Municipal Administration Assistant Jobs (NOW HIRING)

Projects Administrator & Planning and Zoning Coordinator
Bloomfield, NM
Full-time
Join the City of Bloomfield as a Projects Administrator & Planning and Zoning Coordinator
Help Shape Bloomfield's Future
Are you a highly organized professional who enjoys juggling a variety of projects, solving problems, and making a meaningful impact in your community? The City of Bloomfield is seeking an enthusiastic and detail-oriented Projects Administrator & Planning and Zoning Coordinator to help secure funding for critical projects and support responsible growth throughout our city.
This unique position offers the opportunity to work at the intersection of community planning, infrastructure improvement, grant administration, and public service. If you are motivated by seeing projects move from concept to completion and want to play a key role in Bloomfield's future, we encourage you to apply.
Why Join the City of Bloomfield?
At the City of Bloomfield, we are committed to investing in our community and enhancing the quality of life for our residents. In this role, you'll help secure funding for capital improvements, support community development initiatives, coordinate planning and zoning activities, and collaborate with departments, elected officials, developers, funding agencies, and residents.
This position is approximately:

• 50% Special Projects & Grant Administration
• 50% Planning, Zoning & Community Development

Every day brings new opportunities to contribute to projects that leave a lasting impact on our city.
What You'll Do
Grant Administration & Special Projects
Working under the direction of the Public Works Special Projects Coordinator, you will:

• Research and pursue federal, state, tribal, and private funding opportunities.
• Prepare compelling grant applications, budgets, and supporting documentation.
• Assist with grant management from application through closeout.
• Track funding opportunities, reporting deadlines, and project schedules.
• Coordinate procurement activities in compliance with City policies and the New Mexico Procurement Code.
• Monitor budgets, reimbursements, expenditures, and grant compliance requirements.
• Coordinate with consultants, engineers, contractors, architects, surveyors, and funding agencies.
• Prepare reports, presentations, correspondence, and project documentation for leadership and governing bodies.
• Support the development of scopes of work, budgets, funding strategies, and capital improvement initiatives.

Planning, Zoning & Community Development
Working under the supervision of the City Manager, you will:

• Coordinate the review and processing of planning, zoning, subdivision, and development applications.
• Provide excellent customer service to residents, property owners, developers, and business owners.
• Assist with development reviews and ensure compliance with City regulations and ordinances.
• Support code enforcement tracking and compliance activities.
• Prepare public notices, staff reports, and meeting materials.
• Present routine planning and zoning matters before the Planning Commission and City Council.
• Maintain planning and zoning records, maps, files, and databases.
• Assist with ordinance updates, comprehensive planning efforts, and long-range community development initiatives.

Administrative Support
You will also:

• Maintain records, schedules, databases, and departmental files.
• Prepare agendas, minutes, reports, and correspondence.
• Assist with public information and website updates.
• Cross-train with other administrative staff and provide support as needed.

What We're Looking For
The ideal candidate is:
Organized and detail-oriented
A strong written and verbal communicator
Comfortable managing multiple projects and deadlines
Skilled at building positive relationships with diverse stakeholders
Interested in community development, public service, and municipal government
Able to work both independently and collaboratively
Minimum Qualifications
Education & Experience
Candidates must possess one of the following:

• High school diploma or GED plus two (2) years of specialized training or experience in grant administration, project coordination, procurement, planning and zoning, municipal administration, or a related field; OR
• Associate degree or coursework in planning and zoning, public administration, business administration, construction management, or a related field (preferred); OR
• An equivalent combination of education and experience.

Knowledge, Skills & Abilities
Successful candidates will demonstrate:

• Knowledge of office administration, records management, and customer service principles.
• Proficiency with Microsoft Office Suite, Adobe Acrobat, and standard office technologies.
• Understanding of grants management, project coordination, procurement, planning and zoning, or municipal operations.
• Ability to interpret ordinances, regulations, policies, and grant requirements.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication abilities.
• Ability to manage competing priorities and meet deadlines.

Special Requirements

• Valid New Mexico Driver's License.
• Ability to obtain and maintain a Notary Public commission, if required.

Work Environment & Schedule
This position is primarily office-based with occasional field visits to project sites, development locations, and public meetings.
Regular Schedule: Monday - Thursday | 7:00 AM - 5:30 PM
This position also requires flexibility to attend occasional evening meetings, including Planning and Zoning Commission and City Council meetings. Schedule adjustments may be approved to accommodate meeting attendance and operational needs.
Make a Difference in Bloomfield
This is more than a job-it's an opportunity to help secure funding for transformative community projects, support responsible growth, and contribute to the long-term vision of the City of Bloomfield.
If you're ready to put your organizational talents, initiative, and passion for public service to work, we'd love to hear from you.
Apply today and help build Bloomfield's future-one project, one neighborhood, and one opportunity at a time.
The City of Bloomfield is an Equal Opportunity Employer.
Background Check and Drug Test Disclaimer and Authorization
I understand that as a condition of employment with the City of Bloomfield, I will be required to undergo both a background check and a drug test.
I must authorize the City of Bloomfield within the online application, by checking a box, to conduct a comprehensive background investigation to verify my personal, criminal, employment, and education history for employment purposes. I understand that the offer of employment is contingent upon the satisfactory completion of this investigation to the City's satisfaction.
I also acknowledge that as a condition of employment, I must successfully pass a pre-employment drug and/or alcohol test. I understand that the City's drug and alcohol testing policy prohibits the illegal use of drugs and alcohol, and that I must not be under the influence of such substances on City's premises or while performing City business.
I understand that failure to submit to a required drug test, testing positive for illegal substances, or providing a false sample may result in the offer of employment being rescinded.
By checking a box within the online application, I will release the City of Bloomfield, its agents, and any contracted laboratory or physician from any and all claims and liability for damages or injuries that may arise from the administration and analysis of a drug/alcohol test or from any investigation of my background, except for gross negligence or willful misconduct.
I have read and understand this statement and the associated policy. I agree to comply with the terms and conditions outlined herein by checking the box within the online application.