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Medical Records Associate Jobs in Ontario (NOW HIRING)

destinationone Consulting

Associate's degree in Health Information Management or related field preferred. Previous experience in medical records or a healthcare administrative role is a plus. Proficient in electronic health ...

CHARM Fertility

Medical Office Administrator

Oakville, ON · On-site

CA$21 - CA$22/hr

Maintain patient records, ensure confidentiality of sensitive information and adhere to privacy ... Associate's Degree in MOA or Bachelor's Degree in healthcare management or any management Degree

Charm Fertility

Medical Office Administrator

Oakville, ON · On-site

$21 - $22/hr

Maintain patient records, ensure confidentiality of sensitive information and adhere to privacy ... Associate's Degree in MOA or Bachelor's Degree in healthcare management or any management Degree

National Veterinary Associates

CA$50 - CA$100/hr

As an Associate Veterinarian, you will collaborate with a team of veterinary technicians ... Maintain accurate medical records and uphold clinic standards. What We Offer: * Full-time position ...

destinationone Consulting

... Associate's degree in Health Administration, Business Administration, or a related field; Bachelor ... Proficient in electronic health record (EHR) systems and office software. Strong communication and ...

NFP Corp

Client Service Associate

Thornhill, ON · Hybrid

CA$50K - CA$60K/yr

... Associate to support the needs of our Individual Solutions division. In this role, you will be ... medical records, and other documentation needed for policy approval. * Track and monitor the status ...

destinationone Consulting

Maintain accurate and organized billing records and documentation. Generate billing reports and ... Requirements Associate's degree in Medical Billing, Health Information Management, or related field ...

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Medical Records Associate information

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$5

$17

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How much do medical records associate jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for medical records associate in Ontario is $17.10, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $18.75 per hour, depending on experience, location, and employer.

What is a medical records associate?

Medical Records Associates are professionals responsible for organizing, managing, and maintaining patients' health information and medical records within healthcare facilities. They ensure the accuracy, accessibility, and security of both paper and electronic records, complying with privacy regulations such as HIPAA. Medical Records Associates play a crucial role in supporting healthcare providers by retrieving information for patient care, billing, and legal purposes, and may also assist with coding and data entry tasks.

What skills and qualifications are needed to be a medical records associate?

To thrive as a Medical Records Associate, you need attention to detail, organizational skills, and a strong understanding of medical terminology, often supported by a certificate or associate degree in health information management. Familiarity with electronic health record (EHR) systems, HIPAA compliance, and medical coding software is typically required. Strong communication, discretion, and the ability to manage confidential information are essential soft skills for this role. These skills ensure accurate, secure, and efficient management of patient records, which is crucial for quality healthcare delivery and regulatory compliance.

What are common challenges faced by medical records associates, and how can they be managed?

Medical Records Associates often encounter challenges such as maintaining accuracy while handling large volumes of patient data and ensuring compliance with privacy regulations like HIPAA. They may also need to adapt quickly to changes in electronic health record (EHR) systems and work efficiently under tight deadlines. Effective organization, attention to detail, and ongoing training in new software or policies are key to managing these challenges. Collaborating closely with healthcare providers and IT teams can also help resolve issues quickly and maintain smooth workflow.

What is the difference between Medical Records Associate vs Medical Records Technician?

AspectMedical Records AssociateMedical Records Technician
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma; often certified (e.g., RHIT)
Work EnvironmentHospitals, clinics, healthcare officesHospitals, clinics, insurance companies
Job ResponsibilitiesOrganizing, filing, retrieving patient recordsCoding, data entry, maintaining health records
Industry UsageCommonly used in healthcare settingsOften used interchangeably with Medical Records Associate

Both roles involve managing patient health information, but Medical Records Technicians typically focus more on coding and data accuracy, often requiring certification. Medical Records Associates handle organizing and retrieving records, usually with less emphasis on coding. Understanding these differences helps in choosing the right career path or job search focus.

Is a medical records associate a good career?

A medical records associate is a stable healthcare support role that involves managing patient records, ensuring accuracy, and maintaining confidentiality. It typically requires attention to detail, familiarity with electronic health record systems, and may offer opportunities for advancement in healthcare administration. The job often features regular hours and a predictable schedule, making it a practical career choice for those interested in healthcare support roles.

What kind of jobs can you get with a medical records associate?

A Medical Records Associate can pursue roles such as health information technician, medical coder, or medical records clerk. These positions involve managing patient data, ensuring accuracy, and using electronic health record (EHR) systems, often requiring attention to detail and knowledge of healthcare privacy regulations.

What are the most commonly searched types of Medical Records jobs in Ontario?

The most popular types of Medical Records jobs in Ontario are:

What cities in Ontario are hiring for Medical Records Associate jobs?

Cities in Ontario with the most Medical Records Associate job openings:

Medical Records Associate jobs near you
Infographic showing various Medical Records Associate job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 22% Part Time, and 6% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $35,562 per year, or $17.1 per hour.

Medical Records Clerk

destinationone Consulting

Full-time

Re-posted 15 days ago

Job description

destinationone Consulting specializes in recruitment across diverse sectors, including Healthcare, Health Tech, Government, Municipalities, Non-Profits, Legal, Public Accounting, Food and more. We are proactively building a data bank for opportunities in these fields. By applying, you ensure our recruiters can quickly match you with suitable roles when they arise.

Location: Various locations across Ontario The Medical Records Clerk is responsible for organizing and maintaining patient records within a healthcare facility. This role ensures that patient information is accurate, up-to-date, and easily accessible for healthcare providers. Key Responsibilities: Organize and file patient medical records accurately and efficiently.

Retrieve and process requests for patient information from healthcare providers and authorized personnel. Input and update patient information in electronic health record (EHR) systems. Ensure the accuracy of data entry to maintain high-quality patient records.

Maintain confidentiality and security of patient records in compliance with HIPAA and other regulations. Assist in audits to ensure records meet legal and regulatory standards. Requirements High school diploma or equivalent; Associate's degree in Health Information Management or related field preferred.

Previous experience in medical records or a healthcare administrative role is a plus. Proficient in electronic health record (EHR) systems and Microsoft Office Suite. Strong attention to detail and organizational skills.

Disclaimer: We're proactively building a databank for opportunities in Healthcare, Health Tech, Government, Non-Profits, Legal, and more. By applying, you ensure our recruiters can quickly match you with suitable roles when they arise. We value Integrity, Transparency, and Innovation, so we want you to know these are not active jobs.

Join our network today, and we'll promptly connect you with the right opportunities when they come up. Let us help you find your next career move. Follow us on LinkedIn to stay updated with information and developments: LINKEDIN.

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