Summary of Job
The Missions Mobilizer prepares participants as they pursue a journey with Adventures in
Missions. This job is designed to walk with a participant from the moment he/she
commits to the World Race until they launch onto the mission field. Our hope is that
through getting to know the participant before launch and equipping and training the
participant in the mobilization phase, we will better serve participants overall as they
prepare for a life-changing experience. The employee will need to daily exhibit humility,
tenacity and excellence as they perform in a highly task-oriented and relational job.
The Administrative Specialist will assist the World Race Department in many different
areas. This job will assist with monitoring risk and safety on the field, update staff Asana
tasks, ensure hosts get paid and good communication happens between hosts and
teams, as well as maintaining departmental dashboards to assess the department's
performance on all levels.
Essential Duties and Responsibilities
โข Oversee the holistic health and administrative preparations of participants
between commitment and launch. This includes developing relationships and
building trust by listening, encouraging, addressing concerns or roadblocks, and
keeping participants accountable.
โข Manage documentation for participants, including releases, references,
observation lists and reporting.
โข Enforce participant fundraising and administrative deadlines, including managing
reminders and follow-ups with a willingness to keep participants accountable.
โข Maintain updated participant records and keep up with administrative duties using
Adventures' databases and systems.
โข Provide quality customer service and communicate information in a timely manner
via phone, emails, blogs and social media.
โข Be open to the leading of the Holy Spirit in conversations with each participant.
โข Assist in overseeing risk updates from various resources
โข Create and upkeep the World Race dashboard
โข Assist in host management and other office logistical needs
โข Participate in participant events, such as Training Camp registrations and Training
Camp training teams for squads/trips.
โข Develop a team of ministry partners to complete personal fundraising goal (I
Corinthians 9:14, Philippians 4:17).
Competencies Required
โข Understands and embraces the core values and culture of Adventures In Missions
and its programs
โข Established record of high character and a servant mentality
โข Administrative-focused and deadline-driven, willing to hold self and participants
accountable
โข Adaptable and able to function in an innovative space, including learning new
systems and processes with motivation to independently drive processes
โข Relational with strong communication and interpersonal skills (written/verbal),
positive attitude, and the ability and desire to work in a collaborative environment
โข Customer-centric with outstanding customer service skills, operating with
professionalism, patience, and care while making people feel valued and
comfortable
โข Basic knowledge of how emotions and trauma relate to personalities and
behaviors, including basic knowledge of mental health and addiction
โข Ability to listen, understand, empathize, and offer counsel when needed
โข Current lifestyle of pursuing growth and self-care
โข Basic knowledge of Microsoft Word, Excel, and Google Workspace applications
โข Experience with the World Race