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Local Weekend Event Planning Jobs in Indiana (NOW HIRING)

Boyd Gaming

EVENT MEETING MANAGER

Florence, IN · On-site

The Event Meeting Manager is responsible for prospecting, contracting, planning and managing the ... on weekends. * Initiates and conducts meetings with clients to understand their vision for the ...

allencounty

Part Time Event Supervisor

Fort Wayne, IN · On-site

At least one year of relevant work experience in event planning/coordination, logistics, or venue ... Ability to work mornings, nights, weekends, and holidays as directed for events * Ability to make ...

Nextech

Showplace Lead Staff

Indianapolis, IN

$15.25 - $18.75/hr

The ideal candidate combines strong project management abilities with experience in event planning ... Serve as the primary local point of contact for campaign partners, sponsors, volunteers, donors ...

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All JobsLocal Event Planning JobsLocal Weekend Event Planning JobsLocal Weekend Event Planning Jobs in Indiana

Local Weekend Event Planning information

How to become a local weekend event planner?

To become a local weekend event planner, gain experience in event coordination or hospitality, develop strong organizational and communication skills, and familiarize yourself with event planning tools like calendars and project management software. Building a network of vendors and clients and obtaining relevant certifications can also enhance your credibility and job prospects.

What is the difference between Local Weekend Event Planning vs Local Event Coordinator?

AspectLocal Weekend Event PlanningLocal Event Coordinator
CredentialsEvent planning certifications, hospitality or marketing backgroundSimilar certifications, often with experience in event management
Work EnvironmentPrimarily on-site during weekends, flexible hoursOffice-based with on-site event days, regular hours
Industry UsageUsed in hospitality, entertainment, community eventsCommon in corporate, nonprofit, and private events

Both roles involve planning and coordinating events, but Local Weekend Event Planning focuses on organizing events specifically during weekends, often with flexible, short-term commitments. Local Event Coordinators handle a broader range of events, including weekdays, and may oversee entire event processes. Understanding these differences helps in choosing the right career path or job search focus.

Is there a demand for local weekend event planners?

There is consistent demand for local weekend event planners as communities and organizations frequently host events during weekends. Success in this role often requires strong organizational skills, creativity, and familiarity with event management tools. The job market can vary based on location and economic factors, but event planning remains a viable career option for those with relevant experience.

Do local weekend event planners have to work weekends?

Yes, local weekend event planners typically work on weekends since events are often scheduled during that time. They may also work evenings and require strong organizational skills to coordinate vendors, venues, and attendees effectively.
What are the most commonly searched types of Weekend Event Planning jobs in Indiana? The most popular types of Weekend Event Planning jobs in Indiana are:
Local Weekend Event Planning jobs near you

Part-Time Event Coordinator

Indiana University

Indianapolis, IN • On-site

Part-time

Medical, Dental, Life, Retirement, PTO

Posted 15 days ago

Job description

Indiana University (IU) Indianapolis Event and Conference Services (ECS) provide comprehensive conference and event management services for both on- and off-campus programs, serving the university, community organizations, and business professionals. As the university's centralized event planning resource, ECS offers a seamless, full-service approach to coordinating educational, professional, cultural, and social events of all sizes.
From initial planning through event execution, our experienced team serves as a single point of contact, managing logistics, vendor coordination, venue selection, registration support, and on-site event operations. Whether hosting an intimate meeting, a large-scale conference, or a community celebration, ECS delivers customized solutions that create exceptional experiences throughout Indianapolis and beyond.
Job Summary
The Event Coordinator reports directly to the Event Manager and provides operational and administrative support throughout event planning and execution. Under the Event Manager's direction, the Event Coordinator serves as a liaison among clients, campus partners, vendors, service providers, and internal departments to support successful event delivery and exceptional customer service. The Event Coordinator works with Event Managers to execute event details efficiently while maintaining compliance with the policies and procedures of Madam Walker, the university, and the facility.
Department-Specific Responsibilities
  • Assists with event logistics, prepares documentation, communicates with clients and vendors; supports on-site operations
  • Assists with coordinating all phases of event planning, from initial inquiry through post-event evaluation
  • Conducts site visits and facility tours for prospective and confirmed clients
  • Assists with developing event timelines, setup layouts, scheduling services, and detailing event orders
  • Oversees room reservations, space utilization, and day-of-event operations
  • Serves as a primary or secondary point of contact for assigned events and clients
  • Provides timely, professional, and responsive communication throughout the planning process
  • Assists with and oversees event setup, execution, and breakdown
  • Monitors event activities and proactively addresses operational issues as they arise
  • Works closely with Event Managers to secure and coordinate all resources necessary for successful event execution
  • Coordinates with internal departments, campus partners, and external vendors to ensure seamless event execution
  • Maintains accurate event records, documentation, and communication logs
  • Ensures events comply with university and Madam Walker policies, procedures, safety regulations, and facility requirements
  • Reviews and maintains required event documentation
  • Assists with emergency response planning and risk mitigation procedures as needed
Qualifications
EDUCATION
  • High school diploma or equivalent (such as HSED or GED)
WORK EXPERIENCE
Required
  • 1 year of experience in event planning, conference services, hospitality, customer service, or a related field
Preferred
  • Experience in higher education, conference services, venue management, or hospitality operations
  • Experience coordinating vendors, service providers, and event logistics
SKILLS
Required
  • Strong organizational, time management, and project coordination skills
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite and event management software
  • Ability to manage multiple priorities in a fast-paced environment
  • Ability to work independently and collaboratively as part of a team
  • Ability to work evenings, weekends, and holidays as required by event schedules
  • Excellent customer service skills
  • Demonstrated attention to detail
  • Knowledge of event logistics management
  • Knowledge of project coordination
  • Problem solving and decision making skills
  • Relationship building skills
  • Knowledge of audiovisual equipment and event technology
  • Familiarity with event contracts, budgets, and invoicing processes
Working Conditions / Demands
This role requires the ability to remain in a stationary position as well as the ability to frequently move about the workplace. This role requires the ability to move objects, event materials, and supplies. The role requires the ability to position one's self in low level positions. The person in this role must be able to perform the essential functions with or without an accommodation.
Flexible schedule required to support events occurring outside of normal business hours, including evenings, weekends, and holidays
Work Hours
Hours are not guaranteed and are scheduled based on business levels, client demand, and event activity.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
  • Comprehensive medical and dental insurance
  • Health savings account with generous IU contributions
  • Healthcare and dependent care flexible spending accounts
  • Basic group life insurance paid by IU
  • Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
  • Base retirement plan with generous IU contributions, subject to vesting
  • Voluntary supplemental retirement plan options
  • Tuition subsidy for employees and family members taking IU courses
  • 10 paid holidays plus a paid winter break each year
  • Generous paid time off plans
  • Paid leave for new parents and IU-sponsored volunteer events
  • Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure .
Job Classification
Career Level: Part Time Employee
FLSA: Nonexempt
Job Function: Part Time Employee
Job Family: Part Time Employee
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
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Telephone: 812-856-1234
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