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Medical Program Assistant Jobs in Nevada (NOW HIRING)

U.S.VETS

Program Assistant

Las Vegas, NV

$21.78 - $38.12/hr

Benefits include Paid Vacation, Sick Time, Paid Holidays, Medical, Dental, Vision and Company matching 401K Under the direction of the Operations Manager, the Program Assistant is responsible for ...

Northern Nevada HOPES

Medical Director

Reno, NV · On-site

Demonstrate accountability for medical programs within the Quality Management and ValueBased ... Develop corrective strategies to address compliance concerns. * Assist with the investigation of ...

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Medical Program Assistant information

What is a medical program assistant?

Medical Program Assistants are administrative professionals who support the operations of healthcare programs within hospitals, clinics, or public health organizations. They handle tasks such as scheduling appointments, managing patient records, coordinating communication between medical staff, and assisting with program logistics. Their work ensures that healthcare programs run smoothly and efficiently, allowing medical providers to focus on patient care. Medical Program Assistants may also help with billing, data entry, and basic clinical tasks depending on the setting.

What skills and qualifications are needed to be a medical program assistant?

To thrive as a Medical Program Assistant, you need strong organizational abilities, familiarity with medical terminology, and at least a high school diploma or associate degree in a related field. Proficiency with healthcare management software, electronic health records (EHR), and scheduling systems is commonly required. Excellent communication, attention to detail, and the ability to multitask are vital soft skills in this role. These skills ensure efficient program coordination, accurate record-keeping, and smooth interactions between patients, staff, and providers.

What are common challenges faced by medical program assistants, and how can they be addressed?

Medical Program Assistants often juggle multiple administrative tasks, such as scheduling, record-keeping, and patient communication, which can become challenging when priorities shift rapidly. Adapting to frequent changes and maintaining attention to detail are essential skills in this role. Effective time management, clear communication with medical staff, and staying organized through digital tools or checklists can help address these challenges. Building strong relationships with colleagues also ensures better workflow and support when handling high-pressure situations.

What is the difference between Medical Program Assistant vs Medical Office Assistant?

AspectMedical Program AssistantMedical Office Assistant
CredentialsCertificates or diplomas in healthcare administration or related fieldsCertificates in medical office procedures or administrative support
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, outpatient centers
Employer & IndustryHospitals, healthcare organizations, government health agenciesPrivate medical practices, clinics, outpatient services
Common Search & ComparisonYesYes

The main difference between a Medical Program Assistant and a Medical Office Assistant lies in their focus. Medical Program Assistants typically support healthcare programs and administrative functions within larger healthcare organizations, often requiring specialized certifications. Medical Office Assistants primarily handle front-office tasks like scheduling, billing, and patient communication in medical practices. Both roles require administrative skills, but Medical Program Assistants often work more closely with healthcare programs and policies.

What cities in Nevada are hiring for Medical Program Assistant jobs?

Cities in Nevada with the most Medical Program Assistant job openings:

Medical Program Assistant jobs near you

Program Assistant

UNITED STATES VETERANS INITIATIVE

Las Vegas, NV • On-site

$21.78 - $38.12/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 22 days ago

Job description

Looking for a rewarding position? How would you like to serve those who served?
If you are looking for an opportunity to work for a great organization & make a difference, this is the job for you!
Come & join our winning team!
Benefits include Paid Vacation, Sick Time, Paid Holidays, Medical, Dental, Vision and Company matching 401K
Under the direction of the Operations Manager, the Program Assistant is responsible for enhancing organizational support of programs through client record retention, client program fee collection and reporting, petty cash distribution and tracking, invoice reconciliation, supply ordering, event coordination, and aiding in the overall operation of programs to best serve veterans.
Responsibilities:
  • Responsible for overseeing and maintaining central databases of clients and program information and ensures compliance with grant-mandated systems
  • Supports Case Management department in maintaining files, preparation for audits, and correction of any deficiencies
  • Collects and tracks program rents to include providing receipts to clients, maintaining rent calculation worksheets and waivers, and providing reports to Program staff
  • Collects and tracks program rents to include providing receipts to clients, maintaining rent calculation worksheets and waivers, and providing reports to Program staff Collects, reconciles, tracks, and deposits any other site cash accounts, money orders, and checks such as donations received or site store revenue
  • Monitors and maintains supply inventory, coordinates purchases with approval, submits purchase orders, allocates expenses, and monitors vendor balances
  • Coordinates with Program staff for requesting supportive service funds to meet client needs
  • Assists with accounting functions and coordinates with Accounts Payable to ensure all deposits and expenses are submitted and posted timely
  • Assists with grant applications, reports, budget tracking, and billings
  • Assists in recording cash and in-kind contributions and maintaining database of contributors for mailings and solicitations to support programs
  • Coordinates shipping and post office mailings and tracks receipt of products and donations
  • Plans annual and other periodic events for donors, partners, clients, and staff
  • Assists with program-specific activities as needed such as client screenings, assessment for eligibility, intake documentation, and orientation
  • Assists with human resources activities to include posting positions, pre-screening candidates, scheduling interviews, coordinating orientation and training, and tracking evaluation and eligibility dates
  • Assists supervisors with coordinating staff training and ensuring proper payroll allocations
  • Assists with maintaining Operations Manual and regular review and update of program and organization policies
  • Provides direct and confidential support to management, staff members, and interns
  • Other duties as assigned

Requirements:
  • Bachelor's Degree in Social Services, Accounting, Non-Profit Management or related field. Minimum of 2 years of relevant experience may substitute for a degree.
  • Strong computer skills and proficiency in Microsoft Office
  • Highly organized with attention to detail
  • Able to work independently & responsibly
  • Excellent communication skills, both oral and written
  • Knowledge of veteran issues, homelessness, and local services a plus
  • Enthusiasm, Positive Attitude, Team Player, Flexibility, & Creativity
  • Ability to listen, take direction, and make sound decisions
  • Ability to organize and implement both short-term and long-term projects and programs

United States Veterans Initiative is a non-profit organization whose mission is the successful transition of military veterans and their families through the provision of housing, counseling, career development and comprehensive support.

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