Library Digitization Assistant Jobs in Honolulu, HI

Salary: See Position Description
Location : UH Manoa, Honolulu, HI
Job Type: Full-Time Permanent
Job Number: 2026-01871
Department: University of Hawai'i at Manoa - Library Services
Division: Hamilton Library
Opening Date: 08/27/2026
Closing Date: 9/4/2026 11:59 PM Hawaii
Position Number:: 0078954
Description
Title: Media Specialist
Position Number: 0078954
Hiring Unit: University of Hawaii at Manoa, Library Services, Digital Systems and Services Department
Location: University of Hawaii at Manoa, Hamilton Library
Date Posted: 08/27/2026
Closing Date: 09/04/2026
Pay Band: A or B
Salary :
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
Band B
Duties and Responsibilities (* denotes essential functions):
1. *Use specialized equipment to digitize unique sound and video media collections.
2. *Develop specialized systems and/or software applications to assist in the operations of a large-scale, audio digitization and streaming project for obsolete media.
3. *Maintain, calibrate and operate equipment according to standard procedures to record and edit audio or video, e.g., cleaning, playback, recording and dubbing machines, computerized systems and software.
4. *Troubleshoot equipment problems and determine course of action to take; maintain repair records; rewire equipment for special needs; prepare new equipment with security devices and engrave units with University identification.
5. *Transport, set up, and break down audiovisual equipment, technology systems, and supply materials for events, presentations, or daily operations. Work outside of normal business hours including night, weekend and/or holidays as needed.
6. Order and maintain inventory of audiovisual supplies. Research and write technical specifications on invitation for bids for audiovisual supplies contract.
7. Assess, plan and prepare short and long-range equipment needs by evaluating and monitoring the condition and deterioration of current equipment.
8. *Analyze need, research appropriate solutions, investigate vendors for the product, prepare request for quotations and submit to vendors for quotes on audio visual equipment used in the digitization workflows.
9. Research and monitors new technology and media formats in audio and video through participation in on-line discussion groups, relevant professional organizations, and conferences and workshops.
10. Advise and recommends to the library administration, technology innovations used in media, storage devices, streaming servers, file types, and equipment and the methods used to implement them.
11. *Follow standards and best practices to train students and/or staff in specialized procedures, use of software, hardware, media and equipment to maintain complex digital media recording, encoding and preservation program operations.
12. Provide individual and group training for faculty, staff and student workers in the correct and specialty procedures for audiovisual equipment.
13. Work with faculty and information technology staff in activities related to digitization of audio and video materials in the UHM Libraries in order to meet the digital media needs of a large and diverse academic research facility.
14. *Carry out digital assets management operations. Work with Library IT, Preservation Department and Collection Development librarians to apply up-to-date standards for digitization, treatment, and preservation of digital media.
15. Work with Department Head to ensure copyright compliance for all digital media assets maintained by the UHM Libraries.
16. Support the development of the institutional repository by working with librarians, specialists, faculty and staff to make digital audio/video material accessible to users.
17. *Evaluate media for signs of deterioration and coordinate media preservation for the archival copy of audiovisual materials.
18. *Implement standards-based practices and methodologies to determine condition of analog media for preservation of audio and video materials to ensure highest quality preservation.
19. *Implement standards-based procedures, employ specialized techniques and conduct activities to convert analog and digital audio and video, encode audio and video files for output to digital media, storage devices, and/or online/web access and delivery.
20. *Perform administrative and technical tasks related to media digitization, streaming, archiving, and preservation for audio, video, and multimedia projects.
21. *Provide technical support for all digital media activities including off-air recordings, analog to digital transfer and born-digital media.
22. *Provide technical support for accessibility requirements such as ADA accommodation for digital audio materials.
23. *As digitization specialist for audio and video materials, conduct or coordinate activities to ensure long-term preservation and access to sound and moving images acquired by UHM Library for use in instruction and research.
24. Provide input and/or documentation for preparation of grant applications for digital media projects within the UHM Library and with appropriate external partners.
25. Participate in groups, committees, task forces as assigned to provide input on digital media projects and activities.
26. Other duties as assigned.
Band B
Minimum Qualifications:
Education and Professional Work Experience:

• Possession of a baccalaureate degree in Music, Audio Engineering, Arts & Sciences, or Creative Media emphasizing multimedia technology skills or related field and 3 years of progressively responsible professional experience with responsibilities for multimedia digitization projects and workflows; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Band B
Knowledge, Skills and Abilities:

• Considerable working knowledge of principles, practices and techniques in the field of media design and production as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with audio digitization, editing, and streaming.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Band B
Supplemental Minimum Qualifications:

• Professional experience with large scale multimedia workflows and projects.
• Considerable working knowledge and understanding of the broad technology, systems, hardware and software associated with Media Design and Production.
• Ability to work outside of normal business hours including night, weekend, and/or holidays as needed.
• Ability to lift, move, or transport equipment (such as video and supplies boxes) weighing up to 40 lbs., with or without assistance (e.g., utilizing hand trucks, rolling carts, or team assistance).

Band B
Desirable Qualifications:

• Familiarity with file systems, data structures, storage concepts, and basic networking principles.
• Working knowledge of multimedia file formats, encoding concepts, or digital signal processing principles.
• Demonstrated ability to troubleshoot technical systems methodically and effectively.

Band A
Duties and Responsibilities (* denotes essential functions):
1.* Implement and support audio and video digitization workflows for unique and obsolete media collections under established preservation standards and program guidelines.
2.* Operate, configure, and maintain specialized audiovisual digitization equipment and associated computer systems.
3.* Develop, test, and maintain scripts, tools, and software utilities to improve efficiency and quality control in digitization and streaming workflows.
4.* Assist in designing and documenting digitization procedures, file management practices, and metadata workflows consistent with library standards.
5.* Troubleshoot hardware, software, and workflow issues; document resolutions and recommend improvements.
6. *Transport, set up, and break down audiovisual equipment, technology systems, and supply materials for events, presentations, or daily operations. Work outside of normal business hours including night, weekend and/or holidays as needed.
7* Support digital asset management operations, including file organization, quality review, storage validation, and transfer to repository systems.
8.* Assist with evaluation of media condition and prepare materials for preservation reformatting.
9.* Encode, process, and prepare audio and video files for long-term storage and web delivery using established standards.
10.* Provide technical support for streaming platforms, storage systems, and media servers used in instructional and research contexts.
11.* Collaborate with Library IT, librarian faculty, and staff to ensure proper handling and accessibility of digital media assets.
12.* Support accessibility compliance efforts, including preparation of digital media for ADA accommodation as directed.
13.* Research emerging technologies, formats, and tools relevant to digital media preservation and provides recommendations to supervisor.
14.* Provide technical guidance and training to student assistants on equipment operation and digitization procedures.
15. Assist with documentation and technical input for grant-funded digital media initiatives.
16. Participate in assigned committees, working groups, and project teams.
17. Other duties as assigned.
Band A
Minimum Qualifications:
Education and Professional Work Experience:

• Possession of a baccalaureate degree in computer science, information technology or creative media or related field and 0 years of progressively responsible professional experience with responsibilities for multimedia digitization projects and workflows; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Band A
Knowledge, Skills and Abilities:

• Functional knowledge of principles, practices and techniques in the area of computer science, information technology, or creative media demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with audio digitization, editing, and streaming.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of media design and production.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.

Band A
Supplemental Minimum Qualifications:

• Interest in digital preservation, media technologies, or archival systems.
• Ability to lift, move, or transport equipment (such as video and supplies boxes) weighing up to 40 lbs., with or without assistance (e.g., utilizing hand trucks, rolling carts, or team assistance).
• Ability to work outside of normal business hours including night, weekend, and/or holidays as needed.

Band A
Desirable Qualifications:

• Familiarity with file systems, data structures, storage concepts, and basic networking principles.
• Working knowledge of multimedia file formats, encoding concepts, or digital signal processing principles.
• Demonstrated ability to troubleshoot technical systems methodically and effectively.

To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Submit cover letter indicating how you satisfy the minimum and desirable qualifications, resume, names and contact information (including email addresses) of 3 professional references, and official transcripts (copies acceptable; however, originals will be required prior to completion of hiring). Incomplete applications will not be considered. All documentation becomes the property of the school.
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries: James Adamson, Screening Committee Chair and Department Chair, Digital Systems and Services,
EEO, Clery Act, ADA
The University of Hawai'i