Meta Data Analyst Jobs in Florida (NOW HIRING)

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position is based out of our global operations center in Tampa, FL.

General Description:
We are seeking a Business Analytics and Recognition Data Analyst to join our team! The Business Analytics and Recognition Data Analyst play a key role in supporting the firm's data driven marketing, recognition, and knowledge management initiatives. This position is responsible for the collection, validation, analysis, and strategic use of firm data that supports legal directories, accolades, survey submissions, and internal reporting. Working within the Marketing Department and collaborating, the analyst helps improve data governance, submission processes, and reporting through dashboards and analytics, while supporting knowledge management efforts that enhance firm visibility and strategic decision-making.

Key Responsibilities and Essential Job Functions:

• Follow best practices to support submissions for publication, client, industry, and government surveys; as well as directory and award nominations, ensuring timely and accurate delivery.
• Support the calendaring of directory, publication, and survey submissions, implementing and improving the submission process for each unique publication, directory, survey, or accolade submission while helping improve submission workflows and documentation.
• Collect, maintain, and report on firm demographic, financial and operational data to support engagement, marketing, and other business professionals, including the development of dashboards and reporting tools using Microsoft Power BI or similar platforms.
• Perform data validation and quality control across submissions and internal datasets to ensure consistency, accuracy, and high-quality deliverables.
• Integrate and verify firm financial, client matter and HR Systems data while maintaining strict confidentiality and compliance with all Firm privacy guidelines, data retention standards, and Personally Identifiable Information (PII) requirements.
• Support development, integration and maintenance of firm submissions and experience databases under the direction of Business Analytics and Marketing leadership and in partnership with the Enterprise Project Management Office (EPMO) as well as other Business Services stakeholders
• Maintain documentation of declined opportunities or submissions to avoid, including rationale and historical context.
• Maintain and report firm data metrics and performance indicators, providing regular updates to Marketing, Engagement and Firm leadership.
• Stay abreast of the information needs, workflow and preferences of users and stakeholders in order to improve ease of access to information and best-in-class data support.
• Support the development of Business Analytics and Recognition Data training material, including show sheets and training manuals, ensuring accuracy of all instructional material.
• Help develop improved reporting of RFPs, surveys, directories, publications, accolades, and other submissions.
• Participate in Business Analytics and Recognition Data team meetings and collaborate across departments to promote centralized and accessible firm data.
• Assist in creating analytical reports in order to identify problems, opportunities, and potential solutions in day-to-day business functions.
• Work in collaboration with Marketing, Knowledge Management, Finance, Human Resources, IT, and Innovation teams to promote centralization of and easy access to data.
• Expected to maintain a regular and predictable work schedule and full attention to and engagement in work activities on behalf of the firm during business hours unless otherwise approved or required by applicable law.
• Special projects and duties as assigned.
  

Required Skills:

Data Analysis and Legal Knowledge Management

• Ability to analyze information, logically organize information, and integrate findings into work product.
• Attention to detail with high level of accuracy in data entry.
• Intermediate understanding of legal systems and concepts, with an awareness of the legal industry and current trends
• Experience with knowledge management, including some understanding of meta data's role in information organization.
• Experience analyzing and reporting on large data sets, with some ability to synthesize large quantities of data and to express complex concepts in a concise, business format.
• Experience building and maintaining legal taxonomies.
• Knowledge of data collection methods and competencies, including an understanding of information organization and collecting data towards decision making
• Critical evaluation skills, including the ability to assess the credibility, currency, and validity of information sources.
• Familiarity with APIs and data visualization tools
• Ability to adopt new technologies quickly, including AIenabled workflows and tools.
  

Professionalism and Leadership

• Commitment to strong service values with the ability to exhibit sound professional judgment, discretion, strategic thinking, independent problem solving and accountability.
• Effective communication skills, including active listening, clear writing, professional speaking, cultural sensitivity, emotional intelligence, and civility.
• Experience with time management, including an understanding of prioritization towards team and organizational goals.
• Understanding of and proven commitment to relationship building, team building and collaboration
• Future-focused outlook with some experience engaging stakeholders towards surfacing and communicating problems, challenges, and opportunities.
• Self-awareness of knowledge gaps with personal effort toward continuing education
• Team-minded and diplomatic, with an engagement in mentorship and knowledge sharing
• Independently motivated

Practical Skills

• Proficiency with Microsoft Office Suite, including Excel, Word, and PowerPoint, or Microsoft 365
• Experience with web-based database resources
• Experience editing information in SharePoint, ServiceNow, or similar.
• Ability to adapt and apply new technologies and workflows.
• Demonstrated stress management skills and effective prioritization of workload.
• Ability to adapt in a fast-paced, collaborative work environment.
• Basic troubleshooting skills with common IT issues involving access to databases and online content.
  

Required Qualifications & Education:

• Bachelor's Degree
• Minimum of 2 years legal, corporate, or industry data experience or survey submission experience required; preferably in a law firm setting or equivalent.
  

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage.

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact ApplicantAccommodations@hklaw.com.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP's privacy policies.