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TITLE: Admissions Coordinator (Other option: Admissions Manager)

REPORTS TO: Director of Admissions

POSITION SUMMARY

The Assistant Coordinator supports all aspects of Saint Viator High School's enrollment and recruitment efforts. This individual serves as an ambassador for Saint Viator, cultivating relationships with prospective students, parents, parish and school leaders, and community partners. The Assistant Coordinator works collaboratively with the Director of Admissions to execute recruitment strategies, manage admissions events, oversee the student ambassador program, coordinate shadow visits, and support enrollment growth goals.

This position requires strong interpersonal skills, exceptional organization, attention to detail, and a commitment to promoting Saint Viator's Catholic, Viatorian mission. Evening and weekend commitments are required, particularly during the fall recruitment season.

PRIMARY RESPONSIBILITIES

Recruitment & Outreach

Represent Saint Viator at feeder school visits, high school fairs, parish events, and community programs
Build and maintain strong relationships with feeder school administrators, counselors, teachers, and parish leaders
Assist with presentations for prospective students and families
Assist with identifying and cultivating new recruitment opportunities
Support strategic initiatives to increase inquiries, applications, and enrollment

Shadow Day Program

Coordinate all aspects of the Shadow Day program
Schedule student visits and communicate with prospective families
Manage daily logistics and hospitality for visiting students
Collaborate with faculty, staff, coaches, and student hosts to ensure a positive experience
Analyze participation and conversion data to support enrollment goals

FIRE Crew Student Ambassador Program

Recruit, train, and supervise FIRE Crew student ambassadors
Develop ongoing training and leadership opportunities
Coordinate FIRE Crew participation at admissions events
Manage attendance, communication, and expectations for student volunteers
Ensure FIRE Crew members effectively represent the mission and culture of Saint Viator

Admissions Events

Assist in planning and executing admissions events including: Open House, Entrance Exam, Shadow days, Future Lion events, Parent Information Nights, Family Welcome events and any additional recruitment events as needed.

Coordinate event logistics, registration, hospitality, staffing, and follow-up communications
Provide tours for prospective students and families

Enrollment Operations

Maintain accurate admissions records and database integrity
Track inquiries, applications, event attendance, and enrollment metrics
Assist with admissions communications and follow-up campaigns
Support application review and enrollment processes as directed

Marketing & Communications

Collaborate with the Marketing Department on admissions-focused communication initiatives
Contribute content and ideas for admissions publications, email campaigns, social media, and recruitment materials
Assist in maintaining inventory of admissions promotional materials and giveaways

OTHER DUTIES

Support athletic and extracurricular recruitment efforts as needed
Attend evening and weekend events as required
Perform other duties as assigned by the Director of Admissions

QUALIFICATIONS

Bachelor's degree required
Previous experience in admissions, enrollment management, education, marketing, customer service, or related field preferred
Strong relationship-building, networking, and presentation skills
Excellent written and verbal communication skills
Highly organized with strong project management abilities
Customer-service oriented with a welcoming and professional demeanor
Experience with CRM/database systems preferred
Proficiency with Google Workspace and Microsoft Office
Ability to manage multiple priorities in a fast-paced environment
Access to reliable transportation for travel to feeder schools and recruitment events
Ability to lift up to 30 pounds and stand for extended periods during events