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Meetings Manager Jobs in Reston, VA (NOW HIRING)

Association Headquarters

Meeting Coordinator

Alexandria, VA · On-site

$22 - $28.75/hr

We have four main divisions within AH - a full-service Association Management Company; a Marketing and Communications Agency (MarCom); a Meetings & Events Management Team; and a division that focuses ...

FINRA

Senior Meeting Planner

Rockville, MD · Hybrid

$96K - $180K/yr

Facilitates pre-conference meetings, site selection, contract negotiation, rooming list, menu development and banquet event orders, on-site management, budget reporting, and post-conference expenses ...

FINRA

Senior Meeting Planner

Washington, DC · Hybrid

$96K - $180K/yr

Facilitates pre-conference meetings, site selection, contract negotiation, rooming list, menu development and banquet event orders, on-site management, budget reporting, and post-conference expenses ...

Wilmerhale

Meeting Coordinator

Washington, DC · On-site

$23.25 - $30.50/hr

Coordinates internal meetings and special events, working with event owners and contacts ... Assists with external events to include managing RSVPs, the RFP process, event collateral, event ...

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Meetings Manager information

See Reston, VA salary details

$23.9K

$63.8K

$106.6K

How much do meetings manager jobs pay per year?

As of Aug 8, 2026, the average yearly pay for meetings manager in Reston, VA is $63,827.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,800.00 and $71,800.00 per year, depending on experience, location, and employer.

What are some common challenges meetings managers face when coordinating large-scale events, and how can they be addressed?

Meetings Managers often encounter challenges such as managing multiple vendors, adhering to tight timelines, and ensuring clear communication among diverse stakeholders. These can be addressed by developing detailed project plans, leveraging event management software for organization, and scheduling regular check-ins with team members and partners. Building strong relationships with suppliers and maintaining flexibility for last-minute changes are also critical for successful event execution.

What is the difference between Meetings Manager vs Event Coordinator?

AspectMeetings ManagerEvent Coordinator
CredentialsBachelor's degree in hospitality, business, or related field; certifications like CMP (Certified Meeting Professional)Bachelor's degree in hospitality, marketing, or related field; certifications like CSEP (Certified Special Events Professional)
Work EnvironmentCorporate offices, conference centers, hotelsEvent venues, hotels, outdoor locations
Employer & IndustryCorporations, associations, government agenciesEvent planning companies, hotels, nonprofits
Search & Comparison IntentYesYes

While both roles involve planning and coordinating events, a Meetings Manager primarily focuses on organizing corporate meetings, conferences, and internal events within a business environment. An Event Coordinator typically manages a broader range of events, including social gatherings, weddings, and public events. The Meetings Manager often works within organizations to ensure seamless internal and external meetings, whereas the Event Coordinator handles diverse event types across various settings.

What does a meetings manager do?

A Meetings Manager is responsible for planning, organizing, and executing meetings, conferences, and events for organizations. They coordinate logistics such as venue selection, catering, transportation, and audiovisual requirements, while also managing budgets and timelines. Meetings Managers often work with vendors, stakeholders, and attendees to ensure that events run smoothly and meet organizational objectives. Their role requires strong organizational, communication, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a meetings manager?

To thrive as a Meetings Manager, you need expertise in event planning, project management, and budgeting, often supported by a degree in hospitality or a related field. Familiarity with event management software, registration platforms, and knowledge of industry certifications like CMP (Certified Meeting Professional) are highly valued. Strong organizational skills, attention to detail, and effective communication are crucial soft skills for coordinating logistics and managing stakeholder expectations. These skills ensure seamless event execution, client satisfaction, and the ability to handle complex, multi-faceted meetings successfully.
What cities near Reston, VA are hiring for Meetings Manager jobs? Cities near Reston, VA with the most Meetings Manager job openings:
Meetings Manager jobs near you

Meeting Coordinator

Association Headquarters

Alexandria, VA • On-site

$22 - $28.75/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 17 days ago

Job description

HYBRID SCHEDULE AVAILABLE
Association Headquarters is searching for a Meeting Coordinator. The Meeting Coordinator serves in a support role for the Meeting Manager. The Meeting Coordinator is involved in many aspects of the logistical planning of large conferences and meeting events. As a Meeting Coordinator moves through the position, the expectation is to take on additional responsibilities and become involved in more areas of meeting management.
Essential Duties and Responsibilities
  • Speaker management (invitations, tracking responses, collecting presentation materials)
  • Housing management (collecting VIP, speaker, and staff housing and maintain master housing list)
  • Registration management (collecting and inputting meeting registrations, customer service)
  • Payment processing (bills and invoices, reimbursements)
  • Logistics (direct bill applications, assistance with set up book production, compiling site proposal responses, post-meeting statistic data collection)
  • Duties as assigned (copies, scanning, filing, correspondence, internet-based research, proof-reading)
  • Marketing - assist with development and proofing of all marketing material
  • Website management - updating material on the website
  • Exhibition administration - a collection of contracts and management of exhibit spreadsheet
  • For AH meeting department: books vendor visits as well as handles food order and set up for any in house meetings as requested

Education, Experience, and Required Proficiencies
Bachelor's degree preferred, high school diploma required.
In accordance with Association Headquarters' commitment to provide and maintain a workplace that is free of known and preventable hazards to safeguard the health of employees and their families, clients, and affiliates, all employees are required to receive the COVID-19 vaccination unless a reasonable accommodation is approved (i.e.: serious health risks or sincere religious beliefs). Such accommodations will be granted where they do not cause AH undue hardship or pose a direct threat to the health and safety of others.
APPLICATION INSTRUCTIONS
To be considered for this position, the online application must be submitted, along with an updated resume. All applicable fields on the application are required.
TEXT TO APPLY: TEXT AHMCDC to (856) 746-4597
AH utilizes Spark Hire, a video interview software, to gain better insight into our candidates. Please use the below link to submit your video interview for review.
Meeting Coordinator Spark Hire Interview
AH is a professional services firm that specializes in helping non-profit organizations achieve their mission, create value, and advance their causes, industries, and professions. We have four main divisions within AH - a full-service Association Management Company; a Marketing and Communications Agency (MarCom); a Meetings & Events Management Team; and a division that focuses on other custom solutions such as strategic planning, website builds, database integrations, accounting services, staff recruitment, credentialing management, public affairs and lobbying, and growing non-dues revenue.
For more information, visit associationheadquarters.com, connect with AH on Facebook on YouTube and follow on Twitter.
Association Headquarters is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, nationality, ethnicity, ancestry, age, sex (including pregnancy), family status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, and mental or physical disability (including perceived disability, and AIDS and HIV status) , language, national origin, political affiliation, socio-economic status, and other characteristics that make our employees unique.
Benefits
Benefits include, but are not limited to:
  • Medical, Dental, and Vision
  • Voluntary Life Insurance - Employee Paid
  • AFLAC available
  • Paid holidays and Paid Time Off (PTO) accrual
  • 401k
  • Basic life insurance, short term, and long term disability
  • Pet Insurance

Other Benefits of Working at AH:
  • Named Best Place to Work by Philadelphia Business Journal 9 Times - based on a survey conducted of our employees
  • Industry Leader - Most credentialed AMC, and the first AMC to be Customer Service Certified by the Customer Service Institute of America
  • Flex Schedules
  • On-site fitness center, open 24/7
  • Gym reimbursement program
  • Tuition reimbursement program
  • Training and Development opportunities

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