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Position Overview

BETA Systems International seeks certified Communication Access Real-Time Translation providers to deliver real-time transcription services at the University of Texas at San Antonio. This contract supports Student Disability Services across UTSA's tri-campus system.

You will provide real-time text transcription for deaf and hard-of-hearing students in academic courses, campus activities, and university events. Work includes both scheduled assignments and on-demand requests throughout the academic year.

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Required QualificationsCertification Requirements

You must hold current, valid certification or qualification from one of the following:

National Court Reporters Association (NCRA) Certifications:

• Registered Professional Reporter (RPR)
• Certified Realtime Reporter (CRR)
• Certified CART Provider (CCP)
• Certified Realtime Captioner (CRC)
• Registered Skilled Reporter (RSR)
• Registered Merit Reporter (RMR)
• Registered Diplomate Reporter (RDR)

Alternative Certifications:

• Texas CART Provider (Levels I through V)
• C-Print Certification
• TypeWell Certification

You must provide proof of certification before assignment.

Professional Requirements

• Adherence to NCRA Code of Professional Ethics
• Compliance with Family Educational Rights and Privacy Act (FERPA)
• Successful criminal background check completion
• Reliable transportation and valid Texas driver's license

Technical Requirements

• Professional stenography equipment or voice writing system
• Real-time transcription software with educational vocabulary databases
• Proficiency with virtual meeting platforms (Zoom, Microsoft Teams, Canvas)
• Access to reliable high-speed internet (minimum 10 Mbps upload speed)
• Professional-grade webcam and audio equipment
• Backup power systems for uninterrupted service delivery

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Essential ResponsibilitiesTranscription Services

You will provide real-time transcription services for:

• Undergraduate and graduate-level courses
• Laboratory sessions and field experiences
• Campus meetings and conferences
• Athletic events and extracurricular activities
• Academic advisement sessions
• University ceremonies and special events

Service Delivery Methods

Work includes:

• Real-time text display on student devices
• Integration with learning management systems
• Post-session transcript provision for student review
• Audio enhancement and management in various environments
• Collaboration with instructors for technical terminology

Professional Standards

You will:

• Arrive 15 minutes before scheduled assignments for equipment setup
• Test audio connections and transcription display systems
• Maintain confidentiality of all student information
• Dress in business casual attire
• Submit accurate timesheets and service documentation
• Communicate schedule changes promptly to the coordinator
• Participate in professional development activities
• Provide backup equipment for critical assignments

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Work EnvironmentService Delivery Locations

Assignments occur at:

• UTSA Main Campus (San Antonio)
• UTSA Downtown Campus
• UTSA Hemisfair Campus
• Virtual platforms for remote instruction

Schedule Characteristics

• Semester-based scheduling with consistent assignments
• Day, evening, and weekend availability required
• Holiday work when university is in session
• Flexible schedule based on course offerings
• Assignment durations range from one hour to full semester courses

Parking and Access

• You must obtain UTSA parking permit (at your expense)
• Compliance with UTSA parking regulations is required
• Campus security clearance procedures apply
• Classroom access for equipment setup required

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Technical SpecificationsEquipment Requirements

Your equipment must include:

• Professional stenography machine or voice writing system
• Real-time transcription software (current version)
• Laptop computer with sufficient processing power
• External monitor for personal reference
• Audio interface and headset systems
• Internet hotspot backup for connection redundancy

Software Proficiency

You must demonstrate proficiency with:

• Real-time translation software
• Dictionary building and management
• Learning management system integration
• Virtual platform screen sharing protocols
• Transcript formatting and delivery systems

Quality Standards

Transcription must meet:

• 95% accuracy rate for general content
• 98% accuracy rate for technical terminology (after vocabulary preparation)
• Real-time delivery with minimal lag (under 3 seconds)
• Proper formatting for readability
• Complete sentence structure and punctuation

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About BETA Systems International

BETA Systems International is a certified 8(a) Economically Disadvantaged Woman-Owned Small Business (EDWOSB) headquartered in Silver Spring, Maryland. We provide accessibility services and staff augmentation solutions to educational institutions and government agencies across the United States.

Our experience includes workforce development programs, administrative support services, and specialized personnel placement for complex institutional environments. We maintain partnerships with certified professionals in multiple geographic markets.

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Selection ProcessTimeline

• Application review begins immediately
• Interviews conducted via video conference
• Skills assessment with sample transcription
• Background check processing: 5-7 business days
• Equipment verification and connectivity testing
• Orientation with UTSA Student Disability Services
• Service delivery begins January 1, 2026

Evaluation Criteria

Selection is based on:

• Certification credentials and professional standing
• Educational transcription experience
• Transcription accuracy and speed assessment
• Technical equipment capability
• References from institutional clients
• Availability for semester-based assignments
• Professional demeanor and communication skills

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Equal Opportunity Statement

BETA Systems International provides equal opportunity to all independent contractors without regard to race, color, religion, sex, national origin, age, disability, or veteran status. We maintain compliance with all applicable federal and state employment laws.

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