Library Administrative Assistant Jobs in Texas (NOW HIRING)

Job Title: Library Assistant
Retirees of the Texas Teachers Retirement System (TRS) may apply. Consistent with district policy SD-7.17 "Employment of Retirees," selected applicants are responsible for reimbursing the district, through payroll deduction, for the current rate of all TRS pension or TRS Care surcharges. As of September 1, 2025, the TRS pension surcharge rate is 16.5% and the TRS Care surcharge is $535/month.
Wage/Hour Status: Nonexempt
Pay Group: P20 Salary Plan
Primary Purpose: Serve as instructional resource and materials specialist to principals, teachers, and incarcerated students. Assist with developing, maintaining, and organizing library materials and equipment.
Qualifications
Education/Certification/Experience:
Bachelor's degree from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE)
Three years full-time wage-earning clerical, secretarial, administrative support, library, or archival work experience.
Each year of experience in excess of the required three years may be substituted for thirty semester hours from an accredited college or university on a year for year basis.
This position requires personal technology that will enable the completion of job duties and responsibilities when working remotely.
Special Knowledge/Skills:
Excellent oral and written communication skills.
Skill to interpret and apply rules, policies, and procedures.
Skill in the use of computers and peripheral equipment.
Ability to organize, maintain, and conduct inventory of library material.
Major Responsibilities and Duties:
1. Serve as instructional resource consultant and materials specialist to principles, teachers, and offenders.
2. Assist with developing and maintaining a balanced collection appropriate to the needs of incarcerated students.
3. Suggest library books, periodicals, and materials to be purchased.
4. Advise principal of library material, equipment, and instructional needs of the faculty.
5. Conduct library inventories.
6. Conduct library orientation and assist with library skill lessons for classes in coordination with unit teachers.
7. Follow unit library procedures and regulations.
8. Supervise and train incarcerated student library clerks.
9. Maintain, organize, and supervise the circulation of library materials.
10. Prepare, maintain, and report appropriate unit records on circulation, inventory, newspapers, and magazines.
11. Prepare and submit special reports as required by the Administrative Office.
12. Travel as required to provide library services if assigned to multiple facilities or to attend required meetings concerning library programs.
13. Perform other duties as assigned.
Policy, reports, and Law:
14. Maintain confidentiality in handling sensitive information received in the performance of the job duties.
15. Perform duties in a professional manner through daily, punctual attendance at location of work assignment.
16. Follow Windham School District policies and procedures in completing assigned job duties.
17. Execute duties in a professional, ethical and responsible manner as defined in 19 TAC Chapter 247, Code of Ethics and Standard Practices for Texas Educators.
Supervisor Responsibilities: Supervise incarcerated library clerks.
Working Conditions:
Additional Requirements With or Without Reasonable Accommodation:
Mental Demands:
Ability to communicate (verbal and written), ability to instruct, ability to speak, ability to reason, ability to compile data, ability to interpret policy, ability to interpret procedures and data, ability to concentrate, ability to memorize, ability to alphabetize, ability to understand verbal and written instructions, ability to organize, ability to analyze, ability to maintain emotional control, ability to maintain confidentiality, ability to work with frequent interruptions.
Physical Demands:
Ability to perform full duties of position, light lifting under 15 pounds, light carrying under 15 pounds, walking, sitting, standing, climbing stairs and ramps, kneeling, stooping, reaching, hearing (with aid), visual acuity, speaking, travel by car, van, or airplane, driving of car/van, distinguishing colors, occasional prolonged and irregular work hours.
Environmental Demands:
Work inside and outside, noise, radiant/electrical energy, work alone, work with others, around machines with moving parts and objects, possible exposure to microwaves in use, exposure to hot and cold temperatures, exposure to dust and cleaning chemicals.
**The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.