad Municipal Schools

Secretary

Carlsbad, CA · On-site

Attendance Support Secretary The Attendance Support Secretary will assist the school principals and truancy officers in meeting the requirement of the Attendance Success Act to improve the overall ...

County of Alameda

Secretary II

Hayward, CA · On-site

$40.63 - $48.17/hr

... Municipal Court Judges who report to the electorate. 5. Reporting to and performing secretarial-administrative duties for an administrator who is privy to the decision-making process of County ...

GovernmentJobs.com

Senior Legal Secretary

Bridgeport, CT · On-site

$45K - $61K/yr

... municipal lawsuits, managing calendaring for court events and deadlines, developing and maintaining confidential cross-indexed files and records, and independently performing special assignments ...

County of Alameda

Secretary II

Hayward, CA · On-site

... Municipal Court Judges who report to the electorate. 5. Reporting to and performing secretarial-administrative duties for an administrator who is privy to the decision-making process of County ...

GovernmentJobs.com

Senior Legal Secretary

Norwalk, CT · On-site

$44K - $60K/yr

In pending municipal lawsuits: preparing pleadings and other filings, standard discovery requests ... An Associate's degree in Secretarial Science with coursework in the legal field or a paralegal ...

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Municipal Secretary information

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$24.5K

$45.9K

$63K

How much do municipal secretary jobs pay per year?

As of Aug 11, 2026, the average yearly pay for municipal secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a municipal secretary?

Municipal secretaries are administrative professionals who play a key role in local government operations. They are responsible for maintaining official records, preparing agendas and minutes for council meetings, ensuring compliance with municipal laws, and providing support to elected officials and the public. Municipal secretaries also help facilitate communication between different departments and the public, making them essential to the smooth functioning of city or town governments.

What is the difference between Municipal Secretary vs City Clerk?

AspectMunicipal SecretaryCity Clerk
CredentialsTypically requires a degree in public administration, law, or related fields; certifications may be preferredOften requires similar degrees and certifications, such as a degree in public administration or law
Work EnvironmentWorks within municipal government offices, handling administrative and legislative supportWorks in city hall or municipal offices, managing records, council meetings, and public documents
Employer & Industry UsageCommonly used in municipal government structures, especially in countries with bilingual or multilingual contextsWidely used in city governments, especially in the US and Commonwealth countries

The Municipal Secretary and City Clerk roles often overlap in credentials and work environment, both supporting municipal governance. While titles may vary by region, both positions focus on administrative support, record-keeping, and facilitating communication between government officials and the public.

What are the key skills and qualifications needed to thrive as a municipal secretary?

To thrive as a Municipal Secretary, you need excellent organizational skills, knowledge of government procedures, and typically a diploma or degree in public administration or a related field. Familiarity with document management systems, municipal legislation databases, and office software is commonly required. Outstanding attention to detail, discretion, and strong interpersonal communication skills help you effectively manage records and liaise between officials and the public. These competencies are vital to ensure efficient municipal operations, legal compliance, and transparent public administration.

What are some common challenges faced by municipal secretaries in managing council meetings and official records?

Municipal Secretaries often navigate the challenge of ensuring that council meetings are conducted smoothly and that all proceedings are accurately documented according to legal requirements. This includes preparing agendas, recording minutes, and maintaining up-to-date records, all while handling last-minute changes or unexpected issues. Additionally, they must balance transparency with confidentiality and coordinate communication between elected officials, departments, and the public. Strong organizational and interpersonal skills are essential to handle these dynamic responsibilities effectively.
What states have the most Municipal Secretary jobs? States with the most job openings for Municipal Secretary jobs include:
Municipal Secretary jobs near you
Infographic showing various Municipal Secretary job openings in the United States as of June 2026, with employment types broken down into 91% Full Time, 7% Part Time, and 2% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Judicial Secretary

Franklin County Municipal Court

Columbus, OH • On-site

$62K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 14 days ago

Job description

ABOUT FRANKLIN COUNTY MUNICIPAL COURT
The Franklin County Municipal Court is the largest and busiest municipal Court in the State of Ohio. The Court has fourteen judges in the General Division and one judge in the Environmental Division. Judges preside over civil, criminal, and traffic cases and conduct both jury and court trials. The Court's jurisdiction includes traffic cases, misdemeanor criminal cases, and civil cases where the amount at issue is $15,000 or less. The Environmental Division has exclusive jurisdiction to enforce local codes and regulations affecting real property, such as fire and building codes. The geographic jurisdiction of the Court is all of Franklin County and those portions of the City of Columbus that extend beyond the boundaries of Franklin County. Despite its jurisdiction and name, the Franklin County Municipal Court is the judicial branch of the City of Columbus government.
JOB PURPOSE AND OVERVIEW
The Court has eight secretaries for the 15 judges. A judge's secretary works in an office suite consisting of judges and bailiffs. The secretary acts as the office manager, performing all tasks necessary for the efficient, professional operation of the office, including but not limited to typing, filing, answering telephones, taking messages, scheduling meetings, and greeting visitors. A judicial secretary reports daily to the judge or judges in the chambers to which the secretary is assigned and to Court Administration for all administrative matters. The current opening is for a secretary who will be assigned to Judge Andrea Peeples and Judge James O'Grady as of this posting.
ESSENTIAL DUTIES AND RESPONSIBILITIES OF THE POSITION:
  1. Acts as the office manager for the assigned suite or office
  2. Prepares, types, proofreads, and distributes legal documents such as letters, entries, opinions, reports, and other documents from handwritten drafts and other sources
  3. Answer telephones, take messages, and greet visitors, providing routine information and directing inquiries to the proper office.
  4. Answers questions from those doing business with the Court
  5. Maintains supply of Court forms
  6. Responds to routine correspondence for the Judges
  7. Operates office machines and acts as key operator for copy and fax machines
  8. Orders and tracks the use of office supplies
  9. Picks up and distributes mail daily, prints Judges' e-mail if requested
  10. Check in with Judges while on the bench for any specific requests
  11. Arrange meetings
  12. Coordinates travel arrangements to seminars and conferences; keeps records of conferences and continuing legal education attendance
  13. Prepares and submits documentation regarding vacation leave and conference attendance
  14. Maintains appointment calendar
  15. Takes minutes at meetings
  16. Attends secretarial meetings
  17. Provides secretarial coverage when other secretaries are absent from work, at lunch, or in meetings
  18. Performs other duties as assigned by the Judges and may be assigned to other departments of the Court if needed.

QUALIFICATIONS AND REQUIREMENTS
  1. One to two years of previous secretarial experience
  2. Ability to accurately type 55 words per minute
  3. Knowledge of common office practices, procedures, and equipment, which may include maintaining coffee in the common area
  4. Proficiency in operating a personal computer and using, or being able to learn, Microsoft Office products such as Word, Outlook, Excel, and CourtView 2000
  5. Ability to type with speed and accuracy, and take shorthand or speed writing
  6. Ability to effectively and professionally communicate verbally and in writing in English to diverse audiences
  7. Pleasant and friendly personality and ability to interact and maintain effective working relationships with judges, employees, and others conducting business with the Court
  8. Conscious of and sensitive to the diversity within the Court's jurisdiction and ability to interact professionally with this diverse population of people from many different geographic, socioeconomic, religious, racial, and ethnic backgrounds regularly
  9. Professional appearance and demeanor appropriate for the position and the work environment expected of a representative of the Court
  10. Demonstrates dependability, reliability, and an excellent attendance record
  11. Patience, objectivity, maturity, effectiveness under stress, initiative, adaptability, and the ability to multitask

PREFERRED QUALIFICATIONS
  1. Paralegal certification or other advanced schooling
  2. Associate's degree
  3. Understanding of legal terminology and procedures
  4. Previous experience as a legal secretary or in a court system or legal environment
  5. Knowledge of the functions and locations of other courts and government agencies
  6. Bilingual
  7. Proficiency in American Sign Language

PHYSICAL REQUIREMENTS
  1. The position requires frequent sitting, with intermittent standing and/or walking.
  2. Must be able to lift to 20 pounds occasionally.

BENEFITS
The Franklin County Municipal Court offers an excellent benefits package that includes medical, prescription, vision, dental, and life insurance; short-term disability; generous vacation, sick, and personal leave; 11 paid holidays; longevity service payments; sick-leave reciprocity; employee assistance and deferred-compensation programs; tuition reimbursement; and credit union membership.
Court employees are members of the Ohio Public Employees Retirement System, which provides retirement, disability, and survivor benefits for public employees. The Court pays the required employer 14 percent of the employee's salary. Court employees do not have Social Security taxes withheld from their paychecks because they are members of OPERS.
COURT EXPECTATIONS OF EMPLOYEE
In completing the duties and responsibilities of the position, the Court expects the employee to adhere to all Court policies, guidelines, practices, and procedures; act as a role model both inside and outside the Court; perform duties as workload necessitates in a timely, accurate, and thorough manner; be conscientious about meeting department productivity standards; and communicate regularly with the supervisor about department issues.
AT-WILL EMPLOYMENT
Employees of the Court are at-will employees and serve at the pleasure of the Court; they are not in the classified civil service system and are not members of bargaining units.
EQUAL OPPORTUNITY EMPLOYER
The Court is an Equal Opportunity Employer and does not discriminate based on age, gender, religion, race, color, national origin, ancestry, sexual orientation, disability, military status, or genetic information.

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