Medical Program Assistant Jobs in Hialeah, FL (NOW HIRING)

Do you want to join an organization that invests in you as a Program Assistant WFH? At HealthTrust Workforce Solutions, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.

JOB TITLE – Program Assistant

GENERAL SUMMARY OF DUTIES: The Program Assistant is responsible for assisting Travel Recruiters, Program Managers, and department management with their job requirements. Responsibilities include but are not limited to communicating effectively with all involved personnel, and providing timely follow up for needs and issues as necessary. 

SUPERVISOR – Program Assistant Supervisor

SUPERVISES – None 

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:

· Maintains open communication with Travel Recruiters, Program Managers, Director of Recruitment and Director of Travel Operations in an effort to meet special needs and address problems or concerns.

• Responses to supervisors and co-workers request for information and assistance in a timely manner.
• Receives and screens travelers, client facilities and vendor partners’ inquiries. Forwards inquiries or complaints to the appropriate individual for resolution and follows up in a timely manner to ensure issue was resolved satisfactorily.
• Answers the telephone; provides courteous, effective assistance to callers; takes and relays accurate, timely messages.
• Checks the “Recruiter Line” on a daily basis and forwards the messages accordingly.
• Supports Recruitment in tracking Nurse Competency Testing and Checklists, applications and system updates.
• Manages all leads received from “Applicant Tracking Systems” as well as interdepartmental/intercompany referral leads (i.e. account managers, local offices etc.).
• Interacts with all team members to constantly improve the submission turnaround time with client.
• Assists in screening vendor candidate submissions and inputs/updates information in appropriate databases in a timely manner.
• Assists in obtaining all travel needs and inputs information into the Travel Module.
• Processes travel vendor confirmations in StaffRx for appropriate booking of assignment.
• Process vendor candidates for eSAF.
• Immediately communicates all issues related to the quality of care rendered by travel staff to the appropriate Hospital Account Manager.
• Assist in providing client facilities and vendor partners with required documents and information for travelers currently on assignment and future starts.
• Provides coverage for and supports Travel Administrative Assistant as necessary.
• Other duties as assigned.

KNOWLEDGE, SKILLS, & ABILITIES – This position requires the following minimal requirements:

• Excellent oral and written communication skills
• Excellent organizational skills
• Ability to multi-task, and handle multiple priorities
• Ability to provide a high level of customer service
• Ability to work well independently and within a team environment
• Maintains working area and equipment in accordance with environmental and safety regulation
• Must have knowledge of Microsoft Office such as Outlook, Word and Excel

EDUCATION –High School Diploma or GED Equivalent required   

EXPERIENCE – At least 1-3 years clerical experience

CERTIFICATE/LICENSE – None 

PHYSICAL DEMANDS/WORKING CONDITIONS –

• Exert up to 20 lbs force occasionally and/or up to 10 lbs frequently
• Requires prolonged sitting and some bending, stooping, and stretching.
• Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment.
• Requires the perceiving the nature of sounds at normal speaking levels with or without correction; ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Requires normal range eyesight to record, prepare, and communicate appropriate reports.
• Requires dexterity to type.
• Work is performed in an office environment and involves frequent contact with staff and the public.   

HealthTrust Workforce Solutions, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Are you looking for a healthcare career that offers opportunities for personal and professional growth? Look no further than HealthTrust Workforce Solutions. At HealthTrust, we believe that healthcare is all about people - those who provide it and those who receive it. As a wholly-owned subsidiary of HCA Healthcare and a preferred partner to thousands of top-performing hospitals, we are the largest managed services provider in the healthcare industry. With over 28,000 professionals placed in healthcare roles each year, we take pride in expanding skill sets, broadening career horizons, providing economic stability, and cultivating personal growth. Join us and pave the way for a fulfilling healthcare career.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Program Assistant WFH opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.