Material Control Assistant Jobs in Virginia (NOW HIRING)

Applicants must have an Active Top Secret/SCI US Government clearance with polygraph. Note: US Citizenship is required to maintain a Top Secret/SCI clearance with polygraph.

Inventory Management and Property Control - Full Performance personnel assigned to IMPC work are responsible for assisting any office assigned with complying with property accountability and auditability, as stipulated in respective Agency regulations. The personnel shall coordinate with the appropriate Senior Logistics Staff Officer (or their designated representative) in the Directorate/Mission Center/Component/Office of assignment closest to the contractor's activity in order to ensure inventories and accountability/auditability efforts conform to the overall priorities established by the Office of Logistics. The contractor shall conduct inventories of goods and materials for area of assignment alone or as part of a larger team. The contractor may also serve as a Responsible Officer if deemed appropriate by the senior Logistics Staff focal point. Routine physical inventorying, organizing records, and interfacing with a wide variety of individuals requires excellent customer service and interpersonal skills.

Duties/Tasks and Responsibilities

The Inventory Management and Property Control discipline is highly diverse and Duties/Tasks and Responsibilities described below are dependent on the office of assignment.

• Coordinate efforts with the appropriate senior Logistics Staff Officer, or their designated representative, in the closest Directorate/Missions Support Staff/Component/Office of assignment to ensure alignment with Office of Logistics priorities.

• Processes routine inventory requests by validating receipt of goods and materials against requirements.

• Updates electronic records with status/location of items.

• Provide status of work and accountability as needed to appropriate staff and Logistics Staff focal points as required.

• Issues and maintains hand-receipts.

• Process all types of electronic transactions of property/equipment in the Sponsor's system or record.

• Scan/create electronic records in order to create auditable financial statements.

• Assists in the property inventory process; helps reconcile property discrepancies; and assists in the retrieval of information from various databases to accurately track and inventory items.

• Assists in maintaining table of vehicular allowances and vehicle tracking databases.

• Assists in maintaining and tracking agency telephones.

• Performs other related duties as assigned.

• Processes requests for vehicles and mileage reports.

• Prepares usage charts for reporting to GSA.

• Distributes parking permits and E-ZPass devices.

• Issues component vehicles for short term use, track keys.

Knowledge, Skills, and Abilities

• Ability to become familiar with the Sponsor's logistics and appropriate financial regulations, policies, and unique authorities.

• Basic knowledge of logistics procedures and policies specific to the area of assignment.

• Basic knowledge of various logistics databases and applications

• Basic knowledge of how to read and interpret basic financial statements.

• Excellent oral and written communication skills sufficient to compose and deliver responses to customers' routine questions in a clear and concise manner.

• Experience in developing an internal network of professional working relationships within the work unit and counterparts in other Offices.

• Excellent customer service skills necessary to interact with customers effectively in resolving routine problems.

• Adaptability to changing work requirements and priorities.

• Proven use of good judgment and personal initiative in recognizing appropriate action to be taken for completion of tasks.

• Demonstrated a high level of service delivery.

• Based on location, individual may be required to have forklift certification to move material for inventory purposes within a warehousing environment.

Work Environment

Depending on assignment, work is primarily performed in an office environment and may including conditions vary from an office environment. Work may require extensive walking and moving between buildings/offices for inventory/accountability purposes. Standing and/or walking; bending; lifting light to heavy objects or being exposed to noise, dust, dirt, etc. is expected.

Tools used in this occupation:

• General office equipment

• Hand scanning tools utilized for equipment inventories

Technology used in this occupation:

• Agency databases utilized for accountability and auditability purposes

• Microsoft Office (i.e., Word, Excel, and Access)

Minimum Qualifications

Active TS/SCI Clearance with Polygraph

Four (4) years of professional experience in a similar or related field.

Education:

High School Diploma or GED equivalent.

Special Certifications:

Certified in the safe operation of forklifts within 30-days of commencing work and every 24-months as required