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Accounts Payable Manager

FLSA Status: Exempt

EEOC Classification: Administrative Support Worker

Employment Type: Full-time

Location: Remote

Reports to: Controller

SUMMARY

The Accounts Payable Manager will oversee an accounts payable team, direct the processing of invoices and payments, maintain approval records for payments, and lead improvements to controls and efficiency of processes.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Understand and comply with company policies and procedures for processing payments. 
• Ensure payments are made accurately and with the review of supporting documentation and approvals.
• Work with internal partners and external vendors to ensure all payment deadlines are met. 
• Oversee and perform setup of new vendors in internal systems.
• Manage invoice reconciliation and reporting. 
• Communicate frequently and timely with internal and external stakeholders regarding the status of payments. 
• Maintain complete and up-to-date documentation of vendors for preparation of 1099 reports.
• Identify opportunities for efficiencies and improvements in AP processes and work to implement. 
• Assist with ad-hoc requests as necessary. 
• Escalate issues, risks, or questions to management.

SUPERVISORY RESPONSIBILITIES

Responsible for the supervision of the accounts payable team, currently two team staff.

PREFERRED EDUCATION & EXPERIENCE

The ideal candidate will have a demonstrated track record as a successful Accounts Payable Manager in a multi-unit business environment. Required experience includes:

• Bachelor’s degree in Accounting or Business Administration. 
• 5+ years of experience in account payable roles.
• Systems experience as defined in “Computer Skills” below.

CERTIFICATIONS, LICENSES, REGISTRATIONS

None.

COMPETENCIES

• Thorough understanding of a best-in-class accounts payable processes and AP approval frameworks.
• Strong focus on process improvement with ability to identify opportunity areas, recommend action plan, and execute improvements in collaborative and positive way. 
• Strong communication skills with demonstrated ability to draft templates or policies intended on keeping AP processes controlled. 
• Proactive approach to communications to teammates and leadership to keep to keep stakeholders informed on AP performance metrics and status of projects.
• Demonstrated ability to partner cross-functionally to understand upstream & downstream impacts of AP processes. 
• Demonstrated ability to display initiative and operate independently in a rapidly growing environment. 
• Hands-on approach to learn existing processes end-to-end in order to identify improvement areas and backfill activities when necessary. 
• Experience working in financial systems including inputting transactions, loading invoices, reconciling AP accounts, etc.
• Excellent supervisory, analytical, and leadership skills.

COMPUTER SKILLS

• Proficiency in NetSuite required.
• Proficiency in MS Excel, with a strong knowledge of pivot tables, required.
• Proficiency with MS Office suite of products (Teams, OneDrive, Sharepoint, Word, Powerpoint) required.
• Experience rolling out a new AP system is preferred.
• Strong understanding of GAAP accounting and the downstream impacts of AP’s role in the presentation of financial results.

TRAVEL REQUIREMENTS

The role is remote with occasional visits to the support center office to facilitate the processing of invoices or physical checks as required. 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

WORKING ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Community Veterinary Partners. is committed to equal opportunity in employment. It is the Company’s policy that equal employment opportunity be provided without regard to age, race, color, sex, religion, national origin, sexual orientation, disability, covered veteran status, or any other status protected by law.