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Description

The Stewardship and Development Coordinator - PT is responsible for the management of the parishioner/member database, management of all incoming financial contributions and financial solicitations, and orchestrating all social activities of the parish.

The Diocese of Orlando's four core values lay the foundation for the work performed by the Director of Music and Liturgy:

1. Authenticity:  Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living.

2. Respect:  Affirming each person's God-given dignity and uniqueness.

3. Courage:  Inspired by the gifts of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.

4. Commitment: Individually and collectively, we are steadfast to the team and its purpose 

Requirements

ESSENTIAL REQUIREMENTS, DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Maintain the Parish Data System (PDS) Data Base.

Enter required information for all new parishioners within 24 hours of their registration.

Conduct a monthly review to archive inactive parishioners and update entries as required.

Input offertory, special collection, OCA, and capital campaign information weekly.

Generate database reports as needed to include end of year tax information for parishioners.

Coordinate with external entities (bank, diocese, Catholic Charities etc.) to balance accounts.

Prepare Bulk Mailings.

Draft letters for all parish-wide mailings for pastor review and signature

Reproduce letters, organize volunteer efforts to fold, stuff and complete envelopes for mailing.

Prepare mailing labels

Manage the bulk mail postal account.

Coordinate with the Administrative Assistant to ensure adequate funding of the USPS account.

Prepare required postal forms.

Drop off all items to be mailed at the servicing postal office.

Manage On-Line Giving

Maintain/modify as needed the giving tiles on the parish website.

Resolve any discrepancies identified by parishioners or parish staff.

Transfer funds from the website to PDS.

Organize and Manage Weekly Offertory/Special Collections.

Recruit volunteers to sort, count and prepare collections for bank deposit.

Ensure the proper set-up of the counting activities to include all necessary supplies, forms, stamps, and other items required to prepare bank deposits are available, functional and in ample supply.

Supervise all sorting and counting activities.

Ensure all volunteers have received the required background checks and clearances before permitting their participation.

Ensure collection envelopes are ordered and available for all collections.

Place all collection envelopes in the church pews prior to special collections and general collections to include visitor contribution envelopes.

Organize, Plan, Coordinate and Execute Parish Social Activities.

Develop a list of annual social activities and a concept for each.

Coordinate with the pastor to obtain his review and approval of the proposed activities schedule.

Establish activity dates and organize, plan, coordinate and execute each event.

Recruit volunteer assistance as required for each event.

Ensure background checks for volunteers are completed as needed. 

Develop a budget for each activity.

Prepare a profit and loss statement following each activity and provide it to the Bookkeeper.

Prepare and distribute Welcome Packets for new parishioners.

Maintain the bulletin boards outside the main entrance of the church.

Ensure all social activity notifications are provided to the parish website and social media manager.

Coordinate all social activity with the school office and for posting on the electronic sign (operated by the school)

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the Diocese.

EDUCATION and/or EXPERIENCE

Bachelor's degree is preferred. Must be willing to undergo training on the Parish Data System as well as other software programs used to manage on-line giving. Must be thoroughly familiar with the Microsoft Office Suite. 

ORGANIZATIONAL/INTERPERSONAL SKILLS

A high level of organizational and interpersonal skills is required. Attention to detail and working well with others is also required. 

LANGUAGE/COMMUNICATION SKILLS

Ability to read and analyze routine correspondence and compose appropriate responses. Ability to respond effectively to common inquiries from internal and external sources. Ability to effectively present reports and information to constituents. 

MATHEMATICAL SKILLS

Ability to apply appropriate mathematical concepts and operations in establishing and maintaining budgets, data 

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions.

PHYSICAL REQUIREMENTS

The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form.