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Mail Assistant Jobs in Clive, IA (NOW HIRING)

Kinzler Corporation

Accounts Receivable Assistant

Ankeny, IA · On-site

$17 - $23.25/hr

Mail daily invoices and monthly customer statements * Calculate and send invoice discounts as needed * Update and correct missing job numbers in DocuWare for subcontracts * Assist with collection ...

State of Iowa

Administrative Assistant 1

Des Moines, IA · Hybrid

$43K - $64K/yr

... Assistant 1 to join our team. At Child Support Services, we help the families of Iowa successfully ... Sort, scan, and index physical mail and retrieve electronic mail from e-mail system. Respond to ...

Trinity Health

Float Certified Medical Assistant

Ankeny, IA · On-site

$16 - $20.50/hr

Current/valid Certified Medical Assistant (CMA) certification required or Registered Medical ... Communicate with patient regarding test results and plan of care by phone or mail as directed by ...

Trinityhealth

Float Certified Medical Assistant

Ankeny, IA · On-site

$16 - $20.50/hr

Current/valid Certified Medical Assistant (CMA) certification required or Registered Medical ... Communicate with patient regarding test results and plan of care by phone or mail as directed by ...

Trinity Health

Float Certified Medical Assistant

Ankeny, IA · On-site

$16 - $20.50/hr

Current/valid Certified Medical Assistant (CMA) certification required or Registered Medical ... Communicate with patient regarding test results and plan of care by phone or mail as directed by ...

Trinityhealth

Float Certified Medical Assistant

Ankeny, IA · On-site

$16 - $20.50/hr

Current/valid Certified Medical Assistant (CMA) certification required or Registered Medical ... Communicate with patient regarding test results and plan of care by phone or mail as directed by ...

Jetro Restaurant Depot

Receptionist

Urbandale, IA · On-site

$13.25 - $13.69/hr

Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.). * Receives returned merchandise and contacts department head for proper processing * May also assist with other ...

Jetro / Restaurant Depot

Receptionist

Urbandale, IA

$13.25 - $13.69/hr

Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.). * Receives returned merchandise and contacts department head for proper processing * May also assist with other ...

Azria Health

Physical Therapy Assistant-PRN

Winterset, IA · On-site

$27 - $35.75/hr

Must be proficient in Microsoft Word, Excel, and e mail * Liaisons with patients, families, support ... Must be able to assist in the evacuation of patients * Must demonstrate dependable, regular ...

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All JobsMail JobsMail Assistant JobsMail Assistant Jobs in Clive, IA

Mail Assistant information

What is a mail assistant?

Mail Assistants are professionals responsible for sorting, processing, and delivering mail and packages within an organization or between businesses and postal services. They ensure that incoming and outgoing correspondence is handled efficiently and reaches the correct recipients on time. Mail Assistants may also be responsible for maintaining mailroom equipment, tracking packages, and assisting with inventory of office supplies. Their role is essential for the smooth flow of communication and documents in a workplace.

What are the typical daily responsibilities of a mail assistant?

As a Mail Assistant, your daily responsibilities usually include sorting, distributing, and processing incoming and outgoing mail and packages for the organization. You may also be responsible for maintaining accurate records, managing mailroom supplies, and ensuring timely delivery to various departments. These tasks are critical because they help ensure that important documents and packages reach the right people quickly, supporting smooth business operations and communication across teams. Collaboration with office staff and external couriers is common, requiring strong organizational and interpersonal skills.

What are the key skills and qualifications needed to thrive as a mail assistant?

To thrive as a Mail Assistant, you need strong organizational skills, attention to detail, and basic literacy, often with a high school diploma or equivalent. Familiarity with mail sorting machines, postage meters, and tracking systems is commonly required. Reliability, time management, and effective communication help ensure efficiency and accuracy in mail handling. These skills and qualities are crucial for ensuring timely and accurate distribution of mail within organizations or institutions.

What is the difference between Mail Assistant vs Mail Clerk?

AspectMail AssistantMail Clerk
Required CredentialsHigh school diploma; basic organizational skillsHigh school diploma; familiarity with mail handling
Work EnvironmentOffice settings, administrative support rolesMailrooms, shipping departments, administrative offices
Employer & Industry UsageBusinesses, government agencies, educational institutionsCorporations, government offices, hospitals
Common Search & Comparison IntentUnderstanding roles similar to Mail ClerkComparing to Mail Assistant roles

Mail Assistants and Mail Clerks both handle mail processing in office environments. While Mail Assistants often support administrative tasks and may have broader responsibilities, Mail Clerks focus primarily on sorting, distributing, and managing incoming and outgoing mail. Both roles typically require similar credentials and are used across various industries, making them common points of comparison for job seekers and employers.

What cities near Clive, IA are hiring for Mail Assistant jobs?

Cities near Clive, IA with the most Mail Assistant job openings:

Mail Assistant jobs near you
Infographic showing various Mail Assistant job openings in Clive, IA as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 25% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Accounts Receivable Assistant

Kinzler Corporation

Ankeny, IA • On-site

$17 - $23.25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 15 days ago

Job description

Description
Accounts Receivable Assistant
Kinzler Construction Services of Ankeny, IA is looking to hire an Accounts Receivable Assistant to support day-to-day AR and billing activities. This role focuses on invoice processing, batch billing, documentation management, and customer account support in a fast-paced construction services environment. If this sounds like the right opportunity for you, apply today!
About Kinzler Construction Services
We are a family- and employee-owned subcontractor that installs insulation products into new-build residential, commercial, and agricultural projects. Founded in 1984, we went from a small, garage-based business to a leading provider of construction supplies and services with locations across America's heartland. We strive to build strong relationships with our customers and community in order to increase company value for our employee-owners. We do what we say and finish on time.
We have a long track record of hiring, promoting, and retaining exceptional team members who match our core values. A job in construction can be extremely rewarding! You play a role in building the stuff people depend on. Every day is something new, every job site brings different, interesting challenges. Using both your mind and your hands, you have the chance to learn new things every day and advance your career!
Roles & Responsibilities:
  • Research and resolve undeliverable invoice emails
  • Mail daily invoices and monthly customer statements
  • Calculate and send invoice discounts as needed
  • Update and correct missing job numbers in DocuWare for subcontracts
  • Assist with collection calls on past-due accounts (KW)
  • Support preparation and mailing of notice letters (KW)
  • Complete batch billing and posting for:
    • 012 Delivery Billing
    • 020 Delivery Billing
    • 070 WD Service Billing
    • Pickups Billing
    • AZ Service & Install Billing
  • Manage exemption forms, including filing, updating, and maintaining records
  • Scan documents and distribute lien waivers
  • Maintain accurate, organized AR documentation and records
  • Perform other AR and administrative duties as assigned

Benefits
  • 401k
  • Health insurance
  • Vision insurance
  • Dental insurance
  • Paid time off
  • Disability insurance
  • Employee stock ownership plan
  • Paid holidays

Requirements
  • Strong attention to detail - accurately researching undeliverable emails, identifying missing job numbers, and ensuring correct billing and documentation
  • Strong organizational skills - managing exemption forms, scanned documents, lien waivers, and AR records
  • Accounts receivable knowledge - understanding invoicing processes, discount calculations, batch posting, and collections support
  • Customer communication skills - professional written and verbal communication for collection calls, notice letters, and invoice questions
  • Time management and prioritization - balancing daily, monthly, and recurring AR tasks while meeting deadlines
  • Problem-solving skills - resolving billing discrepancies, missing information, and documentation issues
  • Technical proficiency - experience with Microsoft Dynamics (batch posting), DocuWare, document scanning systems, and Microsoft Office
  • Confidentiality and professionalism - handling sensitive financial and customer information appropriately

Apply