Manager West Marin Jobs (NOW HIRING)

• Directs the operation, maintenance, repair, and replacement of building systems and physical assets across PHC sites, including HVAC, plumbing, electrical, mechanical, and other clinical support systems.
• Oversee preventive maintenance programs, facility inspections, work order processes, vendor performance, and day-to-day site operations to ensure reliable, efficient, and safe facilities.
• Supervises staff and contracted service providers; sets priorities, assigns work, monitors performance, and ensures timely completion of maintenance and repair needs.
• Develop and administer operating and capital budgets related to facility operations, maintenance, and building improvements.
• Maintains availability to respond to urgent operational issues outside normal business hours.

Capital Projects, Construction, and Space Planning

• Leads owner-side project management for facility renovations, infrastructure upgrades, space reconfigurations, expansions, and new site development.
• Oversee projects from concept through closeout, including scope development, budgeting,
  scheduling, consultant and contractor coordination, permitting, bidding, construction administration, occupancy planning, and transition of operations.
• Coordinates with architects, engineers, contractors, regulatory agencies, and internal stakeholders to ensure projects meet operational needs, budget, timeline, and applicable healthcare standards.
• Supports facility planning, design review, and space utilization decisions, with attention to functionality, workflow, durability, patient experience, and aesthetics.
• Establishes and maintains project management processes, documentation, and reporting to
  support successful delivery of facilities projects.

Regulatory Compliance, Safety, and Emergency Preparedness

• Ensures PHC facilities comply with applicable local, state, federal, and accreditation
  requirements, including life safety, infection prevention, workplace safety, and Environment of Care standards.
• Develops, implements, and maintains facilities-related policies, procedures, inspections, testing, and documentation to support regulatory readiness.
• Supports emergency preparedness activities, including facility-related emergency systems,
  response procedures, drills, and staff training.
• Serves in a leadership role for facility safety initiatives, incident follow-up, corrective actions, and coordination with relevant committees and stakeholders.
• Overseas safe handling, storage, and management of hazardous and non-hazardous materials in accordance with regulatory requirements.

Utilities, Grounds, and Site Infrastructure

• Oversee utilities and site infrastructure, including stormwater, natural gas, water distribution, electrical service, parking areas, and related exterior systems.
• Directs maintenance of grounds, landscaping, irrigation, exterior circulation areas, and pest management services to ensure safe, functional, and well-kept sites.
• Negotiates and manages service contracts related to utilities, grounds, and facility support
  services.

Environmental Services

• Evaluates, recommends, and manages environmental services delivery models, including
  outsourced and in-house custodial operations.
• Oversees staffing, training, performance standards, quality control, equipment, supplies, and budgets for environmental services.
• Ensure cleaning and environmental services support infection prevention, regulatory
  compliance, and a professional, welcoming environment for patients, staff, and visitors. 

Security and Protection Services

• Directs PHC’s security program across all sites, including physical security operations, access control, badging, key control, surveillance systems, alarm response coordination, and incident response.
• Oversee in-house and contracted security personnel and services, ensuring appropriate coverage, training, performance management, and documentation.
• Develops and implements security policies, risk assessments, response protocols, and related coordination with site leadership, HR, Compliance, and law enforcement as appropriate.

Role will complete other duties as assigned.

Education/Experience:

• Bachelor’s degree in facilities management, engineering, construction management, business administration, or related field preferred; equivalent experience may be considered
• Minimum 7 years of progressively responsible facilities operations experience, preferably in healthcare, ambulatory care, or a similarly regulated environment
• Minimum 5 years of management experience with responsibility for multi-site facilities operations, environmental services/custodial services, security operations, vendor management, and regulatory compliance
• Demonstrated experience leading significant construction, renovation, infrastructure, or site expansion projects
• Experience managing outsourced service contracts and/or bringing services in-house strongly preferred

Desired Skills:

• Interpret blueprints, plans and specifications
• Knowledge of City and State building codes and all local, state regulations
• Knowledge of building and utility maintenance and prevention
• Knowledge of maintaining and repairing utility systems and physical structures of buildings
• Experience with fiscal management and business practices followed to prepare bid specification, negotiate agreements and administer contracts
• Knowledge of program planning and scheduling, building construction methods and materials, estimating practices and safety practices
• Knowledge of CalOSHA regulations, building codes, fire and life safety codes, The Joint Commission standards, and other applicable regulations, codes or standards
• Excellent project and personnel management skills
• Excellent verbal and written communication skills
• Sensitivity to the needs and situations of a multi-cultural population from a variety of income levels

Licenses and Certifications:

• Requires a valid California State Driver’s License

Language Skills: Ability to communicate clearly and effectively with other PHC staff members, vendors, and contractors