Library Receptionist Jobs in Houston, TX (NOW HIRING)

The receptionist will be responsible for providing a friendly, professional first impression to both staff and visitors via face-to-face, email or telephone. The ideal candidate will be self-motivated, highly organized, and can multi-task within diverse demands. This individual will create efficiency in their daily workflow, maintain office morale, and provide clerical support within the organization.

Essential Duties and Responsibilities

• Greets, announces and verifies all guests, in-person or telephone; answering or referring inquiries
• Directs visitors by maintaining employee and department directories; giving instructions
• Willing and able to have a mainstay presence at the receptionist's desk during business hours (Mon-Fri, 8a-5p CT)
• Enforces office security by following procedures; issuing and retrieving visitor badges
• Maintains safe, clean office and reception areas by complying with office procedures, rules, and regulations
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
• Contributes to team effort by accomplishing related results as needed
• Responds to incoming calls, transfer to appropriate personnel, distribute messages, interact with customers, distributors and vendors
• Places and distributes orders for office, kitchen and food supplies
• Maintains regular, consistent and professional attendance, punctuality, and personal appearance
• Manages, organizes, and updates relevant employee data, contact lists, and in-house library of pertinent materials
• Pick-up, sort and distribute incoming and outgoing mail and deliveries on a daily basis
• Assists in administrative problem solving, program/project planning, development, execution of stated goals and objectives
• Meeting coordination, conference trade shows, program functions and/or special events assistance
• Create, compose and edit administrative correspondence and documentation
• Monitors, reconciles, and assists with day-to-day administration of all areas, including, but not limited to, expense reports, travel arrangements, conference room calendar maintenance, creating and maintaining files, etc.
• Performs diverse range of administrative activities for department; serves as a central point of liaison with other areas and external constituencies in the resolution of a variety of day-to-day matters
• Material preparation assistance, i.e., agendas, PowerPoint presentations, EXCEL spreadsheets, etc.
• Perform other duties as deemed necessary and subject to change at any given time