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Manager Of Event Operations Jobs in Indiana (NOW HIRING)

AEG

Event Operations Intern

Indianapolis, IN · On-site

$2.0K/wk

Position Overview The Event Operations Intern will play a key role in supporting the planning and ... management, organizational, and multitasking abilities * Ability to work effectively as part of a ...

Newfields

Events Services Coordinator

Indianapolis, IN · On-site

$21/hr

... per hour Daily Tasks and Event Operations Coordinator Event Services Client Management ... Oversee the day-of event planning and execution from your portfolio or as assigned * Create event ...

AEG

Event Volunteers Needed

Indianapolis, IN · On-site

$14.25 - $19/hr

... event management and contribute to the development of football talent. Volunteers will play a ... Previous experience with a sports team, athletic department, or event operations is preferred.

Parkhurst Dining

Manager of Operations

Hanover, IN · On-site

JOB SUMMARY As part of the management team, the manager of operations works under the direction of the director of operations at a unit with less than $1.5M in managed volume. This position oversees ...

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Manager Of Event Operations information

What does a manager of event operations do?

A Manager of Event Operations oversees the planning, coordination, and execution of events to ensure they run smoothly and successfully. They manage logistics such as venue setup, staffing, equipment, safety protocols, and vendor coordination. This role involves working closely with clients, vendors, and internal teams to meet event objectives, troubleshoot issues, and deliver a high-quality experience for attendees. Strong organizational, communication, and problem-solving skills are key for success in this role.

What are the key skills and qualifications needed to thrive as a manager of event operations, and why are they important?

To thrive as a Manager of Event Operations, you need strong organizational abilities, leadership experience, and a background in hospitality, event management, or a related field. Familiarity with event management software, budgeting tools, and logistics systems is typically required, along with certifications like CMP (Certified Meeting Professional) as a plus. Exceptional communication, problem-solving skills, and adaptability help you manage teams and address unforeseen challenges during events. These skills ensure seamless event execution, client satisfaction, and efficient coordination of resources in a dynamic environment.

What are some common challenges faced by a manager of event operations, and how can they be successfully managed?

A Manager of Event Operations often encounters challenges such as last-minute changes, coordinating multiple vendors, and ensuring seamless communication among teams. Effective problem-solving, strong organizational skills, and maintaining clear contingency plans are vital for success. Building solid relationships with vendors and staff, staying adaptable, and regularly debriefing after events help to continuously improve processes and outcomes in this dynamic role.

What is the difference between Manager Of Event Operations vs Event Coordinator?

AspectManager Of Event OperationsEvent Coordinator
ResponsibilitiesOversees event planning, logistics, and team managementAssists with event setup, coordination, and vendor communication
CredentialsTypically requires experience in event management, certifications like CMPOften requires related experience, sometimes entry-level certifications
Work EnvironmentLeads teams, manages budgets, and coordinates large-scale eventsSupports event execution, works closely with clients and vendors
Industry UsageCommon in corporate, conference, and large event settingsFrequent in weddings, social events, and smaller functions

The Manager Of Event Operations focuses on overseeing the entire event process, managing teams, and ensuring successful execution. In contrast, the Event Coordinator typically handles specific tasks within the event, supporting the manager and ensuring smooth operations. Both roles require strong organizational skills, but the manager has broader responsibilities and leadership duties.

What cities in Indiana are hiring for Manager Of Event Operations jobs?

Cities in Indiana with the most Manager Of Event Operations job openings:

Manager Of Event Operations jobs near you

Event Operations Manager

The Ferguson Agency

Fort Wayne, IN • On-site

Full-time

Posted 20 days ago

Key responsibilities

  • Lead operational planning and execution for trade shows and live experiences.

  • Oversee warehouse organization, asset management, and inventory control.

  • Source, negotiate, and manage vendors and production resources for events.

Job description

Role Overview
Ferguson is seeking an experienced, highly organized Event Operations Manager to lead the operational delivery of our growing Event Marketing practice.
This role owns the infrastructure behind successful event execution—from warehouse and asset management to sourcing, estimating, logistics and field operations. The Event Operations Manager ensures our teams have the right resources, partners, processes and information to deliver exceptional events efficiently, reliably and profitably.
The ideal candidate understands how physical events come together and can move comfortably between planning, vendor management, warehouse operations and onsite execution.
This position may be located at our office location in either Fort Wayne, Indiana or Indianapolis, Indiana.
Key Responsibilities
Event Operations Leadership
  • Lead operational planning and execution across trade shows and live experiences.
  • Translate project requirements into operational plans, schedules, budgets and resource needs.
  • Coordinate activity across account teams, project management, vendors, warehouse resources and field teams.
  • Anticipate execution risks and solve issues before they affect timing, budget or client experience.
  • Develop scalable processes and standards as the Event Services practice grows.
Warehouse Management
  • Oversee warehouse organization, receiving, storage, staging, fulfillment, returns and inventory control.
  • Maintain accurate visibility into client- and Ferguson-owned event assets, including location, condition and usage.
  • Coordinate maintenance, repair, refurbishment and retirement of assets.
  • Recommend when equipment should be reused, repaired, replaced, rented or purchased.
  • Maximize utilization and financial return of Ferguson-owned rental inventory.
Sourcing amp; Vendor Management
  • Source exhibit systems, furnishings, graphics, fabrication, rentals, production services and other event resources.
  • Build and manage a strong network of regional and national production, logistics and field-service partners.
  • Solicit competitive bids, negotiate pricing and terms, and evaluate vendors based on quality, capabilities, timing and cost.
  • Manage vendor performance and identify new resources or production methods that improve quality, flexibility or profitability.
Estimating amp; Cost Management
  • Develop estimates for structures, production, rentals, freight, labor, installation and other operational services.
  • Translate project requirements into executable scopes and budgets.
  • Maintain historical cost information and benchmarks to improve estimating speed and accuracy.
  • Track costs against estimates, reconcile vendor invoices and support project profitability analysis.
Logistics amp; Show Services
  • Develop logistics plans covering shipment, delivery, installation, event operation, dismantle and return.
  • Coordinate freight, material handling, drayage, storage and installation/dismantle services.
  • Review exhibitor manuals, venue requirements and deadlines to identify requirements and cost-saving opportunities.
  • Ensure required show services are ordered accurately and on time.
Field Operations Management
  • Lead or assign onsite operational responsibility for event installation, execution and dismantle.
  • Develop field schedules, labor plans and onsite operating requirements.
  • Coordinate staff, contractors, union labor and vendors.
  • Troubleshoot onsite issues quickly while maintaining quality, safety, schedule and client readiness.
  • Conduct post-event reviews and incorporate learnings into future projects.
Resource amp; Capacity Planning
  • Maintain visibility into event schedules, inventory, warehouse capacity, labor, transportation and vendor availability.
  • Develop internal and external resources to support peak event periods.
  • Establish SOPs, checklists, safety practices and quality standards.
  • Identify opportunities to reduce cost, improve efficiency, eliminate errors and increase profitability.
Competencies
  • Exceptional organizational and project-management skills with the ability to manage multiple events simultaneously.
  • Strong financial acumen and an understanding of how operational decisions affect project profitability.
  • Resourceful, decisive problem solver who performs well in fast-moving environments.
  • Comfortable working both strategically and hands-on.
  • Strong communicator able to work effectively with clients, agency teams, vendors and field personnel.
  • Ability to travel and work outside normal business hours as event schedules require.
Education and Experience
  • Bachelor’s degree in a related field preferred; relevant experience may be considered in lieu of degree.
  • 7+ years of experience in event operations, trade shows, experiential marketing, event production, exhibit-house operations or a related field.
  • Strong knowledge of exhibit structures, fabrication, graphics, furnishings, freight, material handling and installation/dismantle preferred.
  • Demonstrated experience managing vendors, sourcing production solutions, negotiating costs and building estimates.
  • Experience with warehouse/inventory management and leading onsite field operations.
Physical Demands
  • Must be able to perform prolonged periods of sitting and working at a computer, as well as standing and walking for extended periods during events and tradeshows.
  • Ability to lift, carry, push, and/or pull up to 40 pounds occasionally, including event materials, displays, supplies, and equipment.
  • Must be able to bend, reach, stoop, and perform other physical activities associated with event setup and teardown.
  • Travel to/from and navigate event and tradeshow venues, which may involve significant walking and varying work environments. Travel is estimated at 20% annually, but is subject to change based upon agency need.
  • Ability to work occasional extended or nontraditional hours associated with event schedules, setup, and teardown.

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