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Medical Spa Receptionist Jobs in San Ramon, CA (NOW HIRING)

Golden State Dermatology

Medical Receptionist

Berkeley, CA · On-site

$21 - $25/hr

As a Medical Receptionist at Golden State Dermatology, you'll play a pivotal role in ensuring the smooth operation of our front desk and providing exceptional service to our patients. * Your day will ...

Golden State Dermatology

Medical Receptionist

Berkeley, CA · On-site

$21 - $25/hr

As a Medical Receptionist at Golden State Dermatology, you'll play a pivotal role in ensuring the smooth operation of our front desk and providing exceptional service to our patients. * Your day will ...

Merrill Gardens

Receptionist

Oakland, CA · On-site

$18 - $23.75/hr

Senior Living Receptionist Part Time Merrill Family of Senior Living Communities, a privately-owned ... Highly competitive pay and comprehensive benefits (medical, dental, vision, flexible spending ...

New

Merrill Gardens at Rockridge

Receptionist

Oakland, CA

$17.50 - $21/hr

Senior Living Receptionist Part Time Merrill Family of Senior Living Communities , a privately ... Highly competitive pay and comprehensive benefits (medical, dental, vision, flexible spending ...

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All JobsMedical Spa Receptionist JobsMedical Spa Receptionist Jobs in San Ramon, CA

Medical Spa Receptionist information

See San Ramon, CA salary details

$12

$19

$25

How much do medical spa receptionist jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for medical spa receptionist in San Ramon, CA is $19.79, according to ZipRecruiter salary data. Most workers in this role earn between $17.74 and $21.49 per hour, depending on experience, location, and employer.

What does a medical spa receptionist do?

As a medical spa receptionist, your duties and responsibilities involve a variety of administrative and customer service tasks at a medical spa, where clients may receive laser skin therapy, permanent hair removal, liposuction, facial fillers, and other cosmetic treatments. You answer incoming phone calls, schedule appointments for clients, process billing paperwork, and ensure that the office and spa remain stocked with inventory. You also provide customer service to clients at various stages of their visit. You greet them when they arrive, help prep them for medical treatments as needed, and coordinate future appointments. You also collect payments and provide information to clients regarding any treatments that the medical spa offers.

What does a medical spa receptionist do?

A Medical Spa Receptionist is responsible for greeting clients, scheduling appointments, answering phones, and providing general information about the spa's services. They manage client records, handle payments, and ensure the front desk operates smoothly. Additionally, they may assist with marketing efforts and maintain a welcoming, professional environment. Their role is crucial in creating a positive first impression and supporting both clients and staff.

What are the key skills and qualifications needed to thrive as a medical spa receptionist, and why are they important?

To thrive as a Medical Spa Receptionist, you need strong organizational skills, attention to detail, and experience in customer service, often supported by a high school diploma or equivalent. Familiarity with appointment scheduling software, point-of-sale systems, and electronic medical records is typically required. Outstanding communication, professionalism, and the ability to multitask in a fast-paced environment are essential soft skills for this role. These abilities ensure a smooth client experience, efficient spa operations, and positive first impressions that are critical for client retention and satisfaction.

What are some common challenges faced by medical spa receptionists and how can they be managed?

Medical Spa Receptionists often juggle multiple responsibilities, including managing appointment schedules, handling sensitive client information, and ensuring a welcoming environment. One common challenge is balancing front desk duties with administrative tasks during peak hours, which can be managed through effective time management and communication with the team. Additionally, receptionists may encounter clients with high expectations or privacy concerns, so maintaining professionalism and discretion is essential. Regular training on spa protocols and customer service skills can help address these challenges and enhance the overall client experience.

What is the difference between Medical Spa Receptionist vs Medical Assistant?

AspectMedical Spa ReceptionistMedical Assistant
CredentialsHigh school diploma or equivalent; optional certificationPost-secondary education; certification or diploma often preferred
Work EnvironmentFront desk, patient check-in/out, scheduling in medical spa settingsClinical settings, assisting with procedures, patient prep
Job ResponsibilitiesGreeting clients, managing appointments, administrative tasksAssisting providers, preparing treatment rooms, basic patient care

The Medical Spa Receptionist primarily handles administrative duties and client interactions at the front desk, while the Medical Assistant performs clinical tasks and supports medical procedures. Both roles are essential in a medical spa environment but differ in their focus and required training.

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Medical Spa Receptionist jobs near you
Infographic showing various Medical Spa Receptionist job openings in San Ramon, CA as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 14% Part Time, and 7% Contract. Highlights an 89% Physical, 2% Hybrid, and 9% Remote job distribution, with an average salary of $41,161 per year, or $19.8 per hour.

Medical Receptionist

California Skin Institute Management LLC

San Francisco, CA • On-site

$21 - $27/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 18 days ago

Job description

California Skin Institute (CSI) is the largest and fastest growing private dermatology practice in California offering an unwavering commitment to excellence in medical, surgical, and cosmetic dermatology and plastic surgery. We have one of the most state-of-the-art and comprehensive skin-based service lines including laser, light, radio-frequency, reconstructive and cosmetic surgery techniques, Medicare-approved surgery centers and a full-service dermatopathology laboratory. Come join our team as we innovate both in the clinical setting and in practice operations!
As our mission is safe patient care, we require all our employees to be vaccinated as such vaccinations are available, and subject to the narrow exceptions provided by applicable law.
Responsibilities
  • Answers busy, multi-line phone system, providing top-notch customer service
  • Greets patients and visitors in a prompt, courteous, and accommodating manner
  • Knowledgeable of providers in the office and treatments they provide
  • Knowledgeable of skin care products available at the office
  • Focus on product sales with every patient
  • Maintains work area and lobby in neat manner
  • Schedules patient appointments and visits
  • Registers patients using NexTech Practice Management System, entering demographics, copying patients' insurance card and specifies subscriber/subscriber DOB
  • Provides insurance authorization support
  • Collects co-pays and/or patient balance(s), providing patient receipt and maintaining receipt logbook, and maintaining/balancing daily cash log

Requirements
  • Proven working experience as a medical receptionist and/or medical records clerk, at least one (1) year
  • EMR experience preferred
  • Knowledge of medical office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Social perceptiveness and service oriented
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Prior experience with management of paper records
  • Proficiency in MS Office and patient management software, Nextech
  • Must be able to lift up to 25 pounds on a routine basis
  • High school diploma or equivalent
  • Must be willing to travel to nearby CSI practice locations

Benefits and Perks
We value our employees' time and efforts. Our commitment to your success is enhanced by our competitive pay in addition to a benefits package including:
  • Medical, Vision & Dental
  • HSA/FSA
  • Life Insurance
  • 401 (K)
  • Generous Paid Time Off
  • Employee Discount Program
  • Growth and Development Opportunities
  • Recognition Program
  • And much more!

It is the policy of California Skin Institute to afford equal opportunity for employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, family status (including pregnancy), marital status, military status, sensory, physical, or mental disability, genetic information, or any other factor protected by local, state or federal law, and to prohibit harassment or retaliation based on any of these factors.

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