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Mail Insert Jobs in Hawaii (NOW HIRING)

Central Pacific Bank

Mailroom Specialist

Honolulu, HI · On-site

$19 - $23.71/hr

Also ensures that all incoming inter-office / USPS / Fed-Ex / UPS mail are sorted and accurately inserted in respective department mail receptacles and delivered/picked-up on time. Oversees and ...

GC Associates USA

Medical Support Assistant

Kailua, HI · On-site

$26.83/hr

... files, activating a printer, inserting and deleting text, entering data into a predefined ... Receive incoming mail and distribute appropriately within the department to appropriate staff ...

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Mail Insert information

What are the key skills and qualifications needed to thrive as a Mail Inserter, and why are they important?

To thrive as a Mail Inserter, you need attention to detail, manual dexterity, and a high school diploma or equivalent. Familiarity with automated mail inserting machines, basic computer systems, and sometimes postal software is typically required. Reliability, time management, and the ability to work efficiently as part of a team are valuable soft skills in this role. These skills ensure accurate, timely processing of mail, minimizing errors and supporting smooth mailroom operations.

What are some common challenges faced by Mail Insert operators, and how can they be addressed on the job?

Mail Insert operators often face challenges such as managing high-volume workloads under tight deadlines and ensuring accuracy while handling repetitive tasks. To address these, it's important to develop strong attention to detail, maintain organizational systems, and regularly communicate with team members to resolve machine errors or supply shortages quickly. Building familiarity with the equipment and following safety protocols also helps minimize downtime and improve efficiency. Team collaboration and proactive problem-solving are key to a smooth workflow in this role.

What are Mail Inserts?

Mail inserts are printed materials, such as flyers, brochures, coupons, or promotional offers, that are placed inside envelopes or packages along with the main mailing item. They are commonly used by businesses to provide additional information, advertise products or services, or offer special deals to recipients. Mail inserts are carefully designed and strategically placed to catch the attention of the recipient and encourage a desired action, such as making a purchase or visiting a website.

What is the difference between Mail Insert vs Mail Clerk?

AspectMail InsertMail Clerk
Primary RoleAssembles and inserts documents, promotional materials, or items into envelopes or packagingSorts, distributes, and manages incoming and outgoing mail within an organization
Skills & CertificationsBasic mailing and assembly skills, attention to detailKnowledge of mailing procedures, organization skills, possibly forklift or handling certifications
Work EnvironmentManufacturing or mailing facilities, production linesOffice settings, mailrooms, distribution centers
Industry UsagePrinting, mailing services, fulfillment centersCorporate offices, postal services, logistics companies

Mail Insert workers focus on assembling and inserting materials into packages or envelopes, often in production environments. Mail Clerks handle the sorting, distribution, and management of mail within organizations. While both roles involve mailing tasks, Mail Insert roles are more production-oriented, whereas Mail Clerks focus on mail logistics and organization.

What are popular job titles related to Mail Insert jobs in Hawaii? For Mail Insert jobs in Hawaii, the most frequently searched job titles are:
What job categories do people searching Mail Insert jobs in Hawaii look for? The top searched job categories for Mail Insert jobs in Hawaii are:
What cities in Hawaii are hiring for Mail Insert jobs? Cities in Hawaii with the most Mail Insert job openings:
Mail Insert jobs near you
Mailroom Specialist

Mailroom Specialist

Central Pacific Bank

Honolulu, HI • On-site

$19 - $23.71/hr

Full-time

Posted 20 days ago

Job description

Position Function:

The Mailroom Specialist is responsible for overseeing and supervising the day to day operation of Mailroom. Also ensures that all incoming inter-office / USPS / Fed-Ex / UPS mail are sorted and accurately inserted in respective department mail receptacles and delivered/picked-up on time. Oversees and manages CPB car pool fleet. Ensure that the CPP-3 & CPP 5th floor employee lunchroom is clean and well maintained with supplies. Responsible for other duties assigned by the Procurement Manager and/or Properties Division Manager

Performs all duties and interacts with internal and external customers in a manner that is expressly aligned with the Company's Core Values of approaching all actions with a “Voyaging Spirit” and being “Positively Ohana”. Exhibits core competencies that result in consistent delivery of positive Customer Interactions, Empowerment and Ownership and demonstrates key professional and performance skills such as Active Listening, effective Oral and Written Communication, Action and Solution Oriented and Thoroughness.


Primary Accountabilities:

  • Daily ensures that all incoming inter-office mail from Operations Center, USPS mail from PO Boxes 3590 & 1400 is sorted and distributed to the respective Branch or Department.
  • Daily routine checks of USPS Lockbox, location on Lobby Level of Central Pacific Plaza.
  • Aids General Services Specialist and ensures that inter-office envelopes and USPS mail are accurately sorted to each respective department mail receptacles for distribution.
  • On a weekly basis, ensures that all incoming inter-office mail received are accurately sorted for distribution and/or prepared for FedEx shipment to respective branches or departments.
  • Verifies ACH, EBD, WT&S and Deposit Servicing mail received, are properly sorted and consolidated for delivery to Computer Operations & Loan Operations via Security Courier Service or Inter-Department Mail Delivery.
  • Twice daily at 8am and 1pm, ensures timely delivery and pick-up mail from CPP Bank occupied spaces, as follows – Main Branch, Mezzanine, 2nd, 4th, 5th, 6th, 7th, 8th, 11th, 14th, 17th, 20th, 21st and 22nd floors.
  • Daily ensures that all outgoing USPS mail pieces are accurately sorted, counted, bundled and the number of pieces listed per cost center in preparation for 1:30pm pick-up by Cardinal Presort Services (CPS) – the Bank's mail processing vendor.
  • Daily, processes all incoming eProps for business calling cards and rubber stamp orders.
  • Process all incoming orders and submit invoices for payment with Controllers (Accounts Payable).
  • Daily ensure that the CPP-3 & CPP- 5 Employee Breakrooms are properly maintained.
  • Responsible for the maintenance of the coffee equipment and reordering of supplies and other consumables, for CPP-3 and CPP-5 Employee Breakrooms.
  • Oversees and monitors the Vending Machines on CPP-5 Breakroom, for any service issues and reimbursements.
  • Weekly inspection of CPB Carpool vehicles (2019 Toyota Hybrid Camry and 2015 Nissan NV200 Van) to ensure proper operating condition.
  • Monthly, inspection of CPB Carpool vehicles (2019 Toyota Hybrid Camry and 2015 Nissan NV200 Van) for any required maintenance or service required.
  • On a monthly basis, inspect first aid kits located at CPP departments to ensure that the kits are properly filled and OHSA compliant.
  • Maintains a par supply of the first aid supplies and submits monthly on hand inventory and allocations for end month reconciliation report, for controllers.
  • As requested, processes Request for Driver Abstract, from District Court of the First Judicial Circuit-State of Hawaii from Controllers.
  • As needed, schedule General Services Specialist for car wash / service when vehicles are not in use.
  • As required, prepares direct report’s annual PMP.
  • As required, provides back-up to General Services Specialist.

Minimum Qualifications:

Education:

  • High School Diploma or GED equivalency required.

Experience:

  • 1+ years of previous mailroom or applicable experience required.

License/Certification:

  • Valid State of Hawaii Driver’s License required.


Physical Requirements & Working Conditions:

  • Must be able to perform light physical work and to move or lift items including but not limited to boxes, files and papers up to 20 pounds unless otherwise as indicated.
  • Must be able to operate and proficiently use standard office equipment, including phone, copier, personal computer and/or other work related mechanical or electronic devices and applications.
  • Must be able to clearly communicate verbally and in writing with all internal and external customers. Must also be able to hear sufficiently to engage in daily discussions and interactions.
  • Must be able to read and understand bank-related documents.
  • Must be able to work in a conventional office setting, involving sitting at a desk or workstation for long periods of time. Must also be able to adapt to different work environments as needed to perform the job.


We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.